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9 Bulletproof Ways To Get Ahead in Your Career

9 Bulletproof Ways To Get Ahead in Your Career

With so much competition in today’s workforce, it can be tough to get ahead. Whether you’re in journalism, business, engineering or sciences, there are going to be thousands of people who share the same skill set as you. Let’s say you just got hired into a new graduate program at a large company and my cohort was made up of 25 people. How does one go about differentiating themselves from everyone else, when it comes time for a promotion after one to two years? What about when you are two other colleagues are vying for the same position five years later? What is going to set you apart from everyone else and help you get those lucrative opportunities?

Here’s a list of a few ways you can use to take your career by the horns in order to help you achieve your professional ambitions.

1. “You gotta network to get work”

One day, while on the subway travelling through downtown Toronto for work, I overheard a couple of teens catching up with each other. Halfway through their conversation, the topic of their part-time jobs came up. One of them began describing his work and was immediately questioned by his friend about how he got the job, to which the first teen replied, “You know how it is, mayn [incorrect spelling intended] – you gotta network to get work.” That simple statement blew my mind. Never had I thought such wise words could emanate from the mouth of a seemingly carefree hipster. Nevertheless, what he said became cemented in my mind, and I’ve since use this as a principle to helping me get ahead in my own career and in advising others.

Networking appears in many forms. It could be a quick and informal email to someone like a coworker, senior manager or a friend of a friend, asking them out to a coffee or lunch, a LinkedIn invite sent to the recruiter who posted a job you recently applied to, or an actual networking event intended for professionals within a certain industry or holding a certain job role (e.g. networking seminar for project managers).

I’ve personally used all of these above mentioned methods to help me expand my network, and they’ve helped in me achieving my career goals 95% of the time (the remaining 5% is due to misfortune/bad luck). The interview I most recently had with a large Canadian retailer was due to my reaching out to a recruiter on LinkedIn – who actually had nothing to do with recruitment for the role I was interested in. Nonetheless, the recruiter appreciated my message and efforts and asked me to send them a copy of my CV so they could forward it to the actual recruiter responsible for filling the vacancy.

I landed my current position solely due to the fact that I attended a networking event relevant to the role. That translated into me talking with senior managers from the organization, swapping business cards with them, adding them on LinkedIn and emailing them following the event’s completion to solidify who I was in their minds. I ended up name-dropping them on my cover letter for the job – and VOILA! Almost a year later, I have my networking skills and tenacity to thank for landing me my dream job.

Here’s my go-to formula for making a new connection:

1. Meet person.
2. Send thank-you or regular follow-up e-mail.
3. Invite to connect on LinkedIn, with a personalized invite message.
4. Maintain communication with person, whether on a monthly, quarterly or semi-annual basis.

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2. Become an expert

Subject-matter experts (SMEs) are the go-to people for a specialized job, task, or skill within the organization. An SME might be a software engineer, a helpdesk support operative, an accounts manager or a scientific researcher. In short, anybody with in-depth knowledge of the subject someone is trying to understand.

You can become a SME through a variety of methods:

– Learning: Completing education and earning certifications specific to your field of knowledge in order to add credibility to your resume and broaden your knowledge base on that topic.
– Accolades: There is nothing better than independent confirmation of SME status. Most industry organizations, as well as business journals, recognize experts and high achievers through some form of accolade.
– Networking: Meeting and talking with other professionals in your subject area, in order to share or exchange knowledge.
– Research: Doing your own research – whether it’s watching a TED Talk, a YouTube video or reading books, articles or academic papers – is a sure way to help augment what you already know.
– Experience: Plain ol’ experience – if you’ve been doing something for a while and you’ve been doing it well, people are most likely to turn to you or be pointed in your direction the moment they have a question.

As you develop a reputation of being an SME, individuals higher up the food chain (e.g. your manager’s manager, a director, VP, etc.) are sure to recognize your abilities and knowledge, or they’ll at least hear about you from someone else in the organization. Combining your status as an SME and your networking abilities is a great way to help you move up quickly.

3. Look good, feel great

“Let’s be clear: In the big picture of ultimate reality, what you wear neither defines who you are as a person nor determines your value as a human being,” says Darlene Price, president of Well Said, Inc., and author of ‘Well Said! Presentations and Conversations That Get Results’. “However, in the temporal realm of mere mortals, fair or not, people judge us by the way we look and that includes the way we dress.”

Especially in the workplace, clothing significantly influences how others perceive you and how they respond toward you, she says.

Dressing well and looking good don’t necessarily mean spending wads of money on your clothes. For example, I bought four high-quality tailor-made suits and seven tailor-made dress shirts on a trip to Shanghai, China. These collectively ran me a total of roughly $600 CAD. Had I bought all of these in Canada, I would’ve easily spend over $5,000 for similar-quality items. I get tons of complements on the way I dress at work, and for a great price too.

Looking good at work can also help boost your self-confidence, according to a study from the Kellogg School of Management at Northwestern University. Even without reading the study, this makes sense to me. When you look professional and put-together, you’re likely to be taken more seriously by your colleagues. You’re also sure to get complements on your dress and style, which is a sure way to boost your self-confidence. In the end, looking good and feeling great about yourself will put you in the “I can do it” state of mind, and will allow you to more confidently pursue your career goals and aspirations.

