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Last Updated on June 28, 2021

20 Best To-Do List Apps to Keep You on Track in 2021

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20 Best To-Do List Apps to Keep You on Track in 2021

From notepads to digital to-do list apps, the world has changed drastically. Fully-enabled, powerful to-do list apps not only offer quality assistance for task management but improve your productivity too.

There’re lots of to-do list apps available. Some of these apps are free, some are fee-based, but the primary objective of all of them is to offer classic task scheduling assistance to help you manage and finish the tasks with ease and on time.

Yes, many apps offer many of the same features but are these features useful for you? Do all these apps offer the level of assistance you need to keep your life on track?

Before getting you the list of the best to-do list apps, let’s get to know how to choose the best one for yourself:

Statistics suggest that there are 17 million to-do list software applications and websites available but not all of them will be useful for you.[1]

So, where do you begin to choose the best to do list app for your needs?

First, define your method of task management:

  • How do you assign your tasks to the group?
  • What is your task completion and notification process?
  • Do you allow others to add additional details or like to keep the task details short?
  • How do you keep a record of your tasks?

Answer these questions first in order to determine the best task management method for you.

Almost every app offers a simple to-do list feature, like organizing a grocery list.

However, if you want to add subtasks, attachments as well as additional details to existing tasks, which is typical for teams working collaboratively on a project, you need a more powerful project management platform.

Below is the list of some of the best to-do list apps to let you organize tasks with ease and improve productivity.

From simple task scheduling to detailed task management, all these apps offer everything you need for better tasks management.

1. Todoist

    Todoist has been on the market for a long time now. However, its features aren’t out-of-date in any way. It offers various features to organize or add color-coded labeling to your task.

    The app is also beautifully designed. It allows you to create sub-tasks, projects, sub-projects and dependencies. You can even add deadlines to a particular project and label your lists with different colors. It will keep you on track if you’ve been on a goal setting mission.

    Moreover, Todoist has integrations with other services such as Sunrise Calendar, IFTTT, and Google Drive.

    Cost – Free | $3 per month or $29 per year

    Available on Web | Android | iOS | Windows | Chrome

    2. Any.do

      This is one of the most beautiful and well-designed apps on the list, Any.do offers a drag-and-drop interface with the ability to swipe tasks to mark them complete.

      But some of the key differentiators, like getting push notification in the morning about all the schedulings of the day, make it one of the preferred choices.

      Other features like deleting the task just by shaking your phone and adding tasks through voice command provide any.do a nice modern look and feel.

      Apart from its attractive and intuitive user interface, its integration with Alexa and Slack allow you to collaborate with ease.

      Cross-platform availability and superb scheduling assistant make this a perfect choice for effective task management.

      Cost – Free | Premium from $2.09/month

      Available on Web | Android | iOS | Chrome

      3. Microsoft To Do

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        Previously, Microsoft had bought the popular to-do list app Wunderlist and it was concluded that the Redmond-based company will be focusing on it wholeheartedly. However, Microsoft has come up with a brand new to-do list app, Microsoft To Do, and the future of Wunderlist is uncertain

        Microsoft To Do, as mentioned earlier, is a brand new task scheduling app, which offers almost all the features of an ideal to-do list app. Its intuitive UI and themed structure provide smooth and efficient task scheduling.

        As offered by Microsoft, the app is fully compatible with Windows 10 and offers a UWP supported app in the Windows store.

        Cost – Free

        Available on Web | Android | iOS | Windows

        4. Habitica

          Habitica is an habit-building app, which is available on major platforms like Android and iOS. It beautifully gamifies your life by turning tasks and to-do lists into a role-playing game.

          You can buy different weapons and level yourself up by crossing tasks off your list. However, your character loses powers and health if you ignore tasks or fail to complete them in the decided timeframe. That’s not all. The app provides an extremely useful feature for sharing your tasks with your friends and brings competitiveness into the whole task completion process.

          Cost – Free

          Available on Web | Android | iOS | Chrome

          5. Google Keep

            Google, for a long time, has been struggling to produce a better productive app. With Google Keep, it has successfully delivered a competitive app to the market. Google Keep is a simple note-taking and to-do list app. It offers simple and intuitive functionality with colored labeling and team sharing.

