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Last Updated on March 30, 2020

24 Best To-Do List Apps to Keep You on Track in 2020

24 Best To-Do List Apps to Keep You on Track in 2020

From notepads to digital to-do list apps, the world has changed drastically. Fully-enabled, powerful to-do list apps not only offer quality assistance for task management but improve your productivity too.

There’re lots of to-do list apps available. Some of these apps are free, some are fee-based, but the primary objective of all of them is to offer classic task scheduling assistance to help you manage and finish the tasks with ease and on time.

Yes, many apps offer many of the same features but are these features useful for you? Do all these apps offer the level of assistance you need to keep your life on track?

Before getting you the list of the best to-do list apps, let’s get to know how to choose the best one for yourself:

Statistics suggest that there are 17 million to-do list software applications and websites available but not all of them will be useful for you.[1]

So, where do you begin to choose the best to do list app for your needs?

First, define your method of task management:

  • How do you assign your tasks to the group?
  • What is your task completion and notification process?
  • Do you allow others to add additional details or like to keep the task details short?
  • How do you keep a record of your tasks?

Answer these questions first in order to determine the best task management method for you.

Almost every app offers a simple to-do list feature, like organizing a grocery list.

However, if you want to add subtasks, attachments as well as additional details to existing tasks, which is typical for teams working collaboratively on a project, you need a more powerful project management platform.

Below is the list of some of the best to-do list apps to let you organize tasks with ease and improve productivity.

From simple task scheduling to detailed task management, all these apps offer everything you need for better tasks management.

1. Agile CRM

    Agile CRM is a customer relationship management software solution which allows the sales and marketing team to connect with customers at every step of the buyer journey. Agile CRM comes with built-in scheduling features such as an online calendar, to-do list, and real-time notifications.

    Your online calendar link facilitates appointment scheduling by displaying available time slots. Customers and prospects can schedule time with you at their own convenience. You can add tasks in the to-do list feature of Agile CRM to stay updated with your schedule.

    Android and iOS apps for Agile CRM let you work in a highly efficient ecosystem, which allows you to stay updated at every step.

    Although Agile CRM is free to use up to 10 users, for detailed assistance and exciting features you can subscribe to premium plans which starts from just $8.99 per month.

    Cost – Free | Premium – From $8.99 per user per month

    Available on Web | Android | iOS

    2. Any.do

      This is one of the most beautiful and well-designed apps on the list, Any.do offers a drag-and-drop interface with the ability to swipe tasks to mark them complete.

      But some of the key differentiators, like getting push notification in the morning about all the schedulings of the day, make it one of the preferred choices.

      Other features like deleting the task just by shaking your phone and adding tasks through voice command provide any.do a nice modern look and feel.

      Apart from its attractive and intuitive user interface, its integration with Alexa and Slack allow you to collaborate with ease.

      Cross-platform availability and superb scheduling assistant make this a perfect choice for effective task management.

      Cost – Free | Premium from $2.09/month

      Available on Web | Android | iOS | Chrome

      3. Asana

        After Agile CRM, Asana is another business-oriented to-do list app. It is best suited for larger teams who collaborate often.

        It offers some of the best features available, such as task categories, tagging options, and deep sorting, in addition to numerous ways to add extra information to a task.

        One of the features I like most about this app is that it offers a separate thread for each task, which solves all of your communication worries. You can share or discuss a task with only those involved, without disturbing others.

        Asana does offer a decent number of features in its free plan but the pro version is way more useful and best fit for a large-sized team.

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        Cost – Free | $9.99 per user per month

        Available on Web | Android | iOS

        4. Basecamp

          Basecamp is one of the most popular applications for task management. In its fully-enabled project management tool, Basecamp offers business-oriented features such as milestone management, file sharing, time tracking, and forum-like messaging.

          Basecamp’s to-do list feature works much like Asana, which offers separate threads for each task. You can assign the task to team members with due dates and add details for the task in the form of comments.

          Even though Basecamp is a fully premium app, you can use its 30-day free trial by signing up through with your email address.

          Cost – Starts from $99/ month

          Available on Web | Android | iOS

          5. Carrot To-Do

            The exclusive feature of Carrot is to gamify the whole process of task listing and management.

            You finish a task in Carrot and it rewards you with “fortune cookies”. On the other hand, you ignore the task and Carrot takes away all the rewards you have earned and may also give you negative points. This feature makes Carrot an interesting and fun to-do list app.

            Carrot’s interface is simple and easy on the task management front. There is no option to add subtasks and other information. It is just a digital pad and paper.

