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10 Ways to Push Yourself to Excel at Work in the New Year

10 Ways to Push Yourself to Excel at Work in the New Year

If you’ve played your cards right, 2014 gave you everything you wanted—a Christmas bonus, maybe a raise or a promotion? Not exactly?

Well, now you have a reason to take your game to the next level in the coming year. As Jack Dorsey so famously said, “Success is never accidental.” Take your future into your own hands with these 10 steps to push yourself to excel at work in the coming year, based on Stephen Key’s 5 Ways Successful Entrepreneurs Challenge Themselves.

1. Diversify your circle

Who says you can’t teach an old dog new tricks? The first step in getting different results is trying different things. I’m not saying you have to become “that” guy, but you can start by listening, paying attention, and being receptive to the people around you, regardless of their age or security clearance. Listen to what the kids are saying and listen to what the grandpas are saying. You might learn about an innovative solution to a problem, or an antiquated system that could use your expertise. Diversifying your work circle will widen your scope of influence and expose you to opportunities you won’t see otherwise. Take it from Steve Jobs, who recognized this crucial key to innovation early on:

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A lot of people in our industry haven’t had very diverse experiences. So they don’t have enough dots to connect, and they end up with very linear solutions without a broad perspective on the problem. The broader one’s understanding of the human experience, the better design we will have.”

2. Read and/or listen to podcasts

This year, make it your mission to feed your brain. If you keep on doing what you’ve always done, you’ll keep on getting what you’ve always got. Think of business blogs and podcasts as your leafy green vegetables. Check out the Financial Times blogs, the Wall Street Journal, or some of the Company Blogs out there to see who’s doing what, where the best ideas are coming from, and what organizations on the cutting edge are paying attention to. Join a local business book club or check out these podcasts for some ideas on where to start.

3. Ask your clients what problems they need to solve

It was Bill Gates who said, Your most unhappy customers are your greatest source of learning.” The tools you need just a phone call or e-mail away, because the most perfect feedback loop is one where you can continuously meet (or, even better, anticipate) your clients’ needs. How do you know what they need? Ask them! Every great business is built upon this principle: that excellence is a symbiotic relationship where you are not trying to sell someone on something they don’t need, but responding to their existing needs with tailored solutions. It’s arrogant to assume you know what your clients want. Instead, ask them: what’s missing from their process? What problems have they not been able to solve? What do they like that other companies are doing really well? Once you know what issues are most important to your customers, you’ll know what you need to work on to not only keep their business, but be a partner in their success.

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4. Increase your technological knowledge

This goal should be on everyone’s list every quarter, because technology advances so fast that there will never be a time when there isn’t something new we can learn, no matter what field we’re working in. Make it your goal to learn something new this year—how a process works, what a team you’re not on does, or where your suppliers source their materials. Take a bold step into a technology you’ve never studied before. Yes, change can be scary, but if you really want to own it in 2015, you want to be on the leading edge, not on the Luddite side of the bell curve. Start at the most remedial level if you need to, and remember this quote from our old friend Dr. Seuss:

The more that you read, the more things you will know. The more that you learn, the more places you’ll go!”

5. Work with people who are smarter than you

There’s a certain type of manager who is afraid to work with young, smart, ambitious team members, for fear that they will eventually lose their job to an understudy. The downside to this attitude (which these kinds of managers never think about), is that when everyone beneath you is dumber and lazier than you, they won’t be jockeying for a promotion, but you will be a slave to micromanagement because no one will be pulling their own weight. It’s impossible to delegate, drum up new ideas, or even take a vacation if you’re not supported by intelligent, hard-working people who are good at their jobs. Anyway, a rising tide lifts all boats, doesn’t it? Get comfortable with surrounding yourself with brilliance, and you’ll shine too.

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6. Look around at the people who are successful in your company

Take a good look at the people in your company that you admire or want to be like. Now, take a look at yourself. See any differences? What about the way you dress, or what you do at work? Of course it matters if you’re capable and deserving, but at the higher levels of management, presentation matters a lot. No one who wears board shorts to work or does keg stands at the Christmas party gets put into a client-facing management position. If you really want to get ahead, it might be time to trade that ratty t-shirt in for something a little more polished, and cut back on the outlandish pranks.

7. Make your meetings more effective and productive

First, don’t waste people’s time. Come to a meeting with a purpose. If you use Outlook to schedule your meetings, put the agenda and all the questions you need answered in the invite. While in the meeting, type the answers in as people answer them, rather than taking notes, compiling them, and sending them out later. Don’t leave the meeting without having a thorough understanding of questions answered, to-dos remaining, and task assignments. Make your meetings effective and people won’t feel like they’re losing time out of their day for nothing.

8. Get organized

Let’s face it—your professionalism is somewhat dependent upon what people see when they work with you, and the messier your desk is, the more disorganized you are perceived to be. You may thrive in chaos, but a pile of post-its and empty coffee cups around your computer doesn’t exactly say “Please put me in charge of something important.” The knick-knack overload that makes your workspace so personalized and comforting could be working against you. You have to make an effort to at least look as together as possible if you want to be seen as management material instead of a minion.

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9. Establish expectations for the coming year with your supervisor

Look, your supervisor isn’t psychic. If you didn’t get what you want at the end of 2014, you should probably set up a meeting to review not only your performance, but also your expectations for the coming year. As Lee Iacocca once noted, The discipline of writing something down is the first step toward making it happen.” Showing your boss you are committed to results is an important step in demonstrating your value as an employee. Entrepreneur Ramit Sethi has an excellent blog post with suggestions on what to cover in a meeting like this. Once you establish a record of how you’ve performed thus far, what you should be doing better, and where you expect to be in 12 months, you can make a road map of how to get there. Over the next year, all you have to do is show up, deliver what you’ve agreed to (and preferably a little more—see Step 10 below), and check in with your boss quarterly on your progress. A caveat: if your boss is resistant to meeting with you, dismissive of your goals, or refuses to establish expectations, it might time you thought about looking for a different job!

10. Make a habit out of going the extra mile

We’ve all heard this joke: Two men are sitting in a tent, and suddenly realize a bear is approaching it. One man starts putting on his tennis shoes, and the other man says, “Do you really think you can outrun a bear?” Tennis-shoe guy says, “I don’t have to outrun the bear—I just have to outrun you.” Take a look around. What do you have to outrun to really shine? Your own laziness? Your resistance to change? Because it’s time to accept that your coworkers aren’t your competition—you are. If you want 2015 to be better than 2014, you’re going to have to outrun the “you” of yesterday. Put on your tennis shoes and make a habit out of going the extra mile.

To quote Woody Allen, “Eighty percent of success is showing up.” The other 20% is up to you—are you just going to show up, or are you going to shine? The choice is yours.

Featured photo credit: Gerd Altmann via pixabay.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

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