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Published on July 27, 2020

19 Best To-Do List Apps to Keep You on Track in 2020

19 Best To-Do List Apps to Keep You on Track in 2020

From notepads to digital to-do list apps, the world has changed drastically. Fully-enabled, powerful to-do list apps not only offer quality assistance for task management but improve your productivity too.

There’re lots of to-do list apps available. Some of these apps are free, some are fee-based, but the primary objective of all of them is to offer classic task scheduling assistance to help you manage and finish the tasks with ease and on time.

Yes, many apps offer many of the same features but are these features useful for you? Do all these apps offer the level of assistance you need to keep your life on track?

Before getting you the list of the best to-do list apps, let’s get to know how to choose the best one for yourself:

Statistics suggest that there are 17 million to-do list software applications and websites available but not all of them will be useful for you.[1]

So, where do you begin to choose the best to do list app for your needs?

First, define your method of task management:

  • How do you assign your tasks to the group?
  • What is your task completion and notification process?
  • Do you allow others to add additional details or like to keep the task details short?
  • How do you keep a record of your tasks?

Answer these questions first in order to determine the best task management method for you.

Almost every app offers a simple to-do list feature, like organizing a grocery list.

However, if you want to add subtasks, attachments as well as additional details to existing tasks, which is typical for teams working collaboratively on a project, you need a more powerful project management platform.

Below is the list of some of the best to-do list apps to let you organize tasks with ease and improve productivity.

From simple task scheduling to detailed task management, all these apps offer everything you need for better tasks management.

1. Todoist

    Todoist has been on the market for a long time now. However, its features aren’t out-of-date in any way. It offers various features to organize or add color-coded labeling to your task.

    The app is also beautifully designed. It allows you to create sub-tasks, projects, sub-projects and dependencies. You can even add deadlines to a particular project and label your lists with different colors.

    Moreover, Todoist has integrations with other services such as Sunrise Calendar, IFTTT, and Google Drive.

    Cost – Free | $3 per month or $29 per year

    Available on Web | Android | iOS | Windows | Chrome

    2. Any.do

      This is one of the most beautiful and well-designed apps on the list, Any.do offers a drag-and-drop interface with the ability to swipe tasks to mark them complete.

      But some of the key differentiators, like getting push notification in the morning about all the schedulings of the day, make it one of the preferred choices.

      Other features like deleting the task just by shaking your phone and adding tasks through voice command provide any.do a nice modern look and feel.

      Apart from its attractive and intuitive user interface, its integration with Alexa and Slack allow you to collaborate with ease.

      Cross-platform availability and superb scheduling assistant make this a perfect choice for effective task management.

      Cost – Free | Premium from $2.09/month

      Available on Web | Android | iOS | Chrome

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      3. Microsoft To Do

        Previously, Microsoft had bought the popular to-do list app Wunderlist and it was concluded that the Redmond-based company will be focusing on it wholeheartedly. However, Microsoft has come up with a brand new to-do list app, Microsoft To Do, and the future of Wunderlist is uncertain

        Microsoft To Do, as mentioned earlier, is a brand new task scheduling app, which offers almost all the features of an ideal to-do list app. Its intuitive UI and themed structure provide smooth and efficient task scheduling.

        As offered by Microsoft, the app is fully compatible with Windows 10 and offers a UWP supported app in the Windows store.

        Cost – Free

        Available on Web | Android | iOS | Windows

        4. Habitica

          Habitica is an habit-building app, which is available on major platforms like Android and iOS. It beautifully gamifies your life by turning tasks and to-do lists into a role-playing game.

          You can buy different weapons and level yourself up by crossing tasks off your list. However, your character loses powers and health if you ignore tasks or fail to complete them in the decided timeframe. That’s not all. The app provides an extremely useful feature for sharing your tasks with your friends and brings competitiveness into the whole task completion process.

          Cost – Free

          Available on Web | Android | iOS | Chrome

          5. Google Keep

            Google, for a long time, has been struggling to produce a better productive app. With Google Keep, it has successfully delivered a competitive app to the market. Google Keep is a simple note-taking and to-do list app. It offers simple and intuitive functionality with colored labeling and team sharing.

