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Published on July 27, 2020

19 Best To-Do List Apps to Keep You on Track in 2020

19 Best To-Do List Apps to Keep You on Track in 2020

From notepads to digital to-do list apps, the world has changed drastically. Fully-enabled, powerful to-do list apps not only offer quality assistance for task management but improve your productivity too.

There’re lots of to-do list apps available. Some of these apps are free, some are fee-based, but the primary objective of all of them is to offer classic task scheduling assistance to help you manage and finish the tasks with ease and on time.

Yes, many apps offer many of the same features but are these features useful for you? Do all these apps offer the level of assistance you need to keep your life on track?

Before getting you the list of the best to-do list apps, let’s get to know how to choose the best one for yourself:

Statistics suggest that there are 17 million to-do list software applications and websites available but not all of them will be useful for you.[1]

So, where do you begin to choose the best to do list app for your needs?

First, define your method of task management:

  • How do you assign your tasks to the group?
  • What is your task completion and notification process?
  • Do you allow others to add additional details or like to keep the task details short?
  • How do you keep a record of your tasks?

Answer these questions first in order to determine the best task management method for you.

Almost every app offers a simple to-do list feature, like organizing a grocery list.

However, if you want to add subtasks, attachments as well as additional details to existing tasks, which is typical for teams working collaboratively on a project, you need a more powerful project management platform.

Below is the list of some of the best to-do list apps to let you organize tasks with ease and improve productivity.

From simple task scheduling to detailed task management, all these apps offer everything you need for better tasks management.

1. Todoist

    Todoist has been on the market for a long time now. However, its features aren’t out-of-date in any way. It offers various features to organize or add color-coded labeling to your task.

    The app is also beautifully designed. It allows you to create sub-tasks, projects, sub-projects and dependencies. You can even add deadlines to a particular project and label your lists with different colors.

    Moreover, Todoist has integrations with other services such as Sunrise Calendar, IFTTT, and Google Drive.

    Cost – Free | $3 per month or $29 per year

    Available on Web | Android | iOS | Windows | Chrome

    2. Any.do

      This is one of the most beautiful and well-designed apps on the list, Any.do offers a drag-and-drop interface with the ability to swipe tasks to mark them complete.

      But some of the key differentiators, like getting push notification in the morning about all the schedulings of the day, make it one of the preferred choices.

      Other features like deleting the task just by shaking your phone and adding tasks through voice command provide any.do a nice modern look and feel.

      Apart from its attractive and intuitive user interface, its integration with Alexa and Slack allow you to collaborate with ease.

      Cross-platform availability and superb scheduling assistant make this a perfect choice for effective task management.

      Cost – Free | Premium from $2.09/month

      Available on Web | Android | iOS | Chrome

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      3. Microsoft To Do

        Previously, Microsoft had bought the popular to-do list app Wunderlist and it was concluded that the Redmond-based company will be focusing on it wholeheartedly. However, Microsoft has come up with a brand new to-do list app, Microsoft To Do, and the future of Wunderlist is uncertain

        Microsoft To Do, as mentioned earlier, is a brand new task scheduling app, which offers almost all the features of an ideal to-do list app. Its intuitive UI and themed structure provide smooth and efficient task scheduling.

        As offered by Microsoft, the app is fully compatible with Windows 10 and offers a UWP supported app in the Windows store.

        Cost – Free

        Available on Web | Android | iOS | Windows

        4. Habitica

          Habitica is an habit-building app, which is available on major platforms like Android and iOS. It beautifully gamifies your life by turning tasks and to-do lists into a role-playing game.

          You can buy different weapons and level yourself up by crossing tasks off your list. However, your character loses powers and health if you ignore tasks or fail to complete them in the decided timeframe. That’s not all. The app provides an extremely useful feature for sharing your tasks with your friends and brings competitiveness into the whole task completion process.

          Cost – Free

          Available on Web | Android | iOS | Chrome

          5. Google Keep

            Google, for a long time, has been struggling to produce a better productive app. With Google Keep, it has successfully delivered a competitive app to the market. Google Keep is a simple note-taking and to-do list app. It offers simple and intuitive functionality with colored labeling and team sharing.

            Moreover, as a Google product, Google Keep is fully integrated with other Google offerings such as Google Docs and Gmail, which makes it extremely helpful.

