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10 Mini Productivity Hacks To Ease Your Life

10 Mini Productivity Hacks To Ease Your Life

We probably live in the busiest and most distracting time in history, and all the tasks we have to accomplish each day can be really difficult to complete when it’s hard to focus.

Everyone wants to be more productive, but many people don’t know where to start. Or worse, they think the key to productivity involves doing things that look like a major lifestyle shift.

The good news, however, is that there are many small things you can do to make your life easier and more productive. Here are ten mini productivity hacks that you can start using today.

1. Post Your Three Most Important Tasks

One of the key things to realize about productivity is that not every task we have on our plates is equally important. In fact, if we start listing out our tasks and assigning a number next to each one to denote their level of importance, we’ll likely discover several tasks we’re responsible for that we honestly shouldn’t spend valuable time on.

If you want to boost your productivity and get more done, a simple trick to start out with is making a list of the day’s tasks and determine the top three tasks that you simply must complete before the day is up.

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Write the top three down on a sticky note and have it in front of you all day so that you’re frequently reminded of what you’re working toward and what has to be completed by the end of the day.

2. Pomodoro Technique

The Pomodoro Technique is a simple productivity strategy in which you pick one task you’re going to focus on without distraction and without stopping for 25 minutes straight. The key to the technique is to use a timer. Once the timer rings after 25 minutes, you take a 5-minute break before launching into another 25-minute session of a task.

The Pomodoro Technique works well because your mind isn’t as opposed to focusing on something for 25 minutes as it is for much longer periods of time. Your mind thinks, “Okay. I can do this,” knowing that a break is coming up in 25 minutes. Many people who try this find that they achieve more during their 25-minute chunks than they do at any other un-tracked time of the day.

3. Block Distractions

Distractions, such as unimportant emails or social media posts, can be the number one killer of productivity. When you have tasks that you need to focus on, you need a quick and easy way to eliminate distractions so that your productivity doesn’t suffer.

Before you start a task, put your phone on Do Not Disturb mode and use a service like Freedom on your computer to completely block out the Internet for a set period of time.

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4. Track Your Time

Ever considered how you use the precious amount of time you have available each day? If you’re not tracking how you typically use your time each day, you should because you’ll probably discover a few things that are simply stealing your time.

Track how much time you spend on your smartphone by using an app like aTimeLogger to track where your time is spent.

Do the same thing with your computer by using an app that runs in the background like RescueTime. You may find yourself disappointed in the way you’ve spent your time, which should act as motivation to try harder next time.

5. Show Up Early

If you have a job that you have to be at anyway, why not show up a few minutes early and use the time to chip away at some of your important tasks. Showing up early puts you where you need to be when the time for work comes, but it’s also a convenient way to open up productivity time, because even a small amount of time can help you to be more productive if you use it wisely and remain focused.

6. Practice the Two Minute Rule

This small simple hack has been suggested by David Allen, the author of the highly popular book about productivity Getting Things Done.

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Here’s what it comes down to: when you know you can perform a task in two minutes or less, you should do it immediately. This makes sense. Why save something that will only take you a couple minutes for later? Get it out of the way so that you’ll have more time later for the more time-consuming tasks on your list.

7. Automate What You Can

Many people have discovered the web automation service IFTTT (If This Then That) to automate some of the tasks they go through each day. IFTTT uses “recipes” to set triggers and the results that follow those triggers.

For example, if you miss a call, you can use a recipe to have a reminder created that will alert you later on to return the call. You could have your daily task list emailed to you at a certain time each morning to get you mentally oriented for the day’s tasks or have the Tweets you favorite during your downtime saved to your Evernote for viewing later.

The key to making automation work is to try some different recipes and see what works for you.

8. Write it Down

One of the most simple hacks you can begin practicing today is to write things down. In fact, it’s one of the key factors that Sir Richard Branson, the founder of Virgin Group, attributes to his personal and professional success.

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The act of writing things down, such a list of the tasks we have to accomplish or the processes we have to go through, helps your brain to more easily keep those things in mind as you’re working toward your goals.

9. Learn to Say No

If not every task on your plate is equally important and you discover that some tasks just aren’t worth the time you have available, don’t just do everything anyway.

One of the most powerful things you can ever do is to learn the fine art of saying no. If a task doesn’t help you to be productive and reach your personal or professional goals, why put it on your list?

10. Take Time to Recharge

Don’t underestimate the value of a good night’s sleep. When you work yourself late into the night trying to get tasks completed, you only rob yourself of the ability to give the next day’s tasks your peak performance because you’re not properly rested.

Remember that not every task you do is equally important, and none of your tasks are worth losing valuable recharging time over. Start using some of these mini productivity hacks today and watch your productivity increase while your stress decreases.

Featured photo credit: Laptop On Work Desk With Paper/Ed Gregory via stokpic.com

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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