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Make Meetings Less Hateful And More Productive

Make Meetings Less Hateful And More Productive

When many people envision meetings, they picture a boss or supervisor spouting off demands and statistics for an extended period of time while employees stare mindlessly toward the head of the room. These meetings can be an enormous waste of time if bosses don’t involve employees, and the employees lack focus and dedication to the completion of a specific agenda. But when meetings are interactive, focused, and well-scheduled, they can be incredibly productive. Three aspects to focus on when putting together an office meeting are:

1. Making them memorable

Each meeting should stand out on its own in order to make it unique and worth remembering. Schedule meetings for odd times, such as 9:17 rather than 9:15 or 9:30. Communications manager of TINY Pulse Neal MacNamara explains that consistently scheduling meetings at 8:48 has “eliminated tardiness almost completely” within his company. Such a simple change will keep employees on their toes the morning of the meeting, and no one will come in dragging their feet a few minutes late.

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Use ice breakers to begin the meeting, but have them relate directly to the current agenda. Give employees time to get their thoughts out into the air, so they’re not afraid to speak up when the discussion swings toward the topic they were talking to a colleague about minutes earlier. This “connection before content” method has allowed employees at LivePerson to get to know each other better, and feel more comfortable speaking up about an issue they had been facing.

Josh Neblett, cofounder and CEO of the e-commerce company Etailz, believes the final 5-10 minutes of a meeting should be used for any questions or concerns that may have arisen throughout the meeting. Rather than telling employees to “come see me in my office if you have any questions,” this deliberate time is set in order to confront problems head on. This is especially effective because it’s likely that more than one person has a similar question, and the leader of the meeting can get the answer out to everyone right away rather than answering it individually five different times.

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2. Making them effective

All meetings should have a specific agenda that dictates exactly what topics will be discussed. CEO of Brivo Steve Van Till created “No Re-hash” ping pong paddles for all employees to use throughout a meeting when someone brings something up that has either already been discussed at length, or will detract from the agenda at hand. Instead of belaboring the point or wasting time saying “We’ve already talked about this, but if you have any questions…”, other members of the meeting can simply raise the paddle, and the speaker will know to save what he has to say until he can speak with the boss privately.

Other offices have implemented punishments for coming in late to meetings. These punishments aren’t severe; rather, they are humorous and embarrassing ways to deal with interruptions and tardiness. One company forces latecomers to walk in singing a nursery rhyme or other song, which, of course, makes them uncomfortable when the focus shifts from serious business to such a menial interruption. Another company has implemented a policy which forces employees to donate to the company charity if their cell phone goes off and interrupts a meeting. These detractors certainly work more than any actual discipline would while still maintaining a high sense of employee morale.

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3. Making them short

Everyone likes short meetings, right? Well, all meetings could be short if the time is used effectively. While employees should be held accountable for their timeliness and attentiveness during meetings, the person who called the meeting is the one who needs to have effective time management skills in order to be effective. Having (and sticking to) a clear, concise agenda is the first step in putting together a meeting that doesn’t overstay its welcome. Many companies implement a thirty-minute timer, knowing that people are hard-wired to be able to focus for only 25-30 minutes at a time, and anything over that time period will go in one ear and out the other. You may also consider ‘punishments’ have been implemented for running over time, such as donating to the company charity or holiday party jar. This way both attendees and the people running the meeting have to adhere to the time restriction.

Conclusion

Meetings have a bad rap because they often detract from a company’s productivity, which is the exact opposite of what they’re supposed to do. Like all other progressive and innovative measures taken in the business world today, revamping the structure of meetings by thinking outside the box allows leaders to make efficient use of meetings, and makes sure employees get the most out of them.

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Featured photo credit: 140811-N-AF077-043 / Ash Carter via farm4.staticflickr.com

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Matt Duczeminski

A passionate writer who shares lifestlye tips on Lifehack

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Last Updated on September 24, 2020

17 Ways Learn New Skills Faster and Enjoy the Process

17 Ways Learn New Skills Faster and Enjoy the Process

In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

1. Deconstruct and Reverse Engineer

Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

2. Use the Pareto Principle

Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

3. Make Stakes

Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

4. Record Yourself

Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

5. Join a Group

There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

6. Time Travel

Visit the library. Although everything is moving more and more online, there are still such things called libraries.

Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

7. Be a Chameleon

When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

Studies have shown that, apart from learning,[2]

“Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

8. Focus

Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

9. Visualize

The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

10. Find a Mentor

Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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If you need help learning how to find a mentor, check out this article.

11. Sleep on It

Practice your new skill within four hours of going to sleep.

Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

12. Use the 20-Hour Rule

Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

Check out his video to find out more:

13. Learn by Doing

It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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14. Complete Short Sprints

Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

15. Ditch the Distractions

Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

Before you sit down to learn new skills, make sure that potential distractions are far from sight.

16. Use Nootropics

Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

Find out more about brain supplements in this article.

17. Celebrate

For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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The Bottom Line

Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

More Tips on How to Learn New Skills

Featured photo credit: Elijah M. Henderson via unsplash.com

Reference

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