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10 Best Google Drive Add-Ons You Should Be Using

10 Best Google Drive Add-Ons You Should Be Using

Google Drive is a great alternative for individuals who don’t have a word processor or any form of an office suite. It allows them to make documents, powerpoint presentations, excel documents and more without the added memory being eaten up or having to load a software on your computer. For those who do have a word processing suite, Google Drive is a great way to have collaborative documents on your computer.

For example, it is the office software that I make use of whenever I have a group presentation that needs a couple of extra hands. While it is already a great service, add-ons make it even better. Here are ten Google Drive add-ons that we love.

1. Hellofax

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    Despite all of the advancements in communication technology, there are still some individuals who use fax machines. While many people don’t have fax machines, Hellofax allows individuals to send faxes to and from other people through Google Drive. This is all done online; it just takes a few clicks and their fax number. Click the link above to download Hellofax.

    2. UberConference

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    uberconference3

      UberConference brings conference calls to Google Drive. One of the features I mentioned liking most about Google Drive is the collaborativeness of many of the word processing features. UberConference brings this collaborativeness to another level by allowing you to add voice to the conversation. You can also save conversations so that you are able to refer back to them later. Click the link above to download UberConference.

      3. PandaDoc

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        In this era of everything being digital, there are still a couple of relevant communication elements that can be difficult to manage digitally. A great example of this issue is the signature. The act of putting pen to paper to certify your agreement to the terms of a document is something that still hasn’t gone out of style. PandaDoc allows this to be possible online. You can add your digital signature to documents in a snap. Click the link above to download PandaDoc.

        4. Maps for Docs

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          This add-on allows individuals to add Google Maps to their documents. This can be useful when you need to show a specific location to an individual. You can toggle Maps for Docs by simply typing the address that you are looking to add to the map into the application. From there, it will spit out an image of the map that you need to add into your Google Drive document. Click the link above to download Maps for Docs.

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          5. DriveTunes

          drive tunes

            DriveTunes allows you to add music directly into your Google Doc. This is also useful when you need to add other audio documents as well. Drive Tunes works by allowing you to upload mp3 and m4a files into the application. From there, you are able to attach them into your document, making them playable for those who view your document. Download DriveTunes by clicking the link

            6. Google Slides

            googledrive_6

              Google Slides allows you to bring to your presentations to life. Through simple but stylish templates and amazing animations, you are able to spice up a presentation all in Google Drive. Google Slides is accessible anywhere and even offline. This is all possible without the need of any special software to download. Click the link above to see what Google Slides has to offer.

              7. Mail2Drive

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                If you have ever received an email that included important information, like instructions or directions, you might have decided to make it into a word document of some type. Mail2Drive does this for you by allowing you to create word documents out of the text of emails. It is a very simple application with a minimal design. This is automatically done for all email messages. Click the link above to download the program.

                8. EasyBib

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                  One of the most annoying parts of a research paper is having to add a bibliography or other form of source citations. However, they are necessary as a way of preventing plagiarism accusations. EasyBib allows you to cite your sources the easiest way you can all in Google Docs. You can have sources cited in MLA, Chicago, and APA format. Click the link above to download EasyBib.

                  9. MindMeister

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                    Bullet points are helpful when you need to concisely describe the important points of a broad idea. Being able to visualize this, especially when studying for a big test or final, is a great way to retain the information for some people. MindMeister allows you to visualize bullet point lists by making the header the main topic and each bulletpoint a root of the mind map. You can check out this amazing program by clicking the link above.

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                    10. IFTTT

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                      IFTTT is a website that allows individuals to connect some of their favorite websites and web applications together to get tasks done automatically and repetitively if needed. This is done by creating connections. For example, you can connect Facebook and a certain date together so that a status update is created whenever that date occurs. IFTTT also has a ton of formulas, also known as “recipes” for Google Drive. I recommend checking them out to have Google Drive work for you.

                      Featured photo credit: Vimeo via i.vimeocdn.com

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                      Last Updated on October 16, 2019

                      11 Meeting Scheduler Apps to Boost Your Productivity

                      11 Meeting Scheduler Apps to Boost Your Productivity

                      Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

                      Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

                      Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

                      In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

                      1. ScheduleOnce

                        ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

                        ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

                        ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

                        Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

                        Available on Web

                        2. Calendly

                          Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

                          You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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                          Available on Web | Google Chrome Extension

                          3. Assistant.to

                            For those who use gmail, Assistant.to is a super simple solution.

                            From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

                            While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

                            Available on Web

                            4. Acuityscheduling

                              Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                              It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                              Available on Web | iOS | Android

                              5. Pick

                                Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                                At $3 a month, this is a great tool for quick scheduling.

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                                Available on Web

                                6. X.ai

                                  For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                                  This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                                  Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                                  Available on Web

                                  7. YouCanBook.me

                                    is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                                    They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                                    Available on Web

                                    8. Doodle

                                      Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                                      It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                                      You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                                      While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                                      Available on Web | iOS | Android

                                      9. WhenAvailable

                                        WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                                        Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                                        Available on Web

                                        10. Rally

                                          Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                                          Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                                          Available on Web

                                          11. NeedtoMeet

                                            Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                                            NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                                            While they have a free account, you can unlock all features for only $19 a year.

                                            Available on Web

                                            Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                                            In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                                            To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                                            Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                                            A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                                            Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                                            If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                                            Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                                            With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                                            The Bottom Line

                                            Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                                            Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                                            Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                                            Featured photo credit: rawpixel via unsplash.com

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