Has your to-do list lost its oomph? Is it more overwhelming than effective?
Have no fear!
This article is going to help you make the most of your to-do list so you can make the most of what you want to achieve.
Pick the Right Medium
Whether you use sticky notes or a fancy app on your smart phone, there’s no wrong medium. It is important, however, that you pick the medium that’s right for you. Lacey M. of Falmouth, MA is a veteran Post-It Note list maker but when she’s on the go, she uses ColorNote, an iPhone app.
Begin With the End in Mind
What’s your desired end state? Is there something you want to achieve or accomplish? If you have no end result in mind your to-do list may look more like a wish list. Think about your desired state for a few minutes. Perhaps you want to write a book or double your income or generate more sales revenue or find five new clients.
Break it Down
With your end result clearly stated, what tasks or steps are necessary to help you move forward? Write them down in order of priority. For example, if your end result is to write a book, your high level to-do list may look something like this:
- Create a chapter outline
- Create 3-5 points to cover for each chapter
- Create a time plan
- Find an accountability partner
- Complete first draft
- Edit book
- Revise book
- Decide how to publish book
- Traditional publishing – create and send out query letters
- Self publishing – determine publishing platform
- Publish book
Find a To-Do List System
You may have multiple to-do lists. That’s okay. Most of us do. Finding a to-do list system that works for you is a key ingredient that helps you manage your to-do’s rather than having your to-do’s manage you.
Timothy Barchard, 7th degree black belt and owner of a Professional Martial Arts Academy, uses the PAR3 system and on a daily basis writes down:
- 3 things he must get done
- 3 things he should get done
- 3 things he would like to get done
“Without it,” Barchard states, “I get nothing done.”
I use Brendon Burchard’s One Page Productivity Planner, which helps me identify:
- Top 3 Priorities or Projects for the week
- 3-5 things that must get done for each project by the end of the week
- Person she must reach out to during the week
- People she’s waiting on to deliver or respond to her by the end of the week
- #1 most important thing that must get done during the week, no matter what
In addition to the one page productivity planner, I prints out my daily calendar for the work week and staple it behind my completed planner. Scheduled meetings must be in alignment with my top 3 priorities for the week. Everything gets done and my to-do list is manageable and do-able.
At work, Laurie M. of Londonderry, NH, divides things into “big rocks” and “little rocks” and she writes them in her daily planner. She explains that “big rocks equal what must get done today. Little rocks equal what she would like to get done today but no fire will be created if it doesn’t get done.”
Cross it Off
Most people want to feel productive. I bet you do, too. Crossing off a completed task on your to-do list creates a sense of accomplishment. Maureen M. of Derry, NH loves to “cross things off with a pink highlighter.” Lynn S. of Tewksbury, MA enjoys feeling productive when she crosses things off her to-do list. And some people will add something they did to their to-do list just so they can cross it off.
One thing that will derail nearly every to-do list is either a lack of focus or your latest and greatest shiny object distraction. One way to regain control of your to-list is to simply fill in the blanks each day:
The most important thing I need to do for my personal life today is
The most important thing I need to do for my professional life today is
The most important thing I need to do for my social life today is
The most important thing I need to do for my physical well being today is
The most important thing I need to do for my spiritual life today is
Now it’s your turn. I’d love to hear what works for you…How do you keep your to-do list from running amok?