            Moreover, as a Google product, Google Keep is fully integrated with other Google offerings such as Google Docs and Gmail, which makes it extremely helpful.

            You can share your Google Keep notes with team members to work in collaboration on small projects. Google Keep will automatically display working notes or lists for a particular task until you archive it or are done working with it, which makes arranging all your lists extremely easy.

            Cost – Free

            Available on Web | Android | iOS | Chrome

            6. Google Tasks

              Google Tasks is a newly released task scheduling app from Google, which is fully integrated with Gmail, Google Calendar and other productive apps offered by Google.

              A simple and intuitive app with Google’s material design, Google Tasks let you add tasks in Gmail without opening a new window on your desktop. This proves extremely helpful when you need to add an email as a task and be reminded about it later.

              Google Tasks, which is also available for free on Android and iOS e, allows you to check your schedule on your mobile devices and stay updated at every step.

              Cost – Free

              Available on Android | iOS

              7. GTasks

                GTasks is one of the most popular and highly rated to-do list apps on Google Play. While the app is available to download for free, users are able to make various in-app purchases.

                The free version offers some shiny features such as Google Tasks sync, widgets, and voice-enabled task scheduling. The pro version, on the other hand, offers additional security with a pattern lock, task scheduling with Google Now, and many others.

                GTasks is best for people who are looking for a simple but effective to-do list app.

                Cost – Free (in-app purchases)

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                Available on Android | iOS

                8. Memorigi

                  Memorigi, a brand new to-do list app not only presents a nice and intuitive material design UI. It also offers some extremely useful features like cloud sync, reminders, and weather integration, which provides you with real-time weather information.

                  Although it may take time to familiarize yourself with the app’s unique horizontal structure, the Facebook Messenger-like floating chat heads for each to-do list improves the flexibility of adding tasks.

                  Memorigi’s free version should be enough for most users as it offers almost all the features necessary for basic task scheduling. However, you can opt for the premium plan which starts from $1.99 per month.

                  Cost – Free | Starts from $1.99 per month

                  Available on Android

                  9. OmniFocus 3

                    OmniFocus 2, for iOS users, is the best to-do list app and worth the price tag as it comprehensively organizes all your tasks.

                    Color-coded labels make it easy for you to add and identify the task and get it into your inbox. The ability to add tasks in different folders or lists makes managing your tasks even more efficient in OmniFocus 2.

                    The complexity of this app’s interface may be challenging to some users. But it’s this app the perfect choice for all you power users out there.

                    Cost – Basic – $39.99 | Pro – $79.99

                    Available on iOS

                    10. Things 3

                      Things 3 is another basic to-do list app which aims at solving all your task scheduling worries. It is one of the most simple and attractive apps on the list.

                      It is a decent option for iOS users when it comes to task scheduling as it offers Google Chrome extension and keeps you updated in the browser while working.

                      However, according to The Verge review, this simplicity can be a big turn off for many. According to reviewers, Things 3 also lacks intuitiveness and is not worth its price tag.

                      Cost – $9.99

                      Available on iOS | Chrome

                      11. ClickUp – Manage Teams & Tasks

                        ClickUp is a task and project management app that offers plenty of practical features including goal setting templates, checklists, documents and storage space.

                        One thing that’s worth highlighting is that it adapts Scrum Sprint to help boost personal and team productivity. You can set a unique point value to each task to measure points in each sprint. You can also easily manage Sprints to measure how well you scoped out work and automatically move tasks to the next Sprint.

                        The downside of the app is, however, its many features, which could be a bit complicated for some users and would take some work to on board a team.

                        You can download its free version to enjoy its basic features with 100MB storage, or pay $9 per month for unlimited storage and custom features.

                        Available on Web | Android | iOS

                        12. TickTick

                          TickTick allows you to add tasks, subtasks, custom reminders, deadlines, as well as recurring tasks for a day, a week, or a month.

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                          In order to provide you more ease in task scheduling, TickTick, in its pro version, offers a nice calendar view, where you can add or edit tasks on a weekly or daily basis. It also has experimental features, which you can turn on if you want to try out beta capabilities.

                          Along with iOS and Android apps, TickTick does offer Windows as well as Mac apps for better assistance in task management.

