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7 Best To-Do List Apps in 2023 (To Help You Stay Organized)

Written by Leon Ho
Founder & CEO of Lifehack
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Life’s messy. You’re swamped with tasks at work, buried under chores at home, and you can’t seem to catch a break. You’ve scribbled down to-dos, but that scrap of paper only adds to the chaos. It’s like you’re in a whirlpool of obligations, and despite your best efforts, you’re not getting any closer to dry land….

Here’s the lifeline: to-do list apps designed to pull you out of the muck.

These aren’t just digital sticky notes; they’re smart tools that can organize your tasks, remind you of deadlines, and even nudge you in the right direction when you’re stuck in a rut.

In this article, we’re diving into some of the best to-do list apps out there. They’ll not only help you list your tasks but also give you the framework to actually get them done.

Best To-Do List Apps for Effective Tasks Management

1. The Time Flow System App

If you’re tired of running in circles with your tasks, meet the Time Flow System app, now with an AI copilot to make your life even easier.

Developed by our LifeHack team, the app runs on three pillars based on the Time Flow System:

  • North Stars are your big life goals, and if you’re stuck, the AI copilot helps you set them.
  • Initiatives are your action plans, aligned to help you reach those North Stars. The AI chimes in here too, suggesting tasks that actually matter.
  • Focus Blocks are chunks of time for executing those tasks for maximum impact.

7 Best To-Do List Apps in 2023 (To Help You Stay Organized)

    This isn’t about just being busy; it’s about being efficiently busy. You’re on a straight path toward your North Stars, not a merry-go-round of pointless tasks. The AI copilot ensures you’re always making strides in the right direction.


    To utilize the app fully, start with your AI-assisted North Stars and align your Initiatives with your North Stars. Carve out your Focus Blocks that work for your schedule. More Focus Blocks equal faster progress toward your North Stars.

    Give Time Flow System App a go if you want to get organized easily. It’s like a personal coach and a data analyst in your pocket.

    2. monday.com

    When you dive into monday.com, you’re entering what feels like a virtual project room. Tasks aren’t merely listed; they’re visualized. Drag and drop them into different categories, assign them to team members, and set deadlines.

    The magic here is in the visuals—columns, boards, and colors quickly tell you what’s urgent, who’s responsible, and what’s next on the agenda.

    Collaboration is the star feature; multiple people can interact with the same board, making it ideal for team-based projects.

    To make the most of it, break down your larger projects into smaller tasks and delegate. Automate reminders and status updates to keep everything sailing smoothly.

    3. Wrike

    Wrike allows you to see your workload from a bird’s-eye view and then zoom into individual tasks with just a few clicks.

    This multi-angle perspective lets you sort tasks by priority, deadline, or even project phase, which makes it significantly easier to decide what to work on next.


    What stands out in Wrike is the time-tracking feature; it helps you gauge how much time you’re really spending on tasks so you can adjust your pace.

    To get the best out of Wrike, employ its filtering options to zero in on immediate priorities and use the time tracking as a reality check for your productivity goals.

    4. Miro

    If you’re at the planning or brainstorming stage, Miro serves as a powerful digital whiteboard.

    Its flexibility enables you to jot down tasks, scribble ideas, and rearrange them as you see fit. It’s a sandbox for your tasks before they become part of a structured to-do list.

    The infinite canvas feature lets you zoom in and out, giving you as much room as you need for your thoughts.

    To use Miro effectively, start your projects with a brainstorming session here and then translate those jumbled ideas into actionable steps.


    5. Todoist

    Simplicity is the name of the game for Todoist. The platform excels in getting rid of all distractions, allowing you to focus solely on what needs to be done.

    Tasks can be added quickly, and deadlines are easy to set, thanks to its natural language input.

    For instance, you can just type, “Buy milk tomorrow at 5 pm,” and it will set that up for you. It’s the perfect tool for those who want to quickly jot down tasks before they slip through the cracks of memory.

    6. TickTick

    TickTick operates on a model that understands you’re a multifaceted person.

    You can create lists based on different roles and contexts in your life, like “Home,” “Work,” and even “Errands.” It’s as if TickTick knows that your life isn’t compartmentalized into just ‘work tasks’ and ‘home tasks.’

    The built-in Pomodoro timer encourages you to work in bursts of focused time, with short breaks in between to recharge.

    To optimize TickTick, segregate your tasks into appropriate folders and utilize the Pomodoro timer to give each task the focused time it deserves.

    7. Microsoft To Do

    Microsoft To Do is as straightforward as it gets. Its strength lies in its seamless integration with other Microsoft products like Outlook.

    Create your lists, populate them with tasks, and then enjoy the satisfaction of checking them off one by one.

    One unique feature is its daily planner, which prompts you each morning to review your tasks and map out your day.


    Make it a ritual; this moment of reflection can set a positive tone for the hours ahead.

    Final Thoughts

    Managing your tasks isn’t just about crossing items off a list; it’s about making room for what really matters in your life.

    Whether it’s meeting a work deadline or spending quality time with family, what you do with your tasks today sets the stage for your tomorrow.

    With a jungle of tasks vying for your attention, a tool that helps you prioritize, organize, and execute is essential.

    Don’t just skim through the list and forget it. Dive in. Pick an app and make it a part of your daily fabric.

    Test it out, kick the tires, see how it feels. You might just find the ally you’ve been seeking in your ongoing battle against chaos.

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