            Moreover, as a Google product, Google Keep is fully integrated with other Google offerings such as Google Docs and Gmail, which makes it extremely helpful.

            You can share your Google Keep notes with team members to work in collaboration on small projects. Google Keep will automatically display working notes or lists for a particular task until you archive it or are done working with it, which makes arranging all your lists extremely easy.

            Cost – Free

            Available on Web | Android | iOS | Chrome

            6. Google Tasks

              Google Tasks is a newly released task scheduling app from Google, which is fully integrated with Gmail, Google Calendar and other productive apps offered by Google.

              A simple and intuitive app with Google’s material design, Google Tasks let you add tasks in Gmail without opening a new window on your desktop. This proves extremely helpful when you need to add an email as a task and be reminded about it later.

              Google Tasks, which is also available for free on Android and iOS e, allows you to check your schedule on your mobile devices and stay updated at every step.

              Cost – Free

              Available on Android | iOS

              7. GTasks

                GTasks is one of the most popular and highly rated to-do list apps on Google Play. While the app is available to download for free, users are able to make various in-app purchases.

                The free version offers some shiny features such as Google Tasks sync, widgets, and voice-enabled task scheduling. The pro version, on the other hand, offers additional security with a pattern lock, task scheduling with Google Now, and many others.

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                GTasks is best for people who are looking for a simple but effective to-do list app.

                Cost – Free (in-app purchases)

                Available on Android | iOS

                8. Memorigi

                  Memorigi, a brand new to-do list app not only presents a nice and intuitive material design UI. It also offers some extremely useful features like cloud sync, reminders, and weather integration, which provides you with real-time weather information.

                  Although it may take time to familiarize yourself with the app’s unique horizontal structure, the Facebook Messenger-like floating chat heads for each to-do list improves the flexibility of adding tasks.

                  Memorigi’s free version should be enough for most users as it offers almost all the features necessary for basic task scheduling. However, you can opt for the premium plan which starts from $1.99 per month.

                  Cost – Free | Starts from $1.99 per month

                  Available on Android

                  9. OmniFocus 3

                    OmniFocus 2, for iOS users, is the best to-do list app and worth the price tag as it comprehensively organizes all your tasks.

                    Color-coded labels make it easy for you to add and identify the task and get it into your inbox. The ability to add tasks in different folders or lists makes managing your tasks even more efficient in OmniFocus 2.

                    The complexity of this app’s interface may be challenging to some users. But it’s this app the perfect choice for all you power users out there.

                    Cost – Basic – $39.99 | Pro – $79.99

                    Available on iOS

                    10. Things 3

                      Things 3 is another basic to-do list app which aims at solving all your task scheduling worries. It is one of the most simple and attractive apps on the list.

                      It is a decent option for iOS users when it comes to task scheduling as it offers Google Chrome extension and keeps you updated in the browser while working.

                      However, according to The Verge review, this simplicity can be a big turn off for many. According to reviewers, Things 3 also lacks intuitiveness and is not worth its price tag.

                      Cost – $9.99

                      Available on iOS | Chrome

                      11. TickTick

                        TickTick allows you to add tasks, subtasks, custom reminders, deadlines, as well as recurring tasks for a day, a week, or a month.

                        In order to provide you more ease in task scheduling, TickTick, in its pro version, offers a nice calendar view, where you can add or edit tasks on a weekly or daily basis. It also has experimental features, which you can turn on if you want to try out beta capabilities.

                        Along with iOS and Android apps, TickTick does offer Windows as well as Mac apps for better assistance in task management.

                        Cost – $2.79 per month

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                        Available on Web | Android | iOS | Chrome

                        12. Ayoa

                          Ayoa, another team and task management app, provides world-class assistance in coordinating all your projects. Ayoa, a versatile task management app, also offers the best visual coordination with color-based linked circles.

                          Cost – Free

                          Available on Web | Android | iOS | Windows

                          13. Remember The Milk

                            One of the oldest to-do list apps, Remember The Milk, is a simple tool to add, organize and finish the tasks in the easiest way possible.

                            Remember The Milk’s smart listings help you to identify all the tasks that have due dates for the week. Along with automated task prioritization, simple, intuitive and easy UI is one of the best features of the app.

