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The Guide to Productivity That Will Change Your Life

The Guide to Productivity That Will Change Your Life

“If only I were more productive,” “If only I studied more,” “If only I took action.” Sounds familiar?

I think I already heard these ifonlystic whinings, and quite often. And “If only” I had a penny each time I heard one of those whinings, today I would be a millionaire! You can stop this useless, disempowering and prejudicial behavior. You can take action and change everything.

The importance of wanting the change

If you want to see results, first of all you need to do is to desire the change as intensely as you need oxygen to breathe. In other words you need to dream of it! So, the first thing you need to do is to change your mindset and understand what you really want, what your goals are, why you want to be more productive and where you want to go. The second step is thinking that if we look for what triggers our emotions and makes us excited and passionate about our future, we will find the right motivation, which is everything we need in order to obtain what we want. And it makes us unstoppable.

The importance of keeping your mind clear

“If your mind is empty, it is always ready for anything; it is open for everything.”
— Shunryu Suzuki

I love this quote. It’s so true and useful. It reminds us of the importance of leaving as much space as we can in our mind, in order to use our brain efficiently. The first step towards productivity is being relaxed and always having both short-term and long-term plans well-organized. But in order to be relaxed, you need an “external storage” where you will keep all the detailed information about what you are going to do. In the next paragraphs I will explain better what I mean with “external storage”.

Guide To Productivity

    Image: Brain Power

    Overloading your brain, keeping all that information in mind, will cause stress, pressure and anxiety. Not only is it inefficient, but it will also prevent you from being productive and getting things done. So never forget the importance of keeping your mind stress-free.

    The tools of highly productive people

    As promised I’m going to explain what I mean with “external storage”. The “external storage” is the combination and coordination of some efficient tools that you can use to be more productive and organized.

    Post-Its Notes

    Write your 3 most important daily tasks on 3 post-its and stick them on your computer. It’s very useful.

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    Productivity

      Image: Post-It Notes

      The daily to-do list

      You probably already know what a to-do list is. It’s a very efficient tool to get well-organized and to motivate us to complete our daily tasks. It’s a list with all the concrete actions we need to take during the day. But, why is it so useful? Well, you have to fill your days, being as productive as you can, in order to achieve your goals, and a to-do list will help you getting things done and increasing your self-esteem as well. Plus, it’s very important that you cross all the items off your list, every day. If you can make this your daily goal, you will achieve a lot in the long run.

      Here’s an example of a to-do list:

      September 9, 2015
      – Meditation
      – Appointment with mortgage broker 30 min
      – Gym 1 h
      – German course 1.5 h
      – Completing Report at Work
      – Lunch with business partners 1.5 h
      – Writing article on personal blog

      Productivity

        Image: Keyboard Light

        The agenda

        It’s very similar to the daily to-do list, but in this case you will put all the items in a chronological order and you will put each item at its scheduled time.

        For example:

        – 1 pm – Lunch with business partners
        – 5 pm – Gym
        – 7 pm – German course

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        The weekly to-do list

        The weekly to-do list is very similar to the daily one. There are just a few differences. You write it before the week starts, and you write on it all those tasks you intend to complete during the week, but you still don’t know when exactly. Every day you write your daily to-do list, you will refer to your weekly to do-list, in order to make sure to cross all the weekly tasks off the list. Remember to be specific on the weekly list too. For example instead of writing “Go to the gym”, write “Go to the gym for 4 days”.

        Here’s an example:

        – Gym x 4 times
        – Buy German Student Book
        – Talk to Ann about Lauren’s birthday
        – Go to the Post Office
        – Studying for Marketing Exam

        Productivity

          Image: Business Planning with Plan-Too

          The Silver Page

          Sounds interesting! But, what is that? The silver page is a good tool to get well-organized in both the short and long-term. It will greatly improve your productivity, especially if you will combine its use with the above mentioned tools (daily and weekly to-do lists).
          It is a page where you will write down all the ideas and goals that you intend to reach in the near future. Here you don’t need to be very specific, you only have to write down ideas. Remember to update the page frequently, and to refer to it every time you write down your weekly to-do list.

