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6 Useful Tools for Easy Viewing and Editing PDF Files You Need To Know

6 Useful Tools for Easy Viewing and Editing PDF Files You Need To Know

PDF files have become the gold standard of document viewing.

Why? Their main benefit is that they retain their format even when viewed on different computers, using different programs. I’m sure some of you have experienced viewing a word document only to find it’s screwed up because your viewing software couldn’t maintain the formatting.

It’s pretty annoying when that happens, right?

Well, PDFs have become standard nowadays, and lots of PDF software has popped up to take advantage of that. Some of this software is simply for viewing, while others have more utility. What kind of utility? Other PDF programs will let you edit, split, merge, annotate, and more when it comes to PDF files.

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So I took the liberty of compiling some great PDF software choices for whatever purpose you may have. Please take a look and see if you can use any of these great programs for yourself; I’m sure you’ll find something useful.

1. Adobe Reader (For Viewing PDF files)

Adobe-reader-PDF

    Do you simply need to view PDF files? This has got you covered. Adobe reader is free and easy to use, and it even has some annotation features such as text highlight and sticky notes. This makes the viewing experience far better. It may be a bit basic, but if your PDF needs are basic, then this is a worthy consideration.

    2. Ice Cream Split & Merge (For viewing, splitting, and merging PDF files)

    Ever wish you could just combine all those PDF files into one useful one? Then this is what you’re looking for. It can merge, split, and even view PDF files at your convenience, and all for free. Very useful if you use a ton of PDF files that revolve around a similar topic.

    What’s nice about this resource is that unlike free online split and merge tools, you don’t have upload your private files to some unknown server. Everything is done straight from your desktop, which is a great advantage.

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    3. Foxit PhantomPDF Standard 7 (For editing PDF files)

    PDFs are inherently hard to edit. After all, they’re not really word documents; they’re pictures of word documents. So unlike, say, a Word document, you can’t just go in and change the text that easily.

    But that’s where Foxit comes in.

    Foxit comes with a fully flush editing toolkit. You can resize paragraphs, change the font and size of text, insert videos and images, and more. It’s got everything you need for editing PDF files, but it comes at a cost of $89. Luckily there’s a 30-day trial to make sure it’s got what you need, so don’t feel too pressured when you try this tool out.

    4. PDFescape Free PDF Editor (For editing PDF files)

    PDF-Escape

      If the Foxit PDF editor is a bit out of your price range, then PDFescape is your best bet.

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      While not nearly as fully-equiped as Foxit’s PDF editor, it’s a free resource and has the capability to add and remove blocks of text as you see fit. Additionally, you can do other neat things like add images and links as well. Definitely a solid free alternative for editing PDF files.

      So if you aren’t quite ready to invest the cash for a high-end PDF editor like Foxit’s, this will work just fine.

      5. UniPDF (For converting from PDF to word)

      UnifPDF

        Do you need convert your pdf files into word documents? This software does it for free. Once you download it, you simply use the software to convert straight from your desktop—no Internet required.

        Additionally, there’s no size limitations as there are with online PDF converters, meaning even less hassle for those of you with large/many PDF files.

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        6. doPDF (For creating a PDF file)

        If you need to convert your word documents into PDF files, then this will work with no problem. DoPDF is a simple resource that lets you convert both printed documents and regular computer files into PDF files. And unlike many other PDF convertors, this one CAN carry your fonts over and let you define the page size.

        Easy and uncomplicated, this is a solid resource for PDF creation purposes.

        Featured photo credit: MacBook Pro Keyboard Detail/Victor Hanacek via picjumbo.com

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        Ericson Ay Mires

        Ericson is a writer who shares about work and productivity tips on Lifehack.

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        Last Updated on November 19, 2019

        10 Smartest Productivity Software to Boost Work Performance

        10 Smartest Productivity Software to Boost Work Performance

        Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

        Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

        As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

        In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

        Projects and Tasks Management

        1. Monday dot com

          Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

          The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

          The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

          The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

          Check out the software here!

          2. Asana

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            The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

            The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

            Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

            Check out the software here!

            3. Trello

              Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

              Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

              Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

              Check out the software here!

              4. Jira

                The Jira software is flexible and heralded as the next-generation project.

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                The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                Check out the software here!

                5. Evernote Business

                  Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                  The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                  Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                  Check out the software here!

                  Communication

                  6. Slack

                    Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                    Check out the software here!

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                    7. Spike

                      Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                      Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                      Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                      Check out the software here!

                      Creation

                      8. Office 365

                        Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                        Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                        You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                        Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                        Check out the software here!

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                        9. Grammarly

                          Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                          Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                          Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                          Check out the software here!

                          Team Analytics

                          10. ActivTrak

                            ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                            The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                            Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                            Check out the software here!

                            The Bottom Line

                            Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                            More Productivity Tools

                            Featured photo credit: Domenico Loia via unsplash.com

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