                            Integration with Google Calendar, Outlook, and Gmail allows you to see and update all your tasks in the app and offers omnichannel assistance.

                            Cost – Free | $39.99 per year

                            Available on WebAndroid | iOS | Chrome

                            14. TeuxDeux

                              Almost all to-do apps let you schedule your tasks for the day. But how about organizing all the tasks for a week? That’s where TeuxDeux differs from others. This useful app lets you schedule and organizes all your tasks for the whole week.

                              Just add the tasks below the day column and you are done. Want to move a task from one column to another? No worries. Its drag-and-drop interface lets you rearrange the task and add it to different day’s column. Additionally, TeuxDeux lets you add repeating tasks for a day.

                              Cost – $3 per month

                              Available on WebiOS

                              15. Focuster

                                Focuster is an automated task scheduling application, which makes it the first of its kind.

                                With Focuster, you just need to add all your tasks in the left sidebar and the tool automatically will arrange them according to their priority. After adding all the tasks, just press the Now button and the tool will show the tasks you should be focusing on for the day.

                                Apart from offering automated task listing, Focuster comes with numerous integrations, which makes it one of the most powerful to-do list apps.

                                Cost – Starts from $9.99/month

                                Available on Web | Chrome

                                16. Momentum

                                  Momentum is a browser-based start page and to-do list app, which is available as an extension on popular web browsers such as Google Chrome and Mozilla Firefox.

                                  It offers a new wallpaper every day when you open a browser with amazing features such as to-do listing, Bing and Google search, weather reports, time and unique inspirational quote.

                                  Momentum offers to-do listing and syncing between devices in its free plan, although most of its useful features are available in its premium version. These features include autofocus, notes, work hours, reminders, and many more.

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                                  Momentum is best for users who spend most of their time browsing the internet and need assistance on quickly adding tasks and taking notes.

                                  Cost – Free | $2.50 per month

                                  Available on Chrome | Firefox

                                  17. Asana

                                    Asana is a business-oriented to-do list app. It is best suited for larger teams who collaborate often.

                                    It offers some of the best features available, such as task categories, tagging options, and deep sorting, in addition to numerous ways to add extra information to a task.

                                    One of the features I like most about this app is that it offers a separate thread for each task, which solves all of your communication worries. You can share or discuss a task with only those involved, without disturbing others.

                                    Asana does offer a decent number of features in its free plan but the pro version is way more useful and best fit for a large-sized team.

                                    Cost – Free | $9.99 per user per month

                                    Available on Web | Android | iOS

                                    18. Basecamp

                                      Basecamp is one of the most popular applications for task management. In its fully-enabled project management tool, Basecamp offers business-oriented features such as milestone management, file sharing, time tracking, and forum-like messaging.

                                      Basecamp’s to-do list feature works much like Asana, which offers separate threads for each task. You can assign the task to team members with due dates and add details for the task in the form of comments.

                                      Even though Basecamp is a fully premium app, you can use its 30-day free trial by signing up through with your email address.

                                      Cost – Starts from $99/ month

                                      Available on Web | Android | iOS

                                      19. Trello

                                        Trello, a popular to-do list app and task management tool, offers features like drag-and-drop functionality and color-coded labeling. It also lets you organize your tasks in the most efficient way possible.

                                        It follows its own “boards” and “cards” structure, which allows you to segregate all your projects (boards) and then add tasks and subtasks (cards) into it. In cards, it offers the ability to add notes, checklists as well as deadlines.

                                        A nice and shiny calendar view of the app shows you all your tasks for the day, which is just amazing. Trello’s integration with popular applications such as Dropbox, Box, and Google Drive makes it the first choice for large businesses.

                                        Cost – Free | Business class $9.99 per user per month | Enterprise $20.83 per user per year

                                        Available on Web | Android | iOS | Windows

                                        The Bottom Line

                                        Using a to-do list app is one of the easiest methods of task management. They offer complete control over adding, organizing, and finishing tasks in a jiffy.

                                        Additionally, to-do list apps ensure that task recording is being done properly and they monitor the progress of the project as well as your team. However, you need to do your research to find the best to-do list app or task management platform for you depending upon your requirements.

