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10 Mini Productivity Hacks To Ease Your Life

10 Mini Productivity Hacks To Ease Your Life

We probably live in the busiest and most distracting time in history, and all the tasks we have to accomplish each day can be really difficult to complete when it’s hard to focus.

Everyone wants to be more productive, but many people don’t know where to start. Or worse, they think the key to productivity involves doing things that look like a major lifestyle shift.

The good news, however, is that there are many small things you can do to make your life easier and more productive. Here are ten mini productivity hacks that you can start using today.

1. Post Your Three Most Important Tasks

One of the key things to realize about productivity is that not every task we have on our plates is equally important. In fact, if we start listing out our tasks and assigning a number next to each one to denote their level of importance, we’ll likely discover several tasks we’re responsible for that we honestly shouldn’t spend valuable time on.

If you want to boost your productivity and get more done, a simple trick to start out with is making a list of the day’s tasks and determine the top three tasks that you simply must complete before the day is up.

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Write the top three down on a sticky note and have it in front of you all day so that you’re frequently reminded of what you’re working toward and what has to be completed by the end of the day.

2. Pomodoro Technique

The Pomodoro Technique is a simple productivity strategy in which you pick one task you’re going to focus on without distraction and without stopping for 25 minutes straight. The key to the technique is to use a timer. Once the timer rings after 25 minutes, you take a 5-minute break before launching into another 25-minute session of a task.

The Pomodoro Technique works well because your mind isn’t as opposed to focusing on something for 25 minutes as it is for much longer periods of time. Your mind thinks, “Okay. I can do this,” knowing that a break is coming up in 25 minutes. Many people who try this find that they achieve more during their 25-minute chunks than they do at any other un-tracked time of the day.

3. Block Distractions

Distractions, such as unimportant emails or social media posts, can be the number one killer of productivity. When you have tasks that you need to focus on, you need a quick and easy way to eliminate distractions so that your productivity doesn’t suffer.

Before you start a task, put your phone on Do Not Disturb mode and use a service like Freedom on your computer to completely block out the Internet for a set period of time.

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4. Track Your Time

Ever considered how you use the precious amount of time you have available each day? If you’re not tracking how you typically use your time each day, you should because you’ll probably discover a few things that are simply stealing your time.

Track how much time you spend on your smartphone by using an app like aTimeLogger to track where your time is spent.

Do the same thing with your computer by using an app that runs in the background like RescueTime. You may find yourself disappointed in the way you’ve spent your time, which should act as motivation to try harder next time.

5. Show Up Early

If you have a job that you have to be at anyway, why not show up a few minutes early and use the time to chip away at some of your important tasks. Showing up early puts you where you need to be when the time for work comes, but it’s also a convenient way to open up productivity time, because even a small amount of time can help you to be more productive if you use it wisely and remain focused.

6. Practice the Two Minute Rule

This small simple hack has been suggested by David Allen, the author of the highly popular book about productivity Getting Things Done.

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Here’s what it comes down to: when you know you can perform a task in two minutes or less, you should do it immediately. This makes sense. Why save something that will only take you a couple minutes for later? Get it out of the way so that you’ll have more time later for the more time-consuming tasks on your list.

7. Automate What You Can

Many people have discovered the web automation service IFTTT (If This Then That) to automate some of the tasks they go through each day. IFTTT uses “recipes” to set triggers and the results that follow those triggers.

For example, if you miss a call, you can use a recipe to have a reminder created that will alert you later on to return the call. You could have your daily task list emailed to you at a certain time each morning to get you mentally oriented for the day’s tasks or have the Tweets you favorite during your downtime saved to your Evernote for viewing later.

The key to making automation work is to try some different recipes and see what works for you.

8. Write it Down

One of the most simple hacks you can begin practicing today is to write things down. In fact, it’s one of the key factors that Sir Richard Branson, the founder of Virgin Group, attributes to his personal and professional success.

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The act of writing things down, such a list of the tasks we have to accomplish or the processes we have to go through, helps your brain to more easily keep those things in mind as you’re working toward your goals.

9. Learn to Say No

If not every task on your plate is equally important and you discover that some tasks just aren’t worth the time you have available, don’t just do everything anyway.

One of the most powerful things you can ever do is to learn the fine art of saying no. If a task doesn’t help you to be productive and reach your personal or professional goals, why put it on your list?

10. Take Time to Recharge

Don’t underestimate the value of a good night’s sleep. When you work yourself late into the night trying to get tasks completed, you only rob yourself of the ability to give the next day’s tasks your peak performance because you’re not properly rested.

Remember that not every task you do is equally important, and none of your tasks are worth losing valuable recharging time over. Start using some of these mini productivity hacks today and watch your productivity increase while your stress decreases.

Featured photo credit: Laptop On Work Desk With Paper/Ed Gregory via stokpic.com

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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