            However, once you cross level 18, you are allowed to add due dates as well as reminders for your task, which makes Carrot the perfect app for increasing production.

            It is available for $2.99 on the App Store as a one-time fee. But the in-app purchases, for adding themes, icons, sounds, and more are available from $0.99.

            Cost – $2.99

            Available on iOS

            6. DropTask

              DropTask, another team and task management app, provides world-class assistance in coordinating all your projects. DropTask, a versatile task management app, also offers the best visual coordination with color-based linked circles.

              DropTask, even in its free tier, offers many useful features for up to five users. Premium features such as task dependencies and support for unlimited project members and file attachments are added in the paid version, which starts from $5 per month.

              Cost – Free | Starts from $5 per month

              Available on Web | Android | iOS | Windows

              7. Focuster

                Focuster is an automated task scheduling application, which makes it the first of its kind.

                With Focuster, you just need to add all your tasks in the left sidebar and the tool automatically will arrange them according to their priority. After adding all the tasks, just press the Now button and the tool will show the tasks you should be focusing on for the day.

                Apart from offering automated task listing, Focuster comes with numerous integrations, which makes it one of the most powerful to-do list apps.

                Cost – Starts from $9.99/month

                Available on Web | Chrome

                8. Google Keep

                  Google, for a long time, has been struggling to produce a better productive app. With Google Keep, it has successfully delivered a competitive app to the market. Google Keep is a simple note-taking and to-do list app. It offers simple and intuitive functionality with colored labeling and team sharing.

                  Moreover, as a Google product, Google Keep is fully integrated with other Google offerings such as Google Docs and Gmail, which makes it extremely helpful.

                  You can share your Google Keep notes with team members to work in collaboration on small projects. Google Keep will automatically display working notes or lists for a particular task until you archive it or are done working with it, which makes arranging all your lists extremely easy.

                  Cost – Free

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                  Available on Web | Android | iOS | Chrome

                  9. Google Tasks

                    Google Tasks is a newly released task scheduling app from Google, which is fully integrated with Gmail, Google Calendar and other productive apps offered by Google.

                    A simple and intuitive app with Google’s material design, Google Tasks let you add tasks in Gmail without opening a new window on your desktop. This proves extremely helpful when you need to add an email as a task and be reminded about it later.

                    Google Tasks, which is also available for free on Android and iOS e, allows you to check your schedule on your mobile devices and stay updated at every step.

                    Cost – Free

                    Available on Android | iOS

                    10. GTasks

                      GTasks is one of the most popular and highly rated to-do list apps on Google Play. While the app is available to download for free, users are able to make various in-app purchases.

                      The free version offers some shiny features such as Google Tasks sync, widgets, and voice-enabled task scheduling. The pro version, on the other hand, offers additional security with a pattern lock, task scheduling with Google Now, and many others.

                      GTasks is best for people who are looking for a simple but effective to-do list app.

                      Cost – Free (in-app purchases)

                      Available on Android

                      11. Habitica

                        Habitica is an habit-building app, which is available on major platforms like Android and iOS. It beautifully gamifies your life by turning tasks and to-do lists into a role-playing game.

                        You can buy different weapons and level yourself up by crossing tasks off your list. However, your character loses powers and health if you ignore tasks or fail to complete them in the decided timeframe. That’s not all. The app provides an extremely useful feature for sharing your tasks with your friends and brings competitiveness into the whole task completion process.

                        Cost – Free

                        Available on Web | Android | iOS | Chrome

                        12. Memorigi

                          Memorigi, a brand new to-do list app not only presents a nice and intuitive material design UI. It also offers some extremely useful features like cloud sync, reminders, and weather integration, which provides you with real-time weather information.

                          Although it may take time to familiarize yourself with the app’s unique horizontal structure, the Facebook Messenger-like floating chat heads for each to-do list improves the flexibility of adding tasks.

                          Memorigi’s free version should be enough for most users as it offers almost all the features necessary for basic task scheduling. However, you can opt for the premium plan which starts from $1.99 per month.

                          Cost – Free | Starts from $1.99 per month

                          Available on Android

                          13. Microsoft To Do

                            Previously, Microsoft had bought the popular to-do list app Wunderlist and it was concluded that the Redmond-based company will be focusing on it wholeheartedly. However, Microsoft has come up with a brand new to-do list app, Microsoft To Do, and the future of Wunderlist is uncertain

                            Microsoft To Do, as mentioned earlier, is a brand new task scheduling app, which offers almost all the features of an ideal to-do list app. Its intuitive UI and themed structure provide smooth and efficient task scheduling.