                                        Choose the best to-do list app for you from the list to make task management easy and simple. All these apps also let your teamwork with tightly aligned coordination, which helps improve productivity.

                                        More Productivity Apps for Better Time Management

                                        Featured photo credit: Unsplash via unsplash.com

                                        Reference

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                                        Rohit Prasanna

                                        A Digital Marketing leader who has a deep understanding of startups and entrepreneurship

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                                        Last Updated on September 28, 2020

                                        How to Create an Action Plan and Achieve Your Personal Goals

                                        How to Create an Action Plan and Achieve Your Personal Goals

                                        There’s no denying that goals are necessary. After all, they give life meaning and purpose. However, goals don’t simply achieve themselves—you need to write an action plan to help you reach your goals.

                                        With an action plan, you’ll have a clear idea of how to get where you want to go, what it will take to get there, and how you’ll find the motivation to keep driving forward. Without creating a plan, things have a way of not working out as you waver and get distracted.

                                        With that in mind, here’s how you can set goals and action plans that will help you achieve any personal goal you’ve set.

                                        1. Determine Your “Why”

                                        Here’s a quick experiment for you to try right now: Reflect on the goals you’ve set before. Now, think about the goals you reached and those you didn’t. Hopefully, you’ll notice a common theme here.

                                        The goals you were successful in achieving had a purpose. Those goals you failed to accomplish did not. In other words, you knew why you put these goals in place, which motivated you to follow through.

                                        Simon Sinek, author of Find Your Why: A Practical Guide for Finding Purpose for You and Your Team, explains:

                                        “Once you understand your WHY, you’ll be able to clearly articulate what makes you feel fulfilled and to better understand what drives your behavior when you’re at your natural best. When you can do that, you’ll have a point of reference for everything you do going forward.”

                                        That, in turn, enables better decision-making and clearer choices.

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                                        I’ll share with you a recent example of this in my life. Earlier this year, I decided to make my health a bigger priority, specifically losing weight. I set this goal because it gave me more energy at work, improved my sleep, and helped me be a better father—I really didn’t care for all that wheezing every time I played with my kids.

                                        Those factors all gave me a long-term purpose, not a superficial short-term goal like wanting to look good for an event.

                                        Before you start creating an action plan, think about why you’re setting a new goal. Doing so will guide you forward on this journey and give you a North Star to point to when things get hard (and they inevitably will).

                                        2. Write Down Your Goal

                                        If you really want to know how to create an action plan for goals, it’s time to get your goals out of your head and onto a piece of paper. While you can also do this electronically through an app, research has found that you’re 42% more likely to achieve your goal if it’s written down[1].

                                        This is especially true for business owners. If they don’t schedule their time, it’ll be scheduled for them.[2]

                                        When you physically write down a goal, you’re accessing the left side of the brain, which is the literal, logical side. As a result, this communicates to your brain that this is something you seriously want to do.

                                        3. Set a SMART Goal

                                        A SMART goal pulls on a popular system in business management[3]. That’s because it ensures the goal you’ve set is both realistic and achievable. It can also be used as a reference to guide you through your action plan.

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                                        Use SMART goals to create a goal action plan.

                                           

                                          By establishing a SMART goal, you can begin to brainstorm the steps, tasks, and tools you’ll need to make your actions effective.

                                          • Specific: You need to have specific ideas about what you want to accomplish. To get started, answer the “W” questions: who, what, where, when, and why.
                                          • Measurable: To make sure you’re meeting the goal, establish tangible metrics to measure your progress. Identify how you’ll collect the data.
                                          • Attainable: Think about the tools or skills needed to reach your goal. If you don’t possess them, figure out how you can attain them.
                                          • Relevant: Why does the goal matter to you? Does it align with other goals? These types of questions can help you determine the goal’s true objective — and whether it’s worth pursuing.
                                          • Time-bound: Whether it’s a daily, weekly, or monthly target, deadlines can motivate us to take action sooner than later.

                                          Learn more about setting a SMRT goal here: How to Set SMART Goal to Make Lasting Changes in Life

                                          4. Take One Step at a Time

                                          Have you ever taken a road trip? You most likely had to use a map to navigate from Point A to Point B. The same idea can be applied to an action plan.