                          Cost – $2.79 per month

                          Available on Web | Android | iOS | Chrome

                          13. Ayoa

                            Ayoa, another team and task management app, provides world-class assistance in coordinating all your projects. Ayoa, a versatile task management app, also offers the best visual coordination with color-based linked circles.

                            Cost – Free

                            Available on Web | Android | iOS | Windows

                            14. Remember The Milk

                              One of the oldest to-do list apps, Remember The Milk, is a simple tool to add, organize and finish the tasks in the easiest way possible.

                              Remember The Milk’s smart listings help you to identify all the tasks that have due dates for the week. Along with automated task prioritization, simple, intuitive and easy UI is one of the best features of the app.

                              Integration with Google Calendar, Outlook, and Gmail allows you to see and update all your tasks in the app and offers omnichannel assistance.

                              Cost – Free | $39.99 per year

                              Available on WebAndroid | iOS | Chrome

                              15. TeuxDeux

                                Almost all to-do apps let you schedule your tasks for the day. But how about organizing all the tasks for a week? That’s where TeuxDeux differs from others. This useful app lets you schedule and organizes all your tasks for the whole week.

                                Just add the tasks below the day column and you are done. Want to move a task from one column to another? No worries. Its drag-and-drop interface lets you rearrange the task and add it to different day’s column. Additionally, TeuxDeux lets you add repeating tasks for a day.

                                Cost – $3 per month

                                Available on WebiOS

                                16. Focuster

                                  Focuster is an automated task scheduling application, which makes it the first of its kind.

                                  With Focuster, you just need to add all your tasks in the left sidebar and the tool automatically will arrange them according to their priority. After adding all the tasks, just press the Now button and the tool will show the tasks you should be focusing on for the day.

                                  Apart from offering automated task listing, Focuster comes with numerous integrations, which makes it one of the most powerful to-do list apps.

                                  Cost – Starts from $9.99/month

                                  Available on Web | Chrome

                                  17. Momentum

                                    Momentum is a browser-based start page and to-do list app, which is available as an extension on popular web browsers such as Google Chrome and Mozilla Firefox.

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                                    It offers a new wallpaper every day when you open a browser with amazing features such as to-do listing, Bing and Google search, weather reports, time and unique inspirational quote.

                                    Momentum offers to-do listing and syncing between devices in its free plan, although most of its useful features are available in its premium version. These features include autofocus, notes, work hours, reminders, and many more.

                                    Momentum is best for users who spend most of their time browsing the internet and need assistance on quickly adding tasks and taking notes.

                                    Cost – Free | $2.50 per month

                                    Available on Chrome | Firefox

                                    18. Asana

                                      Asana is a business-oriented to-do list app. It is best suited for larger teams who collaborate often.

                                      It offers some of the best features available, such as task categories, tagging options, and deep sorting, in addition to numerous ways to add extra information to a task.

                                      One of the features I like most about this app is that it offers a separate thread for each task, which solves all of your communication worries. You can share or discuss a task with only those involved, without disturbing others.

                                      Asana does offer a decent number of features in its free plan but the pro version is way more useful and best fit for a large-sized team.

                                      Cost – Free | $9.99 per user per month

                                      Available on Web | Android | iOS

                                      19. Basecamp

                                        Basecamp is one of the most popular applications for task management. In its fully-enabled project management tool, Basecamp offers business-oriented features such as milestone management, file sharing, time tracking, and forum-like messaging.

                                        Basecamp’s to-do list feature works much like Asana, which offers separate threads for each task. You can assign the task to team members with due dates and add details for the task in the form of comments.

                                        Even though Basecamp is a fully premium app, you can use its 30-day free trial by signing up through with your email address.

                                        Cost – Starts from $99/ month

                                        Available on Web | Android | iOS

                                        20. Trello

                                          Trello, a popular to-do list app and task management tool, offers features like drag-and-drop functionality and color-coded labeling. It also lets you organize your tasks in the most efficient way possible.

                                          It follows its own “boards” and “cards” structure, which allows you to segregate all your projects (boards) and then add tasks and subtasks (cards) into it. In cards, it offers the ability to add notes, checklists as well as deadlines.

                                          A nice and shiny calendar view of the app shows you all your tasks for the day, which is just amazing. Trello’s integration with popular applications such as Dropbox, Box, and Google Drive makes it the first choice for large businesses.

