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The Guide to Productivity That Will Change Your Life

The Guide to Productivity That Will Change Your Life

“If only I were more productive,” “If only I studied more,” “If only I took action.” Sounds familiar?

I think I already heard these ifonlystic whinings, and quite often. And “If only” I had a penny each time I heard one of those whinings, today I would be a millionaire! You can stop this useless, disempowering and prejudicial behavior. You can take action and change everything.

The importance of wanting the change

If you want to see results, first of all you need to do is to desire the change as intensely as you need oxygen to breathe. In other words you need to dream of it! So, the first thing you need to do is to change your mindset and understand what you really want, what your goals are, why you want to be more productive and where you want to go. The second step is thinking that if we look for what triggers our emotions and makes us excited and passionate about our future, we will find the right motivation, which is everything we need in order to obtain what we want. And it makes us unstoppable.

The importance of keeping your mind clear

“If your mind is empty, it is always ready for anything; it is open for everything.”
— Shunryu Suzuki

I love this quote. It’s so true and useful. It reminds us of the importance of leaving as much space as we can in our mind, in order to use our brain efficiently. The first step towards productivity is being relaxed and always having both short-term and long-term plans well-organized. But in order to be relaxed, you need an “external storage” where you will keep all the detailed information about what you are going to do. In the next paragraphs I will explain better what I mean with “external storage”.

Guide To Productivity

    Image: Brain Power

    Overloading your brain, keeping all that information in mind, will cause stress, pressure and anxiety. Not only is it inefficient, but it will also prevent you from being productive and getting things done. So never forget the importance of keeping your mind stress-free.

    The tools of highly productive people

    As promised I’m going to explain what I mean with “external storage”. The “external storage” is the combination and coordination of some efficient tools that you can use to be more productive and organized.

    Post-Its Notes

    Write your 3 most important daily tasks on 3 post-its and stick them on your computer. It’s very useful.

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    Productivity

      Image: Post-It Notes

      The daily to-do list

      You probably already know what a to-do list is. It’s a very efficient tool to get well-organized and to motivate us to complete our daily tasks. It’s a list with all the concrete actions we need to take during the day. But, why is it so useful? Well, you have to fill your days, being as productive as you can, in order to achieve your goals, and a to-do list will help you getting things done and increasing your self-esteem as well. Plus, it’s very important that you cross all the items off your list, every day. If you can make this your daily goal, you will achieve a lot in the long run.

      Here’s an example of a to-do list:

      September 9, 2015
      – Meditation
      – Appointment with mortgage broker 30 min
      – Gym 1 h
      – German course 1.5 h
      – Completing Report at Work
      – Lunch with business partners 1.5 h
      – Writing article on personal blog

      Productivity

        Image: Keyboard Light

        The agenda

        It’s very similar to the daily to-do list, but in this case you will put all the items in a chronological order and you will put each item at its scheduled time.

        For example:

        – 1 pm – Lunch with business partners
        – 5 pm – Gym
        – 7 pm – German course

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        The weekly to-do list

        The weekly to-do list is very similar to the daily one. There are just a few differences. You write it before the week starts, and you write on it all those tasks you intend to complete during the week, but you still don’t know when exactly. Every day you write your daily to-do list, you will refer to your weekly to do-list, in order to make sure to cross all the weekly tasks off the list. Remember to be specific on the weekly list too. For example instead of writing “Go to the gym”, write “Go to the gym for 4 days”.

        Here’s an example:

        – Gym x 4 times
        – Buy German Student Book
        – Talk to Ann about Lauren’s birthday
        – Go to the Post Office
        – Studying for Marketing Exam

        Productivity

          Image: Business Planning with Plan-Too

          The Silver Page

          Sounds interesting! But, what is that? The silver page is a good tool to get well-organized in both the short and long-term. It will greatly improve your productivity, especially if you will combine its use with the above mentioned tools (daily and weekly to-do lists).
          It is a page where you will write down all the ideas and goals that you intend to reach in the near future. Here you don’t need to be very specific, you only have to write down ideas. Remember to update the page frequently, and to refer to it every time you write down your weekly to-do list.

          Here’s an example:

          – Write a book
          – Take the GMAT exam
          – Take the French DELF Certification
          – Look for a new job
          – Buy a house
          – Learn to play tennis

          How to use the tools

          Transferring items from the Silver Page to the Weekly To-Do List

          Every time you will move an item from the silver page to the weekly to-do list you will “bring it into reality” – very exciting! – so before doing that you will have to “transform” each item in one or more actions, and write those actions next to the item. For example, the silver page item “take the GMAT exam” will be translated as “buying the GMAT book,” “starting a GMAT course,” “studying 4 hours a week.”

          So, all you have to do is to pick up one or more actions every week from the silver page and transfer them to the weekly to-do list. Here you won’t need to be specific, you will only need to copy the actions from the silver page to the weekly list. They will automatically become weekly items.

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          Tools Productivity

            Image: Post It Notes

            Transferring items from the Weekly To-Do List to the Daily To-Do List

            You will do the same thing with the daily to-do list. But in this case you will need to be more specific. For example in a daily list, the weekly item “starting a GMAT course” will become “first GMAT lesson at X English School.”