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4. Take time to plan

Think of your career plan as a war strategy – it takes consideration, determination and execution in order to go well. Spend time to think of your short-term (2-5 year) and long-term (5-10 years) goals and how you’ll go about achieving them.

Once you’ve got your short and long-term goals on paper and have figured out how you’ll achieve them, start facilitating the conversations and meetings needed to achieve them. This might be a meeting with your manager to discuss what you want to achieve in your current role, or where you want to see yourself in the next 1-2 years and how they may be able to help you get there. This is a great way to build rapport with your manager; they’re sure to take notice of your ambition and keenness.

As Benjamin Franklin aptly said, “If you fail to plan, you are planning to fail!”

5. Learn a language

How many times have you caught yourself with a huge smile on your face when coming across a great sounding job such as “Senior Business Analyst” or “Senior Reporter” and then slowly felt the smile drift off your face when you saw the word Bilingual following the position’s title? I’ve seen it happen to a lot of people.

The fact is that knowing another language is a great way to start conversations, meet people and a skill that will automatically expand your job search prospects. Let’s take knowing Spanish as an example. If you can currently speak English and recently learned how to speak Spanish, you’ve just expanded the countries you’re a candidate for jobs in from America, Canada, England, etc. to Spain, Venezuela, Colombia, El Salvador, Ecuador, Costa Rica and the list goes on!

Did you recently learn Arabic? Congratulations! You’ve just expanded your prospects to the UAE, Qatar, Lebanon, Egypt, Saudi Arabia, Tunisia, Libya, Kuwait… it’s endless!

Acquiring fluency in a language may also put you in the ranks of an SME; you may become the go-to person for translation help when there is no one else around with the same level of knowledge as you. Let’s say my company needed someone to go from Toronto to Montreal for business and needed someone who spoke French to tag alone? I might have just won myself a plane ticket for a week of work and sight-seeing due to my fluency in the language.

6. Ask for feedback

Asking for feedback either formally or informally is a great way to help you understand your strengths and weaknesses (which I like to call “improvement areas”) and will help you direct your efforts when career planning or becoming a SME.

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A formal way to ask for feedback might be a coffee or lunch meeting with the people you work closest with and who are accountable to – your direct manager in most cases. This also might come up automatically in the form of a semi-annual or annual review that your manager will sit you down for.

I personally like asking for informal feedback more. After I’ve completed a task or project, I like asking the people I’ve worked with closely to complete those items for their feedback; their thoughts will usually mirror what your manager thinks about you.

Asking for feedback will display your eagerness to improve your current skill-set in your current role and will ultimately help you determine what it is that sets you apart from everyone else when looking to make a career advancement.

7. Put in a couple extra hours

Sick of staying late to do work? Keep it up, as long as it’s not taking a toll on your life. Someone is definitely paying attention to all the work you’ve been putting in – whether it’s a colleague, manager or a client. These people will be able to vouch for you when it comes time to take your next career leap.

Staying longer than your regular 9-5 hours is a great way to demonstrate your ambition, reliability and results-orientation. I’ve experienced this first-hand, and was told by both one of my first clients and one of my project managers how much they appreciated the work I was doing and how much of an impact I was making by putting in a couple more hours every week.

8. Find a mentor

This is definitely one of the most overlooked methods of career advancement. Finding a mentor who shares a similar interest, career path or who has extensive experience in a particular field or industry is a great way to help you fast track your career. This is someone who will provide sound advice and who you can look towards to ask all your career-related questions. A mentor will hopefully provide you no-nonsense tips and the uncensored truth about getting ahead in your career, since they’ve already been down that road. Your mentor will help you make connections and will help you reach out to people that will help you get ahead.

Since they will probably get to know you on both a personal and professional level, they will have a good idea of what you can bring to the table, so if they should hear about a position which they think would be beneficial to your career, they’ll be the first one to tell you. Since a mentor-mentee relationship is just like any other relationship, I would highly recommend trying to find someone who you have “chemistry” with. Being able to speak to someone about your future is a fairly intimate topic and one which requires openness and honestly.

9. Speak up

Speaking up can mean one of two things:

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1. Making your voice heard in meetings.

2. Letting those with decision-making abilities know you’re interested in a particular role.

When it comes to speaking up at meetings, this is a great way to gain recognition amongst your peers and managers. Perhaps you’re privy to particularly impactful information not many people in your meeting are aware of; sharing this information and your insights on a discussion topic is sure to turn heads. This is especially important if you’re more of a bystander in meetings and don’t regularly provide input. Keep this up and eventually your manager will assign you bigger roles in meetings, knowing full well what your abilities are.

The other side of speaking up simply means drawing your manager’s – or the hiring manager for a certain role – attention towards a job you’re interested in advancing to. No one will ever know you’re interested in a role unless you speak up and make it clear. If there’s a position you want to go for – make it known. This will allow you to gather the necessary support around your organization and facilitate the appropriate conversations needed to help you land the role. At the end of the day, your career is in your own hands. No one will go out of their way to help you advance if they’re not even aware of how you feel about an opportunity.

Now what?

After reading these tips, the first question that might come to your mind is, “When should I get started?” The answer is NOW. Mark Twain once said, “The secret to getting ahead is getting started.”

Every moment you wait to send out those e-mails asking for coffee dates, every connection you do not add on LinkedIn after meeting a fellow professional, is another opportunity missed and another connection lost.

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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