            You can share your Google Keep notes with team members to work in collaboration on small projects. Google Keep will automatically display working notes or lists for a particular task until you archive it or are done working with it, which makes arranging all your lists extremely easy.

            Cost – Free

            Available on Web | Android | iOS | Chrome

            6. Google Tasks

              Google Tasks is a newly released task scheduling app from Google, which is fully integrated with Gmail, Google Calendar and other productive apps offered by Google.

              A simple and intuitive app with Google’s material design, Google Tasks let you add tasks in Gmail without opening a new window on your desktop. This proves extremely helpful when you need to add an email as a task and be reminded about it later.

              Google Tasks, which is also available for free on Android and iOS e, allows you to check your schedule on your mobile devices and stay updated at every step.

              Cost – Free

              Available on Android | iOS

              7. GTasks

                GTasks is one of the most popular and highly rated to-do list apps on Google Play. While the app is available to download for free, users are able to make various in-app purchases.

                The free version offers some shiny features such as Google Tasks sync, widgets, and voice-enabled task scheduling. The pro version, on the other hand, offers additional security with a pattern lock, task scheduling with Google Now, and many others.

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                GTasks is best for people who are looking for a simple but effective to-do list app.

                Cost – Free (in-app purchases)

                Available on Android | iOS

                8. Memorigi

                  Memorigi, a brand new to-do list app not only presents a nice and intuitive material design UI. It also offers some extremely useful features like cloud sync, reminders, and weather integration, which provides you with real-time weather information.

                  Although it may take time to familiarize yourself with the app’s unique horizontal structure, the Facebook Messenger-like floating chat heads for each to-do list improves the flexibility of adding tasks.

                  Memorigi’s free version should be enough for most users as it offers almost all the features necessary for basic task scheduling. However, you can opt for the premium plan which starts from $1.99 per month.

                  Cost – Free | Starts from $1.99 per month

                  Available on Android

                  9. OmniFocus 3

                    OmniFocus 2, for iOS users, is the best to-do list app and worth the price tag as it comprehensively organizes all your tasks.

                    Color-coded labels make it easy for you to add and identify the task and get it into your inbox. The ability to add tasks in different folders or lists makes managing your tasks even more efficient in OmniFocus 2.

                    The complexity of this app’s interface may be challenging to some users. But it’s this app the perfect choice for all you power users out there.

                    Cost – Basic – $39.99 | Pro – $79.99

                    Available on iOS

                    10. Things 3

                      Things 3 is another basic to-do list app which aims at solving all your task scheduling worries. It is one of the most simple and attractive apps on the list.

                      It is a decent option for iOS users when it comes to task scheduling as it offers Google Chrome extension and keeps you updated in the browser while working.

                      However, according to The Verge review, this simplicity can be a big turn off for many. According to reviewers, Things 3 also lacks intuitiveness and is not worth its price tag.

                      Cost – $9.99

                      Available on iOS | Chrome

                      11. TickTick

                        TickTick allows you to add tasks, subtasks, custom reminders, deadlines, as well as recurring tasks for a day, a week, or a month.

                        In order to provide you more ease in task scheduling, TickTick, in its pro version, offers a nice calendar view, where you can add or edit tasks on a weekly or daily basis. It also has experimental features, which you can turn on if you want to try out beta capabilities.

                        Along with iOS and Android apps, TickTick does offer Windows as well as Mac apps for better assistance in task management.

                        Cost – $2.79 per month

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                        Available on Web | Android | iOS | Chrome

                        12. Ayoa

                          Ayoa, another team and task management app, provides world-class assistance in coordinating all your projects. Ayoa, a versatile task management app, also offers the best visual coordination with color-based linked circles.

                          Cost – Free

                          Available on Web | Android | iOS | Windows

                          13. Remember The Milk

                            One of the oldest to-do list apps, Remember The Milk, is a simple tool to add, organize and finish the tasks in the easiest way possible.

                            Remember The Milk’s smart listings help you to identify all the tasks that have due dates for the week. Along with automated task prioritization, simple, intuitive and easy UI is one of the best features of the app.

                            Integration with Google Calendar, Outlook, and Gmail allows you to see and update all your tasks in the app and offers omnichannel assistance.