            Transferring items from the Daily To-Do List to the Agenda

            Very simple: all you have to do is write the to-do list items on the agenda next to the respective hours, on the right daily page.

            Agenda, Productivity

              Habits For Productivity

              Set A Timer

              Setting a timer while working or studying is a good way to get things done. Maybe you already know the “Pomodoro Technique“, a time management method that breaks down work into some 25-minutes sessions and it separates them into 4-5 minutes breaks.

              If during these 25 minutes you manage to stay focused and you don’t allow anything to distract you, it is really efficient. Once you get used to it, you can switch to the “Orange Technique“, breaking down the work into several 30-minutes sessions, without changing the length of the breaks.

              Productivity Set A Timer

                Image: Stopwatch

                Wake Up Early

                If you become a morning person you will definitely improve a lot your time management. Setting your alarm earlier than usual, you will have more time in the morning for some rituals that help productivity such as drinking water with some lemon juice, having a great breakfast, working out, meditating, and you will have more energies and a stress-free mind during your day.

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                But, don’t set your alarm too early. Instead, wake up five to ten minutes earlier every day. Let’s say for example that your purpose is getting up at 6 am. If you are used to get ap at 8 am you have to progressively get used to wake up earlier, so the first day you will set your alarm at 7:50 am, the following day at 7:40 am till the day you will finally wake up at 6 am.

                Consciously Ignore Procrastination Instinct

                “Procrastination is like a credit card: it’s a lot of fun until you get the bill.”
                – Christopher Parker

                I can’t stress it enough: procrastination is the worst enemy of productivity. And it’s a disempowering mental behavior that if we want we can neutralize and avoid. Procrastination is that stupid but convincing voice in your head that gives you excuses such as: “Maybe I don’t need to do it today,” “Let’s skip class,” “I can postpone it to next week,” “In the end I don’t have enough time, so it’s better if I postpone this project.” The secret to eliminate this attitude is to recognize it and consciously ignore it. It’s not easy, but it’s something you can learn with practice.

                “Only put off until tomorrow what you are willing to die having left undone.”
                – Pablo Picasso

                Learn As Much As You Can About Productivity

                Learn Productivity

                  Last but not least, a very useful habit is reading a lot about productivity. You can buy a good book, read some articles on the internet, or be inspired by some quotes. For example you can search on Google, Yahoo or Bing keywords such as “Productivity,” “Time Management,” “Quotes About Productivity,” “Quotes about Success,” “Quotes About Productivity and Tenacity” etc… This will help you feel motivated and be more efficient in the long run.

                  Image: Learn

                  Featured photo credit: Backside Of My Desk via flickr.com

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                  Sira Masetti

                  Productivity Blogger

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                  Last Updated on April 14, 2021

                  How to Deal With Anger (The Ultimate Anger Management Guide)

                  How to Deal With Anger (The Ultimate Anger Management Guide)

                  We all lose our temper from time to time, and expressing anger is actually a healthy thing to do in our relationships with others. Expressing our differences in opinion allows us to have healthy conflict and many times come to an agreement or understanding that works for everyone. However, there are times when anger can become overwhelming or damaging, and during these times, it’s important to learn how to deal with anger.

                  Expressing anger inappropriately can be harmful to relationships, both personal and professional. You may express too much anger, too often, or at times that are only going to make things worse, not better. In this article we will look at anger management techniques that will help you better control your emotions.

                  Let’s take a deeper look at how to deal with anger.

                  Expressing Anger

                  Anger is a natural and normal part of almost any relationship. This includes relationships with your significant other, kids, boss, friends, family, etc. Anger provides us with valuable information if we are willing to listen to it. It clues us in to areas where we disagree with others and things that need to be changed or altered.

                  Unhealthy Ways to Express Anger

                  Here are some common yet unhealthy ways to express anger that you should avoid:

                  Being Passive-Aggressive

                  This is a term many of us are familiar with. Passive-aggressive behavior happens when someone is angry but uses indirect communication to express their anger.

                  Some of the more common passive-aggressive behaviors include the silent treatment, making comments about someone behind their back, being grumpy, moody, or pouting, or simply not doing tasks or assignments that they should.

                  This is a passive-aggressive person’s way of showing their anger. It’s not very productive but extremely common.

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                  Poorly-Timed

                  Some people get overwhelmed and express anger in a situation where it can’t really do any good.

                  An example would be getting angry at one person in front of a crowd of people. All that does is make people uncomfortable and shuts them down. It’s not a healthy way to express anger or disagreement with someone.

                  Ongoing Anger

                  Being angry all the time is most often a symptom of something else. It’s healthy and normal to express anger when you disagree with someone. However, if someone is angry most of the time and always seems to be expressing their anger to everyone around them, this won’t serve them well.

                  Over time, people will start to avoid this person and have as little contact as possible. The reason being is no one likes being around someone who is angry all the time; it’s a no-win situation.

                  Healthy Ways to Express Anger

                  What about the healthy ways[1] to adapt? When learning how to deal with anger, here are some healthy ways to get you started.