          Here’s an example:

          – Write a book
          – Take the GMAT exam
          – Take the French DELF Certification
          – Look for a new job
          – Buy a house
          – Learn to play tennis

          How to use the tools

          Transferring items from the Silver Page to the Weekly To-Do List

          Every time you will move an item from the silver page to the weekly to-do list you will “bring it into reality” – very exciting! – so before doing that you will have to “transform” each item in one or more actions, and write those actions next to the item. For example, the silver page item “take the GMAT exam” will be translated as “buying the GMAT book,” “starting a GMAT course,” “studying 4 hours a week.”

          So, all you have to do is to pick up one or more actions every week from the silver page and transfer them to the weekly to-do list. Here you won’t need to be specific, you will only need to copy the actions from the silver page to the weekly list. They will automatically become weekly items.

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          Tools Productivity

            Image: Post It Notes

            Transferring items from the Weekly To-Do List to the Daily To-Do List

            You will do the same thing with the daily to-do list. But in this case you will need to be more specific. For example in a daily list, the weekly item “starting a GMAT course” will become “first GMAT lesson at X English School.”

            Transferring items from the Daily To-Do List to the Agenda

            Very simple: all you have to do is write the to-do list items on the agenda next to the respective hours, on the right daily page.

            Agenda, Productivity

              Habits For Productivity

              Set A Timer

              Setting a timer while working or studying is a good way to get things done. Maybe you already know the “Pomodoro Technique“, a time management method that breaks down work into some 25-minutes sessions and it separates them into 4-5 minutes breaks.

              If during these 25 minutes you manage to stay focused and you don’t allow anything to distract you, it is really efficient. Once you get used to it, you can switch to the “Orange Technique“, breaking down the work into several 30-minutes sessions, without changing the length of the breaks.

              Productivity Set A Timer

                Image: Stopwatch

                Wake Up Early

                If you become a morning person you will definitely improve a lot your time management. Setting your alarm earlier than usual, you will have more time in the morning for some rituals that help productivity such as drinking water with some lemon juice, having a great breakfast, working out, meditating, and you will have more energies and a stress-free mind during your day.

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                But, don’t set your alarm too early. Instead, wake up five to ten minutes earlier every day. Let’s say for example that your purpose is getting up at 6 am. If you are used to get ap at 8 am you have to progressively get used to wake up earlier, so the first day you will set your alarm at 7:50 am, the following day at 7:40 am till the day you will finally wake up at 6 am.

                Consciously Ignore Procrastination Instinct

                “Procrastination is like a credit card: it’s a lot of fun until you get the bill.”
                – Christopher Parker

                I can’t stress it enough: procrastination is the worst enemy of productivity. And it’s a disempowering mental behavior that if we want we can neutralize and avoid. Procrastination is that stupid but convincing voice in your head that gives you excuses such as: “Maybe I don’t need to do it today,” “Let’s skip class,” “I can postpone it to next week,” “In the end I don’t have enough time, so it’s better if I postpone this project.” The secret to eliminate this attitude is to recognize it and consciously ignore it. It’s not easy, but it’s something you can learn with practice.

                “Only put off until tomorrow what you are willing to die having left undone.”
                – Pablo Picasso

                Learn As Much As You Can About Productivity

                Learn Productivity

                  Last but not least, a very useful habit is reading a lot about productivity. You can buy a good book, read some articles on the internet, or be inspired by some quotes. For example you can search on Google, Yahoo or Bing keywords such as “Productivity,” “Time Management,” “Quotes About Productivity,” “Quotes about Success,” “Quotes About Productivity and Tenacity” etc… This will help you feel motivated and be more efficient in the long run.

                  Image: Learn

                  Featured photo credit: Backside Of My Desk via flickr.com

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                  Sira Masetti

                  Productivity Blogger

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                  Last Updated on January 16, 2020

                  12 Simple Ways to Boost Your Confidence Right Now

                  12 Simple Ways to Boost Your Confidence Right Now

                  The way you feel about yourself greatly influences how you live and interact with others. If you are confident about yourself, you tend to see yourself positively and actually enjoy spending time with and around people. You don’t feel self-conscious or awkward around others, and that allows you to live your fullest and happiest life.

