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How to Move up within a Company – Career Progression Secrets

How to Move up within a Company – Career Progression Secrets

This is for the people out there who want to have a bigger positive impact and be more influential within their company. This is not for ‘climbers’ who just want to rise for the sake of rising. This is for people with serious career progression in mind who want to move up using ethical strategies.

In 5 years, I have figured out how to rise to one of the top positions within a government department that has serious competition for the best roles. By rising quickly, I have become the youngest Senior Adviser by far, have doubled my income, and don’t have any particular qualifications.

The strategies I’m about to share with you are about how to take your strengths and turn them into an asset for the company you work for. This is about combining what you love most with some boundaries to ensure that your rise up the ranks is relatively risk-free. Follow this guide to become irreplaceable, with a widely known reputation for performance, integrity and results.

You can ask almost anyone in the Department I work for, and they will have heard good things about me. Not only that, they will know me as a high achiever and solid performer. We’re talking hundreds of people, including some I’ve never even met. Don’t get me wrong, some of them do not like me at all, but I am confident they at least respect me.

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I’m not a better person than anyone else–I have simply learned the steps on how to create a rock-solid reputation, where I’m well known and respected. For the first few promotions, I had to apply 3 or 4 times before I got them. For my last promotion, I pretty much walked onto the job due to my reputation alone. Now, I have other services trying to poach me.

I’m no better than you–you can be in this same situation if you apply the following rules and techniques to build up your reputation. Try the steps below and see how you go.

THINGS YOU SHOULD DO

1. Proactively identify the company’s biggest problems and contribute to solving them

Offer to design and deliver training sessions to staff on how to do something better. Ask your boss and other senior staff what the company needs to fix and then figure out how to help fix it. Just showing your support will help you get the “company-focused problem solver” label, which is an awesome way to be seen.

I once accidentally got sent minutes from a meeting of senior managers, and in these notes they specifically mentioned me as a “secret weapon.” This is how you want to be known. By solving problems no one else is taking on, you make yourself valuable, because you create a role that wasn’t there before which only you can fill.

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2. Support your manager

Know that your boss is always going to pretty much be a mandatory referee for you. This does not mean suck up to them or become their slave. But it does mean you need to recognize that you are paid to make their job easier, not harder. If you want to assert yourself, that’s fine, but in the end, your boss has the final say and you need to respect that.

Having a reputation as difficult to manage will be the single biggest barrier to getting promoted. Bosses love having someone support them, as being a manager/leader can feel like it’s you versus the world. They often have pressures from above you don’t know about.

3. Ask for more challenging work

Always ask your boss to stretch your comfort zone and prepare you for greater things. Tell your boss you have hopes of moving up and are interested in any extra-ordinary tasks that could help you develop. Tell your boss that all you want from them in exchange for hard work and loyalty is the opportunity and freedom to develop. There’s nothing I like more as a manager than having a new staff member asking me to mold them into a superstar.

4. Self-promote shamelessly

Don’t brag, but don’t be too humble and shy either–no one else can be relied on to talk you up. A great way to do this is send out emails to large portions of the company with regular recommendations or tips (not too frequent as to be annoying though). Every job I’ve had, I’ve found a reason to send out a fortnightly newsletter that provides valuable information for others. It’s probably the best way to get your name out there.

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5. Get a coach

Make sure you take every available opportunity to receive mentoring, particularly from people higher up the chain than you. Listen to what they say, and take their advice. They’re more likely to know what you need than anyone else, but even more importantly, they can steer you away from mistakes that may damage your reputation. And making a good name with higher-ups could really pay out for you!

When I apply for a role, my referees are some of the most senior people in the company, and they can all vouch for me because they’ve coached me personally. I went to them for coaching; I didn’t wait for an offer.

6. Always own your mistakes and take responsibility for fixing any mistakes with your name attached to them

It’s OK to get things wrong as long as you own up immediately with integrity, and offer solutions. Not admitting mistakes or passing the blame might work in politics, but in business, you’ll be seen as someone who doesn’t take responsibility and can’t be relied on to take necessary risks safely. Simply say, “I messed up, but I’ve fixed it by doing x, y and z.” If you’re part of a team that screws up, while everyone else is blaming each other you can say, “The damage is done, let’s just own it and fix it.” Show leaderships skills.

7. Take every development opportunity

Show the company that you’re interested in a range of work, particularly anything that will help the company, even if you don’t get more financial reward. With everyone switching careers every two seconds these days, companies must be craving loyal employees they can mold into ideal leaders.

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THINGS YOU SHOULD NEVER DO

1. Send emails or other written communication in the heat of the moment

If you receive an email or phone message that makes you emotional, write a reply and then save it in draft. Come back to it the next day (or at least take as long as you’re allowed to respond). Once you’ve cooled off, ask yourself “How can I respond to this in a way that shows I am un-phased and professional in all situations?”

Better yet, try calling or seeing the sender in person. You’d be amazed at how much easier it is to diffuse conflict when you can involve body language, eye contact and voice tone. Diplomacy and conflict resolution are highly sought after skills.

2. Formally challenge a hiring decision

You missed out on the promotion? Tough. Do not challenge it, because even though this may be an option, ultimately you lose. First, you have questioned the integrity of the hiring panel, so now they hate you. Second, you come across as a poor sport who does not accept feedback, so you’re now seen as litigious and “hard to manage.” Third, you’ve now pissed off and undermined the person who got the job and who may very well be in a position to influence how higher-ups see you. You just can’t win, so even when it’s unfair, suck it up and ask the panel for feedback on what you need to improve for next time.

3. Go over your boss’s head (unless you have a really legitimate complaint)

There are some awful managers out there, and if you suspect you are being held back by one, go to your union or another representative before you back-stab your boss to their superiors. If you do get to the point where you need to escalate something because your boss is being awful, do it openly. Tell them you’re going to do it, that it’s nothing personal, that you’re just trying to look out for your career. But really, most people I see doing this don’t have a legitimate beef and just look like trouble-makers. You’re better off trying to get into another team or something.

4. Try to please everyone

The only people who need to be impressed by you are those who will decide whether or not you get promoted. For a long time (and probably still) I had a reputation among my peers as “The Golden Boy.” They made fun of me behind my back because I was always doing a good job, never challenged the Department’s core values, and was always solving problems that had nothing to do with my role.

Nowadays, it’s my job to tell them how to do their job. I’m even coaching some of them! If I had tried to please them I would have never been promoted. The only person you should try to please is you, but you should also aim to impress those who actually matter to your career goals. Everyone else can either support you or get the hell out of your way, period.

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

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