                  Being Honest

                  Express your anger or disagreement honestly. Be truthful about what it is that is making you angry. Sometimes this will entail walking away and thinking about it for a bit before you respond.

                  Don’t say you’re mad at something someone did or said when it’s really something else that upset you.

                  Being Direct

                  Similar to being honest, being direct is a healthy way to express anger.

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                  Don’t talk around something that is making you angry. Don’t say that one thing is making you angry when it’s really something else, and don’t stack items on top of each other so you can unload on someone about 10 different things 6 months from now.

                  Be direct and upfront about what is making you angry. Ensure you are expressing your anger to the person who upset you or you are angry at, not to someone else. This is very counterproductive.

                  Being Timely

                  When something makes you angry, it’s much better to express it in a timely manner. Don’t keep it bottled up inside of you, as that’s only going to do more harm than good.

                  Think of the marriages that seem to go up in flames out of nowhere when the reality is someone kept quiet for years until they hit their breaking point.

                  Expressing anger as it occurs is a much healthier way of using anger to help us guide our relationships in the moment.

                  How to Deal With Anger

                  If you feel angry, how should you deal with it right at that moment?

                  1. Slow Down

                  From time to time, I receive an email at work that makes me so angry that steam is probably pouring out of my ears.

                  In my less restrained moments, I have been known to fire off a quick response, and that typically has ended about as well as you might imagine.

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                  When I actually walk away from my computer and go do something else for a while, I am able to calm down and think more rationally. After that happens, I am able to respond in a more appropriate and productive manner. Doing things that helps you learn how to release anger can make an uncomfortable situation more manageable before it gets out of hand.

                  2. Focus on the “I”

                  Remember that you are the one that’s upset. Don’t accuse people of making you upset because, in the end, it’s your response to what someone did that really triggered your anger. You don’t want to place blame by saying something like “Why don’t you ever put away your dishes?” Say something more like “Having dirty dishes laying on the counter upsets me—can you work with me to come to a solution?”

                  When you are accusatory towards someone, all that does is increase the tension. This doesn’t usually do anything except make your anger rise higher.

                  3. Work out

                  When learning how to deal with anger, exercise is a great outlet. If something happens that angers you, see if you have the opportunity to burn off some of the anger.

                  Being able to hit the gym to get a hard workout in is great. If this isn’t an option, see if you can go for a run or a bike ride. If you are at work when you become angry and the weather permits, at least go outside for a brisk walk.

                  Besides working some of your anger out through exercise, this also helps to give your mind a chance to work through some ways to address what it is that upset you.

                  If you’re not sure where to start with an exercise routine, check out Lifehack’s free Simple Cardio Home Workout Plan.

                  4. Seek Help When Needed

                  There are times when we could all use some help. Life can be stressful and overwhelming. It’s perfectly fine to seek some help from a mental health professional if it will help you get back to a healthy balance.If you find that you are angry all the time, it might be a good idea to go talk to an expert about learning to control intense emotions. They can give you some sound advice and ideas on how to get your anger to a more manageable and healthy level.

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                  5. Practice Relaxation

                  We all seem to lead incredibly busy lives, and that’s a good thing if we are loving the life we are living. That being said, it is very beneficial to our physical and mental well-being to take time out for relaxation.

                  That can mean spending time doing things that help us calm down and relax, like being around people we enjoy, practicing deep breathing or listening to music. It could be making time for things that help bring us balance like a healthy diet and physical activity.

                  Many people incorporate techniques such as yoga and meditation to calm their minds and release tension when learning how to deal with anger. Whatever your choice is, ensure you take time out to relax when warning signs of anger start to bubble up.

                  6. Laugh

                  Incorporating humor and laughter on a regular basis will help keep anger in check and help you get over a bad mood and feelings of anger more quickly. This isn’t part of formal anger management techniques, but you’ll be surprised by how well it works. Remember, life is a journey that’s meant to be enjoyed fully along the way through healthy emotion. Make sure you take time to laugh and have fun.Surround yourself with people that like to laugh and enjoy life. Don’t work at a job that just causes you stress, which can lead to anger. Work at something you enjoy doing.

                  7. Be Grateful

                  It’s easy to focus on the bad in life and the things that cause us negative emotions. It’s vitally important to remind ourselves of all the wonderful things in life that bring us positive emotions, things that we easily forget because we get caught up in the whirlwind of day to day life.

                  Take time out each day to remind yourself of a few things you are grateful for in order to help you learn how to release anger and invite in more positive feelings.

                  Final Thoughts

                  Life can be overwhelming at times. We seem to have constant pressure to achieve more and to always be on the go. People we are around and situations we are in can cause stress, anger, and negative emotions. At times, it can seem to be too much, and we get angry and our emotions start to get out of control.

                  During these times, keep in mind that life is an incredible journey, full of wonder and things that bring you joy. When you find yourself angry more often than is healthy, take time out to remember the good things in life—the things that we seem to forget yet bring us so much positive energy and emotions.

                  Use some of the tips included here to help with how to deal with anger and better control your emotions.

                  More Resources on Anger Management

                  Featured photo credit: Andre Hunter via unsplash.com

                  Reference

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