                                          Cost – Free | Business class $9.99 per user per month | Enterprise $20.83 per user per year

                                          Available on Web | Android | iOS | Windows

                                          The Bottom Line

                                          Using a to-do list app is one of the easiest methods of task management. They offer complete control over adding, organizing, and finishing tasks in a jiffy.

                                          Additionally, to-do list apps ensure that task recording is being done properly and they monitor the progress of the project as well as your team. However, you need to do your research to find the best to-do list app or task management platform for you depending upon your requirements.

                                          Choose the best to-do list app for you from the list to make task management easy and simple. All these apps also let your teamwork with tightly aligned coordination, which helps improve productivity.

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                                          More Productivity Apps for Better Time Management

                                          Featured photo credit: Unsplash via unsplash.com

                                          Reference

                                          More by this author

                                          Rohit Prasanna

                                          A Digital Marketing leader who has a deep understanding of startups and entrepreneurship

                                          20 Best To-Do List Apps to Keep You on Track in 2021

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                                          Last Updated on August 11, 2021

                                          18 Best Time Management Apps and Tools (2021 Updated)

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                                          18 Best Time Management Apps and Tools (2021 Updated)

                                          No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

                                          If you’re not taking advantage of some of the hundreds of time management apps and tools out there (such as an effective planner like this), you’re definitely missing a trick.

                                          But with so many apps to choose from, how do you know which ones to use?

                                          Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

                                          Let’s dive straight into the list.

                                          1. Rescue Time – Use Your Time Wisely

                                            If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                                            RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                                            Available on iOS, Android, and Desktop

                                            Pro tip: If you tend to procrastinate as well, you may want to sign up for this free Fast Track Class – No More Procrastination and learn how to end this bad habit once and for all!

                                            2. Remember The Milk – Keep on Top of All Your Tasks

                                              If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                                              This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                                              Available on iOS, Android, and Desktop

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                                              3. Focus Keeper – Boost Motivation to Complete Tasks

                                                This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                                                Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                                                Available on iOS, Android, and Desktop

                                                Pro tip: Staying focused all the time isn’t easy, especially when distractions are everywhere these days! Grab the Full Life Planner and learn how to sharpen your focus!

                                                4. Toggl – Keep Track of Time Spent on Projects and Tasks

                                                  Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                                                  Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                                                  Available on iOS, Android, and Desktop

                                                  5. Dropbox – Store and Send Large Files Easily

                                                    There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                                                    Available on iOS, Android, and Desktop

                                                    6. Evernote – Keep All Your Notes in One Place

                                                      Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

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                                                      Available iOS, Android, and Desktop

                                                      7. MindNode — Focus on Tasks at Hand With Mind Mapping

                                                        Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                                                        This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                                                        Available on iOS and Desktop

                                                        8. GoodSync – Back Up and Sync Your Files Effortlessly

                                                          This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                                                          This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                                                          Available on iOS, Android, and Desktop

                                                          9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                                            Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                                            MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                                            Available on iOS, Android, and Desktop

                                                            10. 1Password – Have All Your Passwords Remembered

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                                                              1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                                              Available iOS, Android, and Desktop

                                                              11. Pocket – Keep Your Eye on the Ball

                                                                When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                                                Available on iOS, Android, and Desktop

                                                                12. Focus@Will – Boost Your Attention Span

                                                                  This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                                                  Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                                                  Available on iOS, Android, and Desktop

                                                                  13. Alfred – Interact With Your Computer in a Smart Way

                                                                    This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                                                    Available on desktop (macOS)

                                                                    14. Forest – Boost Your Focus by Growing a Forest

                                                                      Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                                                      The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

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                                                                      Available on iOS, Android, and Desktop (Firefox Add-on)

                                                                      15. Trello – Track Your projects in a highly visual way

                                                                        Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                                                        Available on iOS, Android, and Desktop

                                                                        16. Quire – Unfold Your Ideas

                                                                          Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                                                          Available on iOS, Android, and Desktop

                                                                          17. TimeTree – Have a Shared Calendar With Your Family

                                                                            This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                                            Available on iOS and Android

                                                                            18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                                              Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                                              Available on iOS, Android, and Desktop

                                                                              Final Thoughts

                                                                              The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

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                                                                              So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

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                                                                              Featured photo credit: freestocks via unsplash.com

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