                            Cost – Free | $39.99 per year

                            Available on WebAndroid | iOS | Chrome

                            14. TeuxDeux

                              Almost all to-do apps let you schedule your tasks for the day. But how about organizing all the tasks for a week? That’s where TeuxDeux differs from others. This useful app lets you schedule and organizes all your tasks for the whole week.

                              Just add the tasks below the day column and you are done. Want to move a task from one column to another? No worries. Its drag-and-drop interface lets you rearrange the task and add it to different day’s column. Additionally, TeuxDeux lets you add repeating tasks for a day.

                              Cost – $3 per month

                              Available on WebiOS

                              15. Focuster

                                Focuster is an automated task scheduling application, which makes it the first of its kind.

                                With Focuster, you just need to add all your tasks in the left sidebar and the tool automatically will arrange them according to their priority. After adding all the tasks, just press the Now button and the tool will show the tasks you should be focusing on for the day.

                                Apart from offering automated task listing, Focuster comes with numerous integrations, which makes it one of the most powerful to-do list apps.

                                Cost – Starts from $9.99/month

                                Available on Web | Chrome

                                16. Momentum

                                  Momentum is a browser-based start page and to-do list app, which is available as an extension on popular web browsers such as Google Chrome and Mozilla Firefox.

                                  It offers a new wallpaper every day when you open a browser with amazing features such as to-do listing, Bing and Google search, weather reports, time and unique inspirational quote.

                                  Momentum offers to-do listing and syncing between devices in its free plan, although most of its useful features are available in its premium version. These features include autofocus, notes, work hours, reminders, and many more.

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                                  Momentum is best for users who spend most of their time browsing the internet and need assistance on quickly adding tasks and taking notes.

                                  Cost – Free | $2.50 per month

                                  Available on Chrome | Firefox

                                  17. Asana

                                    Asana is a business-oriented to-do list app. It is best suited for larger teams who collaborate often.

                                    It offers some of the best features available, such as task categories, tagging options, and deep sorting, in addition to numerous ways to add extra information to a task.

                                    One of the features I like most about this app is that it offers a separate thread for each task, which solves all of your communication worries. You can share or discuss a task with only those involved, without disturbing others.

                                    Asana does offer a decent number of features in its free plan but the pro version is way more useful and best fit for a large-sized team.

                                    Cost – Free | $9.99 per user per month

                                    Available on Web | Android | iOS

                                    18. Basecamp

                                      Basecamp is one of the most popular applications for task management. In its fully-enabled project management tool, Basecamp offers business-oriented features such as milestone management, file sharing, time tracking, and forum-like messaging.

                                      Basecamp’s to-do list feature works much like Asana, which offers separate threads for each task. You can assign the task to team members with due dates and add details for the task in the form of comments.

                                      Even though Basecamp is a fully premium app, you can use its 30-day free trial by signing up through with your email address.

                                      Cost – Starts from $99/ month

                                      Available on Web | Android | iOS

                                      19. Trello

                                        Trello, a popular to-do list app and task management tool, offers features like drag-and-drop functionality and color-coded labeling. It also lets you organize your tasks in the most efficient way possible.

                                        It follows its own “boards” and “cards” structure, which allows you to segregate all your projects (boards) and then add tasks and subtasks (cards) into it. In cards, it offers the ability to add notes, checklists as well as deadlines.

                                        A nice and shiny calendar view of the app shows you all your tasks for the day, which is just amazing. Trello’s integration with popular applications such as Dropbox, Box, and Google Drive makes it the first choice for large businesses.

                                        Cost – Free | Business class $9.99 per user per month | Enterprise $20.83 per user per year

                                        Available on Web | Android | iOS | Windows

                                        The Bottom Line

                                        Using a to-do list app is one of the easiest methods of task management. They offer complete control over adding, organizing, and finishing tasks in a jiffy.

                                        Additionally, to-do list apps ensure that task recording is being done properly and they monitor the progress of the project as well as your team. However, you need to do your research to find the best to-do list app or task management platform for you depending upon your requirements.

                                        Choose the best to-do list app for you from the list to make task management easy and simple. All these apps also let your teamwork with tightly aligned coordination, which helps improve productivity.

