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Is Your To-Do List a Mess? Try These 6 Steps To Make It Useful Again

Is Your To-Do List a Mess? Try These 6 Steps To Make It Useful Again

Has your to-do list lost its oomph? Is it more overwhelming than effective?

Have no fear!

This article is going to help you make the most of your to-do list so you can make the most of what you want to achieve.

Pick the Right Medium

Whether you use sticky notes or a fancy app on your smart phone, there’s no wrong medium. It is important, however, that you pick the medium that’s right for you. Lacey M. of Falmouth, MA is a veteran Post-It Note list maker but when she’s on the go, she uses ColorNote, an iPhone app.

Begin With the End in Mind

What’s your desired end state? Is there something you want to achieve or accomplish? If you have no end result in mind your to-do list may look more like a wish list. Think about your desired state for a few minutes. Perhaps you want to write a book or double your income or generate more sales revenue or find five new clients.

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Break it Down

With your end result clearly stated, what tasks or steps are necessary to help you move forward? Write them down in order of priority. For example, if your end result is to write a book, your high level to-do list may look something like this:

  1. Create a chapter outline
  2. Create 3-5 points to cover for each chapter
  3. Create a time plan
  4. Find an accountability partner
  5. Complete first draft
  6. Edit book
  7. Revise book
  8. Decide how to publish book
  9. Traditional publishing – create and send out query letters
  10. Self publishing – determine publishing platform
  11. Publish book
  12. Celebrate

Find a To-Do List System

You may have multiple to-do lists. That’s okay. Most of us do. Finding a to-do list system that works for you is a key ingredient that helps you manage your to-do’s rather than having your to-do’s manage you.

Timothy Barchard, 7th degree black belt and owner of a Professional Martial Arts Academy, uses the PAR3 system and on a daily basis writes down:

  • 3 things he must get done
  • 3 things he should get done
  • 3 things he would like to get done

“Without it,” Barchard states, “I get nothing done.”

I use Brendon Burchard’s One Page Productivity Planner, which helps me identify:

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  • Top 3 Priorities or Projects for the week
  • 3-5 things that must get done for each project by the end of the week
  • Person she must reach out to during the week
  • People she’s waiting on to deliver or respond to her by the end of the week
  • #1 most important thing that must get done during the week, no matter what

In addition to the one page productivity planner, I prints out my daily calendar for the work week and staple it behind my completed planner. Scheduled meetings must be in alignment with my top 3 priorities for the week. Everything gets done and my to-do list is manageable and do-able.

At work, Laurie M. of Londonderry, NH, divides things into “big rocks” and “little rocks” and she writes them in her daily planner. She explains that “big rocks equal what must get done today. Little rocks equal what she would like to get done today but no fire will be created if it doesn’t get done.”

Cross it Off

Most people want to feel productive. I bet you do, too. Crossing off a completed task on your to-do list creates a sense of accomplishment. Maureen M. of Derry, NH loves to “cross things off with a pink highlighter.” Lynn S. of Tewksbury, MA enjoys feeling productive when she crosses things off her to-do list. And some people will add something they did to their to-do list just so they can cross it off.

Stay Focused

One thing that will derail nearly every to-do list is either a lack of focus or your latest and greatest shiny object distraction. One way to regain control of your to-list is to simply fill in the blanks each day:

The most important thing I need to do for my personal life today is

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_______________________________

The most important thing I need to do for my professional life today is

_______________________________

The most important thing I need to do for my social life today is

_______________________________

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The most important thing I need to do for my physical well being today is

_______________________________

The most important thing I need to do for my spiritual life today is

_______________________________

Now it’s your turn. I’d love to hear what works for you…How do you keep your to-do list from running amok?

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Last Updated on December 13, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just Pick One Thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan Ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate Problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a Start Date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for It

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept Failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan Rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

Featured photo credit: Ian Schneider via unsplash.com

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