                  However, if you’re drowning in a sea of self-doubt, hesitancy and shyness, you often withdraw and isolate yourself from others and avoid interacting and connecting with people. That anxiety you feel in the pit of your stomach when you are around people is holding you back greatly and it is not good for your emotional health and overall well-being. You need to do something about it if you are low in self-confidence or have friends or family members who are not confident.

                  “Confidence isn’t walking into a room thinking you’re better than everyone, it’s walking in not having to compare yourself to anyone” – Anonymous

                  Here are simple, practical tips to boost your confidence right now and make you feel and act your best.

                  1. Stop labeling yourself as awkward, timid or shy.

                  When you label yourself as awkward, timid or shy, you sub-consciously tell your mind to act accordingly and psychologically feel inclined to live up to those expectations. Instead of labeling and entertaining negative self-talk, visualize and affirm yourself as confident and strong. Close your eyes for a minute and visualize yourself in different situation as you would like to be.

                  Be your own cheerleader. Experts believe that positive affirmation and good mental practices like picturing yourself winning or achieving a goal can lead to greater feelings of self-assurance and prepare your brain for success.[1] As the saying goes, “seeing is believing.” Picture yourself as confident and soon enough you will begin to manifest behavior that gives evidence to this new ‘fact.’

                  2. Recognize that the world is not focused on you (unless, of course, you are Kanye West).

                  That means you don’t have to be excessively sensitive about who you are or what you are doing (or not doing). You are not on the center stage; there is no need for preoccupation with self and perfectionism. As rap music star Rocko sings, “You just do you and I will do me, aight?”

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                  Forget about trying to please everyone or being perfect. Trying to be perfect and being a people-pleaser puts too much pressure on you and creates unnecessary anxiety. Besides, people are too preoccupied with their own issues to pay much attention to your every move unless, of course, you are a mega famous, super celebrity like Beyonce or Kanye West.

                  3. Focus on other people as opposed to yourself.

                  If you are low on confidence, self-conscious, nervous and shy in social situations, focus your attention on other people and what they are saying or doing instead of focusing on your own awkwardness.

                  For example, think about what it is that is interesting about the person who’s the centre of the party or the guy or girl you are talking with. Prompt them to talk more about themselves and be genuinely curious and interested in what they say. You will instantly come across as confident and warmhearted.

                  People generally want to talk about themselves, be heard and understood. They will love it when you’re eager and willing to listen to them and really hear what they have to say.

                  This habit of focusing more on what you love in others as opposed to what you dislike in yourself will not only help you become more assertive and comfortable in virtually all social situations, but also instantly make you feel great about yourself.

                  4. Know (and accept) yourself for who you are.

                  Chinese military general, strategist and philosopher Sun Tzu, author of the internationally acclaimed book The Art of War, said, “Know yourself and you will win all battles.” Even in the battle with lack of confidence, you will need to know yourself to win.

                  Knowing yourself starts with understanding that people are not all the same, neither are all social situation suitable for everyone. You might not be confident in large gatherings, but you could be bold and confident in one-on-one and small group interactions. We all have our own unique gifts and unique ways of expressing ourselves. Embrace yours!

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                  Introverts, for example, have a quiet confidence that is, unfortunately, often confused for shyness. They are naturally low key and prefer to spend time alone. However, this natural disposition affords them certain unique gifts, such as an ability to listen better than most people and notice things that others don’t.

                  Your uniqueness is where your strength and advantage lies. You won’t be comfortable and confident in all situations all the time. Albert Einstein said,

                  “Everybody is a genius. But if you judge a fish by its ability to climb a tree, it will live its whole life believing that it is stupid.”

                  5. Crack a smile.

                  If there is one sure way to instantly boost your confidence, it’s cracking a smile. Christine Clapp, a public speaking expert at The George Washington University, says that flashing those pretty, pearly white teeth will immediately make you appear both confident and composed. But, the effect of smiling is not just external. Studies show that smiling can also help nix feelings of stress and pave the way for a happier and more relaxed you.[2]

                  Not a bad return for something seemingly so trite, wouldn’t you agree?