                                        More Productivity Apps for Better Time Management

                                        Featured photo credit: Unsplash via unsplash.com

                                        Reference

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                                        Rohit Prasanna

                                        A Digital Marketing leader who has a deep understanding of startups and entrepreneurship

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                                        Last Updated on November 5, 2020

                                        How to Get out of a Rut: 12 Useful Ways to Get Unstuck

                                        How to Get out of a Rut: 12 Useful Ways to Get Unstuck

                                        Have you gotten into a rut before? Or are you in a rut right now?

                                        You know you’re in a rut when you run out of ideas and inspiration. A rut can manifest as a productivity vacuum and be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. Is it possible to learn how to get out of a rut?

                                        Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, or a student, you will find these useful. Here are 12 of my personal tips to get out of ruts:

                                        1. Work on Small Tasks

                                        When you are in a rut, tackle it by starting small. Clear away your smaller tasks that have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

                                        Whenever I finish doing that, I generate positive momentum, which I bring forward to my work.

                                        If you have a large long-term goal you can’t wait to get started on, break it down into smaller objectives first. This will help each piece feel manageable and help you feel like you’re moving closer to your goal.

                                        You can learn more about goals vs objectives here.

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                                        2. Take a Break From Your Work Desk

                                        When you want to learn how to get out of a rut, get yourself away from your desk and go take a walk. Go to the bathroom, walk around the office, or go out and get a snack. According to research, your productivity is best when you work for 50 minutes to an hour and then take a 15-20 minute break[1].

                                        Your mind may be too bogged down and will need some airing. By walking away from your computer, you may create extra space for new ideas that were hiding behind high stress levels.

                                        3. Upgrade Yourself

                                        Take the down time to upgrade your knowledge and skills. Go to a seminar, read up on a subject of interest, or start learning a new language. Or any of the 42 ways here to improve yourself.

                                        The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college[2]. How’s that for inspiration?

                                        4. Talk to a Friend

                                        Talk to someone and get your mind off work for a while. Relying on a support system is a great way to work on self-care when you’re learning how to get out of a rut.

                                        Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

                                        5. Forget About Trying to Be Perfect

                                        If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies. Perfectionism can lead you to fear failure, which can ultimate hinder you even more if you’re trying to find motivation to work on something new.

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                                        If you allow your perfectionism to fade, soon, a little trickle of inspiration will come, and then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

                                        Learn more about How Not to Let Perfectionism Secretly Screw You Up.

                                        6. Paint a Vision to Work Towards

                                        If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

                                        Think about why you are doing this, and what you are doing it for. What is the ultimate goal or vision you have for your life?

                                        Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action. You can use the power of visualization or even create a vision board if you like to have something to physically remind you of your goals.

                                        7. Read a Book (or Blog)

                                        The things we read are like food for our brain. If you are out of ideas, it’s time to feed your brain with great material.

                                        Here’s a list of 40 books you can start off with. You can also stock your browser with only the feeds of high quality blogs and follow writers who inspire and motivate you. Find something that interests you and start reading.

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                                        8. Have a Quick Nap

                                        If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep[3].

                                        Try a nap if you want to get out of a rut

                                          One Harvard study found that “whether they took long naps or short naps, participants showed significant improvement on three of the four tests in the study’s cognitive-assessment battery”[4].

                                          9. Remember Why You Are Doing This

                                          Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

                                          What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall your inspiration, and perhaps even journal about it to make it feel more tangible.

                                          10. Find Some Competition

                                          When we are learning how to get out of a rut, there’s nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

                                          Colleagues at work, competitors in the industry, competitors’ products and websites, and networking conventions can all inspire you to get a move on. However, don’t let this throw you back into your perfectionist tendencies or low self-esteem.

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                                          11. Go Exercise

                                          Since you are not making headway at work, you might as well spend the time getting into shape and increasing dopamine levels. Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, or whatever type of exercise helps you start to feel better.

                                          As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

                                          If you need ideas for a quick workout, check out the video below:

                                          12. Take a Few Vacation Days

                                          If you are stuck in a rut, it’s usually a sign that you have been working too long and too hard. It’s time to get a break.

                                          Beyond the quick tips above, arrange one or two days to take off from work. Don’t check your (work) emails or do anything work-related. Relax, do your favorite activities, and spend time with family members. You will return to your work recharged and ready to start.

                                          Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest.

                                          More Tips to Help You Get out of a Rut

                                          Featured photo credit: Ashkan Forouzani via unsplash.com

                                          Reference

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