Advertising
Advertising

You Will Remember Information Longer if you Hand Write Notes

You Will Remember Information Longer if you Hand Write Notes

Have you written your to do list for to-day? Did you hand write it or did you use a digital post it on your desktop? The good news is that if you wrote it by hand in the good old fashioned way, you are more likely to remember it. If you used your keyboard for the digital version, this is not so effective for retention. Let us look at the scientific evidence for this and what exactly happens in the brain when we hand write.

The benefits of handwriting.

A friend of mine is learning Japanese and he patiently copies each character out hundreds of times in long columns. This helps him to remember them. Studies suggest that there are other benefits of handwriting as well.

Children can learn to write and remember the letters while doing so. This can improve their ability to form ideas which will then lead to more effective communication. It is an effective way of training the brain. Educationalists still insist that handwriting should be taught in schools. But in 2014 there are plans in 45 American states to drop the teaching of handwriting in favour of keyboard skills. Digital writing is great for our technological age but what are kids missing out on?

Advertising

This is what worries researchers such as Anne Mangen and Jean-Luc Velay who have been leading research on this at the University of Stavanger in Norway at the The National Centre for Reading Education and Research.

Because the whole process of writing involves visual perception and motor function which are inextricably linked, this activity cannot be ignored in educating children to write. Their research on fMRI (functional magnetic resonance imaging) data showed that more areas of the brain were activated when handwriting.

One experiment done by Mangen involved two groups of adults who were given the task of learning a new alphabet which had just 20 letters. The first group was instructed in how to write these characters by hand. The second group was taught by using a keyboard. When the groups were tested after a six week period, the handwriting group were scoring much better on how they remembered the letters. This would seem to suggest that handwriting beats keyboarding for memory retention.

Advertising

What happens in the handwriting process?

“How utterly bound to the physical world of bodies is writing, one of the awesome products of the human mind.” – Haas 1998

When you start writing with a pen, a complex process starts in the brain. It has been shown that a part of the brain called the RAS (reticular activating system) is stimulated and will also act as a filter to help you focus and get the task done.

You have to learn how to hold the pen, then think of the letters and how they are formed and also how they are joined up in cursive writing. There are complex motor and visual functions at work here.

Advertising

At higher levels, you are using the brain to transfer knowledge in a meaningful fashion, not to mention how to activate the information for memory retention. Hitting two different letters on a keyboard is not activating the brain in the same way at all. You are also getting feedback on another medium, the screen, so there is a different process involved.

Taking notes in lectures.

It has been estimated that only about two-thirds of students take notes in class. This is an important memory tool for learning afterwards. When we listen to a lecture, we are likely to remember only about 10 percent of the information. Note taking by hand is laborious, whereas typing the information on a laptop keyboard is faster. As Walter Pauk, the director of the reading and study center at Cornell University suggests in his book, “How to Study in College,” you should write out your notes afterwards by hand as this will be a definite help in the learning and memory process. Study the infographic here

Using handwriting to help your memory

As we have seen, handwriting will help our memory retention more than hours of typing on a keyboard. Depending on your learning style, you may find some of the techniques useful.

Advertising

1. Write it down again and again. Repetition of the process will reinforce your learning.
2. Increase your memory by as much as 70 percent when you go through your notes within 24 hours.
3. If you are a morning person, aim to refresh difficult material early on, as your brain is less tired.
4. Reading and re-reading material is likely to result in a disappointing 20 percent retention.
5. Use mind maps if they help you to remember facts. This is an excellent way of visualizing how various bits of information fit into a concept/plan. They are also more fun to create than simple notes.

Will apps save the day?

The best news of all is that handwriting is far from finished. There are now apps for iPhones on the market to help kids and adults with their handwriting. Kids can use either a finger or stylus to practise forming letters and then words. Adults can use apps where any handwriting input, again using a finger or stylus, is accepted and then converted into email, documents or tweets.

Tell us in the comments below whether you prefer good old fashioned handwriting or do you prefer more digital input to help you remember your shopping list. Now, where did I save that digital post it?

Featured photo credit: Penmanship/ KP Werker via flickr.com

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

7 Things You Can Do to Deal with Low-Energy Days 10 Reasons Why People Are Unmotivated (And How to Be Motivated) 10 Morning Habits Of Happy People 10 Simple Morning Exercises to Make You Feel Great All Day What Your Fear of Being Alone Is Really About and How to Get over It

Trending in Productivity

1 Effective vs Efficient: What’s the Difference Regarding Productivity? 2 5 Powerful Decision Making Skills to Help You Make Decisions Fast 3 10 Essential Steps to Success to Actually Reach Your Dreams 4 How to Rebound from Burnout in Just 8 Hours 5 How to Create an Action Plan and Achieve Your Personal Goals

Read Next

Advertising
Advertising
Advertising

Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

Advertising

The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

Advertising

  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

Advertising

The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

Advertising

By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

Read Next