                                          Like a map, your action plan needs to include step-by-step instructions on how you’ll reach your goal. In other words, these are mini goals that help you get where you need to go.

                                          For example, if you wanted to lose weight, you’d consider smaller factors like calories consumed and burned, minutes exercised, number of steps walked, and quality of sleep. Each plays a role in weight loss.

                                          This may seem like a lot of work upfront, but it makes your action plan seem less overwhelming and more manageable. Most importantly, it helps you determine the specific actions you need to take at each stage.

                                          5. Order Your Tasks by Priority

                                          With your action steps figured out, you’ll next want to review your list and place your tasks in the order that makes the most sense. This way, you’re kicking things off with the most important step to make the biggest impact, which will ultimately save time.

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                                          For example, if you have a sedentary job and want to lose weight, the first step should be becoming even a little more active. From there, you can add more time to your workout plan.

                                          The next step could be changing your diet, like having a salad before dinner to avoid overeating, or replacing soda with sparkling water.

                                          Learn these tips to prioritize better: How to Prioritize Right in 10 Minutes and Work 10X Faster

                                          6. Schedule Your Tasks

                                          Setting a deadline for your goal is a must; it prevents you from delaying the start of your action plan. The key, however, is to be realistic. It’s highly unlikely, for example, that you’ll lose 20 pounds within two weeks. It’s even less likely that you’ll keep it off.

                                          What’s more, you should also assign tasks a start and end date for each action step you’ve created, as well as a timeline for when you’ll complete specific tasks. Adding them to your schedule ensures that you stay focused on these tasks when they need to happen, not letting anything else distract you.

                                          For example, if you schedule gym time, you won’t plan anything else during that time frame.

                                          Beware the temptation to double-book yourself—some activities truly can be combined, like a run while talking to a friend, but some can’t. Don’t trick yourself into thinking you can both write and catch up on Netflix simultaneously.

                                          While you can use a paper calendar or planner, an online calendar may be a better option. You can use it to set deadlines or reminders for when each step needs to be taken, and it can be shared with other people who need to be in the know (like your running buddy or your mentor).

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                                          7. Stay on Track With Healthy Habits

                                          Without healthy habits, it’s going to be even more challenging to reach your goal. You could hit the gym five days a week, but if you’re grabbing burgers for lunch every day, you’re undoing all your hard work.

                                          Let’s say your goal is more career-oriented, like becoming a better public speaker. If you practice your speeches at Toastmasters meetings but avoid situations where you’ll need to be unrehearsed—like networking gatherings or community meetings—you’re not helping yourself.

                                          You have to think about what will help transform you into the person you want to be, not just what’s easiest or most comfortable.

                                          8. Check off Items as You Go

                                          You may think you’ve spent a lot of time creating lists. Not only do they help make your goals a reality, but lists also keep your action plan organized, create urgency, and help track your progress. Because lists provide structure, they reduce anxiety.

                                          There’s something else special about lists of tasks completed. When you cross off a task in your action plan, your brain releases dopamine[4]. This reward makes you feel good, and you’ll want to repeat this feeling.

                                          If you crossed out on your calendar the days you went to the gym, you’d want to keep experiencing the satisfaction of each bold “X.” That means more motivation to go the gym consistently.

                                          9. Review and Reset as Necessary

                                          Achieving any personal goal is a process. Although it would be great if you could reach a goal overnight, it takes time. Along the way, you may experience setbacks. Instead of getting frustrated and giving up, schedule frequent reviews—daily, weekly, or monthly—to see how you’re progressing.

                                          If you aren’t where you’d hoped to be, you may need to alter your action plan. Rework it so you’re able to reach the goal you’ve set.

                                          The Bottom Line

                                          When you want to learn how to set goals and action plans—whether you want to lose weight, learn a new skill, or make more money—you need to create a realistic plan to get you there. It will guide you in establishing realistic steps and time frames to achieve your goal. Best of all, it will keep you on track when you stumble, and we all do.

                                          More on Goal Action Plans

                                          Featured photo credit: Estée Janssens via unsplash.com

                                          Reference

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