                            As offered by Microsoft, the app is fully compatible with Windows 10 and offers a UWP supported app in the Windows store.

                            Cost – Free

                            Available on Web | Android | iOS | Windows

                            14. Momentum

                              Momentum is a browser-based start page and to-do list app, which is available as an extension on popular web browsers such as Google Chrome and Mozilla Firefox.

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                              It offers a new wallpaper every day when you open a browser with amazing features such as to-do listing, Bing and Google search, weather reports, time and unique inspirational quote.

                              Momentum offers to-do listing and syncing between devices in its free plan, although most of its useful features are available in its premium version. These features include autofocus, notes, work hours, reminders, and many more.

                              Momentum is best for users who spend most of their time browsing the internet and need assistance on quickly adding tasks and taking notes.

                              Cost – Free | $2.50 per month

                              Available on Chrome | Firefox

                              15. OmniFocus 2

                                OmniFocus 2, for iOS users, is the best to-do list app and worth the price tag as it comprehensively organizes all your tasks.

                                Color-coded labels make it easy for you to add and identify the task and get it into your inbox. The ability to add tasks in different folders or lists makes managing your tasks even more efficient in OmniFocus 2.

                                The complexity of this app’s interface may be challenging to some users. But it’s this app the perfect choice for all you power users out there.

                                Cost – Basic – $39.99 | Pro – $79.99

                                Available on iOS | Chrome

                                16. Remember The Milk

                                  One of the oldest to-do list apps, Remember The Milk, is a simple tool to add, organize and finish the tasks in the easiest way possible.

                                  Remember The Milk’s smart listings help you to identify all the tasks that have due dates for the week. Along with automated task prioritization, simple, intuitive and easy UI is one of the best features of the app.

                                  Integration with Google Calendar, Outlook, and Gmail allows you to see and update all your tasks in the app and offers omnichannel assistance.

                                  Cost – Free | $39.99 per year

                                  Available on WebAndroid | iOS | Chrome

                                  17. Swipes

                                    Swipes is a third generation to-do list app which integrates with your Gmail and Evernote account. Swipes fetch all your Evernote data that have reminders attached to them and turns them into tasks. Your emails in Gmail also turn into tasks with Swipes.

                                    However, due to this technique, you may end up getting more tasks than you can finish and your inbox may get messy. Swipes has the solution for that. It allows you to snooze tasks to the next day and in this way helps you to stay updated with all your important tasks for the day.

                                    Cost – Starts from $6 per month per user

                                    Available on Web | AndroidiOS

                                    18. TeuxDeux

                                      Almost all to-do apps let you schedule your tasks for the day. But how about organizing all the tasks for a week? That’s where TeuxDeux differs from others. This useful app lets you schedule and organizes all your tasks for the whole week.

                                      Just add the tasks below the day column and you are done. Want to move a task from one column to another? No worries. Its drag-and-drop interface lets you rearrange the task and add it to different day’s column. Additionally, TeuxDeux lets you add repeating tasks for a day.

                                      Cost – $3 per month

                                      Available on WebiOS

                                      19. Things 3

                                        Things 3 is another basic to-do list app which aims at solving all your task scheduling worries. It is one of the most simple and attractive apps on the list.

                                        It is a decent option for iOS users when it comes to task scheduling as it offers Google Chrome extension and keeps you updated in the browser while working.

                                        However, according to The Verge review, this simplicity can be a big turn off for many. According to reviewers, Things 3 also lacks intuitiveness and is not worth its price tag.

                                        Cost – $9.99

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                                        Available on iOS | Chrome

                                        20. TickTick

                                          TickTick allows you to add tasks, subtasks, custom reminders, deadlines, as well as recurring tasks for a day, a week, or a month.

                                          In order to provide you more ease in task scheduling, TickTick, in its pro version, offers a nice calendar view, where you can add or edit tasks on a weekly or daily basis. It also has experimental features, which you can turn on if you want to try out beta capabilities.

                                          Along with iOS and Android apps, TickTick does offer Windows as well as Mac apps for better assistance in task management.

                                          Cost – $2.79 per month

                                          Available on Web | Android | iOS | Chrome

                                          21. ToDo List

                                            ToDo List covers almost all the basic features that a to-do list app offers. Along with that, it also has the ability to send reminders in order to keep you updated about all your pending tasks.

                                            Even though the UI of the app may sound repetitive, it’s pretty simple and easy. Apart from all the basic features, the app also lets you add tasks with voice commands and widgets in its free version.

