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Is Your To-Do List a Mess? Try These 6 Steps To Make It Useful Again

Is Your To-Do List a Mess? Try These 6 Steps To Make It Useful Again

Has your to-do list lost its oomph? Is it more overwhelming than effective?

Have no fear!

This article is going to help you make the most of your to-do list so you can make the most of what you want to achieve.

Pick the Right Medium

Whether you use sticky notes or a fancy app on your smart phone, there’s no wrong medium. It is important, however, that you pick the medium that’s right for you. Lacey M. of Falmouth, MA is a veteran Post-It Note list maker but when she’s on the go, she uses ColorNote, an iPhone app.

Begin With the End in Mind

What’s your desired end state? Is there something you want to achieve or accomplish? If you have no end result in mind your to-do list may look more like a wish list. Think about your desired state for a few minutes. Perhaps you want to write a book or double your income or generate more sales revenue or find five new clients.

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Break it Down

With your end result clearly stated, what tasks or steps are necessary to help you move forward? Write them down in order of priority. For example, if your end result is to write a book, your high level to-do list may look something like this:

  1. Create a chapter outline
  2. Create 3-5 points to cover for each chapter
  3. Create a time plan
  4. Find an accountability partner
  5. Complete first draft
  6. Edit book
  7. Revise book
  8. Decide how to publish book
  9. Traditional publishing – create and send out query letters
  10. Self publishing – determine publishing platform
  11. Publish book
  12. Celebrate

Find a To-Do List System

You may have multiple to-do lists. That’s okay. Most of us do. Finding a to-do list system that works for you is a key ingredient that helps you manage your to-do’s rather than having your to-do’s manage you.

Timothy Barchard, 7th degree black belt and owner of a Professional Martial Arts Academy, uses the PAR3 system and on a daily basis writes down:

  • 3 things he must get done
  • 3 things he should get done
  • 3 things he would like to get done

“Without it,” Barchard states, “I get nothing done.”

I use Brendon Burchard’s One Page Productivity Planner, which helps me identify:

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  • Top 3 Priorities or Projects for the week
  • 3-5 things that must get done for each project by the end of the week
  • Person she must reach out to during the week
  • People she’s waiting on to deliver or respond to her by the end of the week
  • #1 most important thing that must get done during the week, no matter what

In addition to the one page productivity planner, I prints out my daily calendar for the work week and staple it behind my completed planner. Scheduled meetings must be in alignment with my top 3 priorities for the week. Everything gets done and my to-do list is manageable and do-able.

At work, Laurie M. of Londonderry, NH, divides things into “big rocks” and “little rocks” and she writes them in her daily planner. She explains that “big rocks equal what must get done today. Little rocks equal what she would like to get done today but no fire will be created if it doesn’t get done.”

Cross it Off

Most people want to feel productive. I bet you do, too. Crossing off a completed task on your to-do list creates a sense of accomplishment. Maureen M. of Derry, NH loves to “cross things off with a pink highlighter.” Lynn S. of Tewksbury, MA enjoys feeling productive when she crosses things off her to-do list. And some people will add something they did to their to-do list just so they can cross it off.

Stay Focused

One thing that will derail nearly every to-do list is either a lack of focus or your latest and greatest shiny object distraction. One way to regain control of your to-list is to simply fill in the blanks each day:

The most important thing I need to do for my personal life today is

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_______________________________

The most important thing I need to do for my professional life today is

_______________________________

The most important thing I need to do for my social life today is

_______________________________

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The most important thing I need to do for my physical well being today is

_______________________________

The most important thing I need to do for my spiritual life today is

_______________________________

Now it’s your turn. I’d love to hear what works for you…How do you keep your to-do list from running amok?

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Last Updated on October 22, 2020

2 Transformational Ways to Spark Your Creative Energy

2 Transformational Ways to Spark Your Creative Energy

Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

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1. Be Childlike in Your Thoughts, Attitudes, and Approach

Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

Move Your Inner Judge to the Sidelines

When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

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We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

Learn to Recall Your Childhood Self

To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

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When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

2. Listen to Your Inner Leaders of Creative Energy

If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

The seed has been unlocked! So, now what?

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To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

  • Reduce or eliminate multi-tasking.
  • Say yes to what matters and what aligns with your big values and goals.
  • Say no to all else.
  • Say no again.
  • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
  • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
  • Meditate.
  • Breathe—long breaths in and long breaths out through the nose.
  • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
  • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
  • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
  • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
  • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

Final Thoughts

These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

More Tips to Spark Your Creative Energy

Featured photo credit: Kelly Sikkema via unsplash.com

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