                  6. Break a sweat—with exercise.

                  Working out is another great way to make yourself feel amazing and confident. Science has shown that exercising increases your endorphins, helps reduce stress, tones your muscles and makes you feel happy and confident.[3]

                  And hey, all you have to do is take a walk a few times a week and you’ll see the benefits. What seems to matter—as far as your confidence goes—is whether you break a sweat, not how strenuous your session is, which is pretty cool. Start working out now.

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                  7. Groom yourself.

                  This might seem mundane, but it’s amazing how much of a difference a shower and shave can have on your confidence and self-image. And when you spritz on a scent, the boost on confidence and self-esteem is incredible. As it turns out, your favorite fragrance does more than make you smell oh-so-nice.

                  A study found that a fragrance can inspire confidence in men. Interestingly, the study also found that the more a man likes the fragrance, the more confident he might feel. Another study found that 90% of women feel more confident while wearing a scent than those who go fragrance-free.

                  8. Dress nicely.

                  Another one that might seem trite, but it works. If you dress nicely, you’ll instantly feel good about yourself and give your confidence a real boost. That is largely because you’ll feel attractive, presentable and sometimes even successful in nice clothes.

                  While dressing nicely means something different for everyone, it does not necessarily mean wearing $500 designer outfits. It means wearing clothes that are clean, that you are comfortable in and that are nice-looking and presentable, including casual clothes.

                  9. Do activities you enjoy.

                  Whether it is reading a book, playing a musical instrument, riding your bicycle or going fishing, do what you really enjoy and what makes you truly happy often. It will boost your self-esteem, soothe your ego and allow you to identify with your gifts and talents. That will in turn bolster your self-belief and grow your confidence exponentially.

                  You might not become popular for doing what you love, but you might not even want to be popular at all. Being popular doesn’t make you happy; doing what you love does.

                  10. Prepare for the possibility of rejection / setback.

                  Late World No. 1 professional tennis player Arthur Ashe said, “One important key to success is self-confidence. A key to self-confidence is preparation.” You need to prepare for the possibility of rejection and setback.

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                  Why?

                  Everybody suffers rejection and setback at one point or another. You are not exempted. The question on your mind, therefore, should not be if you will be rejected, but how you will handle rejection when it comes.

                  Prepare yourself adequately in every situation to minimize the risk and effect of rejection and so that your confidence is not broken. For example, learn public speaking and rehearse what you are going to say beforehand if you have landed a public speaking engagement. That way, you are sure of yourself and confident you have what it takes to hack it. If you are rejected, don’t take it personally.

                  Rejection and setbacks happen to the best of us. Take it as a learning experience. Learn from your mistakes and move on.

                  11. Face uncomfortable situations square in the face.

                  Don’t run away from uncomfortable situations. Running away from people or situations because you feel scared, shy or timid only confirms and reinforces your shyness. Instead, face the situation that makes you uneasy square in the face. For example, go ahead and talk to that person you are afraid to approach, or go straight to the front of your yoga class! What’s the worst that can happen?

                  Prepare and be ready for any eventuality. The more you face your fears, the more you realize you are stronger than you thought and the more confident you get. This simple, yet admittedly courageous, act makes you unstoppable. You get comfortable being uncomfortable and begin to feel like you can take on the world. And that is the hallmark of someone destined for great things.

                  12. Sit up straight and walk tall—you are awesome!

                  Yes, sit up straight and believe you are awesome. Don’t slump in your chair or slouch your shoulders. Experts say the right stance can not only keep your self-esteem and mood lifted, but also lead to more confidence in your own thoughts.[4]

                  The way to sit is to open up your chest and keep your head level so that you look and feel poised and assured. And when you get up, stand tall and walk like you’re on a mission. People who sit up straight and walk tall are more attractive and instantly feel more confident. Try it now: you’ll feel fierce and confident just by sitting up straight and walking tall.

                  Featured photo credit: Freshh Connection via unsplash.com

                  Reference

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