Advertising
Advertising

15 Mistakes People Good At Resume Writing Never Make

15 Mistakes People Good At Resume Writing Never Make

Job candidates – take note! This is not your dad’s resume! That might have been 3-4 pages long with detailed, prose paragraphs describing his work experience and formatted exactly as every other candidate’s. Like everything else, resume writing has undergone a huge transformation in recent years. What once might have gotten you noticed (and even an interview request) will no longer work.

Gone are the resumes that go beyond one page – long documents are simply trashed because no one wants to slug through content to get to the meat. Gone are the days when a one-size-fits-all resume could be created and sent indiscriminately to any company with an open position. Just as any product is marketed to a target audience, your resume must be aimed at a specific consumer (in this case, a hiring manager).

And if you are a hiring manager, pay attention. If you’re looking to add to your staff, a resume will tell you a great deal about a candidate… if you’re able to read between the lines. You may not have a lot of experience evaluating resumes and determining who deserves an interview, but be watchful of the mistakes listed below. If you spot any, there’s a chance your candidate is lazy, unable to prioritize well, or has difficulty getting to the heart of matters. These aren’t the traits you want to add to your team.

As you know, there are certain things that must go in your resume. They are critical to who you are and what you can bring to the table as an employee. These are things like experience, skills, and accomplishments. The problem is compressing all of that into a very small space. As Kermit the Frog says, “It ain’t easy!”

While you’re finding this balance, here are 15 fatal mistakes that great resume writers will never make:

Advertising

1. They never create a resume that is too long

The general opinion is that a resume should be no more than a single page. If you have a lot of background experience that relates to a specific position, yours may go into a second page. That’s fine, so long as your first page is attention grabbing and compels the reader to continue.

2. They never create a laundry list

Recruiters and potential employers don’t want to pour though long lists of your past responsibilities. Learn to get rid of anything that doesn’t relate to the position at hand – no one cares!

3. They never focus on tasks

Tasks don’t say anything; achievements do. Instead of saying, “Responsible for developing a strategic plan for content marketing,” state, “Developed a strategic content marketing plan that increased visitor traffic by 25% and conversion rate by 15%.”

4. They never use a canned cover letter

If you can’t take the time to conduct research on an organization and craft a cover letter that speaks to their goals and the position you’re seeking, then you do not deserve an interview. Don’t be lazy! Engaging your reader immediately is critical. Of all resume writing tips, this may be the most important.

5. They never lack imagination

Both your cover letter and your resume must look unique. Present it creatively – print it on colored or professional resume paper, and use tasteful graphics to showcase your achievements. Worst case scenario, consult with a resume design expert if your imagination isn’t firing on all cylinders.

Advertising

6. They never use a template from the Internet

Everyone else is already doing this, and no single template is going to fit your needs and presentation. You should strive to be unique if you expect someone to read your resume for more than 8 seconds!

7. They are never too creative for the organization

Each resume sent out must be tailored to the receiving organization. A resume sent to a conservative company will look far different than one sent to a progressive tech startup! By not changing your resume’s language and appearance, you are simply begging for rejection!

8. They never put an objective statement at the top

So you want a position in your field that allows for career growth while using your acquired skills to benefit yourself and the organization? In other news, the sky is blue.

Unless your hiring manager is a bit dull, it’s safe to assume that they already know these things about you. So why waste the space? Use those extra lines to talk more about your achievements or skills.

9. They never have grammatical errors and typos

These are inexcusable in this day and age and speak, again, to laziness. You’re not writing a scholarly article, but what you do include has to be completely free of errors. It’s impossible to predict your reader’s familiarity with English, so it’s best to assume that they’re a real stickler for proper grammar, punctuation, and spelling. Use these tips as your personal cheat sheet for resume writing, and avoid the common mistakes that your competition will make.

Advertising

10. They never put dates first on employment history

These are boring. State your position and company first, either underlined or in bold.

While you’re at it, try experimenting with other creative presentation methods, particularly if there are gaps in your employment history that you don’t want to highlight. Some newer resume designs that are getting a lot of play these days don’t present your employment history in chronological order. Instead, they emphasize your skills and accomplishments as bold sub-headings, and then list the companies at which you demonstrated these skills and accomplishments. This lets the reader see the important stuff first.

And speaking of those embarrassing employment gaps, be prepared to answer any questions about them. Chances are they will come out during an interview whether you like it or not.

11. They never write paragraphs

Paragraphs are for CV’s. Unless you are applying for a research grant or a position in higher education, dump that prose. Include bullet points that speak to your achievements in short phrases, not sentences.

12. They never lack focus

Here we go with customization again! Each resume you develop for each position you seek must focus on the skills, talents, and achievements that relate to that position. Everything else just takes up space! This same lack of focus can carry over to an interview, and it is often stated as the most common rejection review.

Advertising

13. They never include too much personal information

It’s certainly appropriate to include a very short section on your outside interests and hobbies, particularly if they are unique. Avoid mentioning religious, political, or controversial activities. If, on the other hand, you are a skydiving instructor or ran the Boston Marathon, that might pique someone’s interest! Some people prefer to handle this by referring the reader to social media accounts (cleaned up, of course) with interesting info about their activities.

14. They never apply if they aren’t qualified

What’s the point? You won’t get an interview, and it wastes everyone’s time!

15. They never leave out keywords

Many companies require electronically-submitted resumes because they have screening software that scans for certain keywords. You can find these keywords on the company website and in the job description – use them or your resume will be trashed before it even reaches a human being!

It’s nice being able to tell yourself, “I have the perfect resume for this job.” And if you take these tips seriously, you just might! Your resume will get noticed, it will get more “play,” and you will be the one called for that interview! And in case you still don’t feel prepared, here are some tips for you next interview that will help you deal with any other you may be worried about.

Featured photo credit: Career Fair at College of DuPage 2014 36 via flickr.com

More by this author

Howard Schultz public speaking 8 Books From World-Class Leaders: How To Achieve Phenomenal Success CV and glasses 10 Things You Might Be Doing Wrong In Your CV Star Wars logo Star Wars Films: May The Power Of Money Be With You 10 Books You Must Read to Strengthen Your Leadership Skills 15 Most Motivational Things That Can Inspire Anyone

Trending in Work

1 How to Increase Work Productivity: 9 Ground Rules 2 How to Answer the Interview Question “What Motivates You?” 3 10 Signs of a Bad Boss and How to Deal with Them 4 How to Figure Out What Motivates You at Work 5 Is It Time for a Career Change? (And How to Make the Change)

Read Next

Advertising
Advertising
Advertising

Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

Advertising

Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

Advertising

“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

Advertising

And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

Advertising

9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

Read Next