                                            Cost – Free | From $2.99

                                            Available on Android

                                            22. Todoist

                                              Todoist has been on the market for a long time now. However, its features aren’t out-of-date in any way. It offers various features to organize or add color-coded labeling to your task.

                                              The app is also beautifully designed. It allows you to create sub-tasks, projects, sub-projects and dependencies. You can even add deadlines to a particular project and label your lists with different colors.

                                              Moreover, Todoist has integrations with other services such as Sunrise Calendar, IFTTT, and Google Drive.

                                              Cost – Free | $3 per month or $29 per year

                                              Available on Web | Android | iOS | Windows | Chrome

                                              23. Trello

                                                Trello, a popular to-do list app and task management tool, offers features like drag-and-drop functionality and color-coded labeling. It also lets you organize your tasks in the most efficient way possible.

                                                It follows its own “boards” and “cards” structure, which allows you to segregate all your projects (boards) and then add tasks and subtasks (cards) into it. In cards, it offers the ability to add notes, checklists as well as deadlines.

                                                A nice and shiny calendar view of the app shows you all your tasks for the day, which is just amazing. Trello’s integration with popular applications such as Dropbox, Box, and Google Drive makes it the first choice for large businesses.

                                                Cost – Free | Business class $9.99 per user per month | Enterprise $20.83 per user per year

                                                Available on Web | Android | iOS | Windows

                                                24. Wunderlist

                                                  You may be surprised that Wunderlist is the last suggestion on the list, but that doesn’t mean it lacks excellent benefits for a to-do list app.

                                                  The app, which was bought by Microsoft in 2015, lets you create tasks, subtasks, and allows you to share with your family, friends, and colleagues.

                                                  The whole app is designed in the most user-friendly way and offers you the ability to add deadlines, additional information, and reminders.

                                                  Cost – Free | Pro – $4.99 per month

                                                  Available on Web | Android | iOS | Windows | Chrome

                                                  The Bottom Line

                                                  Using a to-do list app is one of the easiest methods of task management. They offer complete control over adding, organizing, and finishing tasks in a jiffy.

                                                  Additionally, to-do list apps ensure that task recording is being done properly and they monitor the progress of the project as well as your team. However, you need to do your research to find the best to-do list app or task management platform for you depending upon your requirements.

                                                  Choose the best to-do list app for you from the list to make task management easy and simple. All these apps also let your teamwork with tightly aligned coordination, which helps improve productivity.

                                                  More Productivity Apps for Better Time Management

                                                  Featured photo credit: Unsplash via unsplash.com

                                                  Reference

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                                                  Rohit Prasanna

                                                  A Digital Marketing leader who has a deep understanding of startups and entrepreneurship

                                                  24 Best To-Do List Apps to Keep You on Track in 2020

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                                                  Last Updated on April 6, 2020

                                                  15 Best Productivity Hacks for Procrastinators

                                                  15 Best Productivity Hacks for Procrastinators

                                                  Let me guess.

                                                  You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

                                                  Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

                                                  First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

                                                  Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

                                                  Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

                                                  1. Give (10+2)*5 a Try

                                                  Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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                                                  The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

                                                  2. Use Red and Blue More Often

                                                  Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

                                                  3. Create a Break Agenda

                                                  List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

                                                  Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

                                                  4. Set a Timetable for Your Tasks

                                                  Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

                                                  9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
                                                  9:10 – 10:00 am – Internet research
                                                  10:00 – 10:45 am – Look through existing files
                                                  10:45 – 11:00 am – Break time!
                                                  11:00 – 12:00 pm – Outline the research report

                                                  Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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                                                  5. Take It Outside!

                                                  Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

                                                  6. Become Productively Lazy

                                                  Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

                                                  7. Assign a ‘Task Deputy’

                                                  It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

                                                  8. Consider a Gadget-Free Desk

                                                  According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

                                                  Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

                                                  9. Prepping the Night

                                                  Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

                                                  Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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                                                  10. Do a 7-Minute Workout in the Morning

                                                  Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

                                                  Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

                                                  11. Set-up Mini Tasks

                                                  If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

                                                  Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

                                                  12. Create an Inspirational Board or Reminder

                                                  I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

                                                  Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

                                                  13. Redecorate Your Room

                                                  Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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                                                  14. Ready Your Nibbles

                                                  You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

                                                  Bonus productivity hacks you can do at home:

                                                  15. Schedule Your Chores

                                                  Write down your chores in a weekly basis with matching day and time when you should be doing these.

                                                  For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

                                                  More Tips to Overcome Procrastination

                                                  Featured photo credit: Glenn Carstens-Peters via unsplash.com

                                                  Reference

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