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Yes Social Media Can Be Good For Productivity, Here’s Why

Yes Social Media Can Be Good For Productivity, Here’s Why

Social media gets a bad rap in the workplace, yet 9 out of every 10 small businesses uses social media as a valued marketing tool. Even so, when it comes to productivity, we shun social media as a guilty distraction. Is social media always such a nasty time waste or can it be good for productivity?

Here are seven ways to use social media for productivity. And a bonus tip.

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1. Set up groups for your projects.

Most social media networks have group features that allow you to communicate and organize group work effectively. Facebook and LinkedIn are prime examples and in each you can make groups private or public. Use these groups to organize files, start discussions, and set meetings with events. Use Twitter lists in a similar fashion to keep track of each group member’s contribution to a conversation.

2. Use messenger features to hone in on resources.

Messenger tools are a fast and efficient way of communicating with your team members, clients and resources. Use Facebook and Google+ chat to hone in on them. Start conversations with key contributors and potential collaborators to focus in on important details of your project. You can use messenger features to quickly clarify or delegate.

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3. Conduct social research.

Social media is a hot bed of ripe information. Take advantage of the candor and conduct in depth research with the use of social media networks. In many sites you can set up discussions, such as Reddit, LinkedIn or Google+, or you can simply do a targeted search. Find out what your peers are discussing, hashtagging, liking, even eating related to your topic. You can interact with them and ask specific questions to gain further insight and make valuable connections.

4. Monitor a topic through targeted search.

Social media is continuously evolving, shifting and changing pace, but one thing for certain is there’s always someone talking, or in this case typing. This means there’s an ever-growing pool of information about your topic being spewed over the web. To stay current, use social media to monitor your topic. Hootsuite is a great tool for this because you can set up search streams within different social networks in your dashboard. Another great tool is Social Mention, which monitors over 100 social media sites to provide you with the most current and most relevant activity on your topic.

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Social Media Productivity
    5. Make connections.

    Recruiting talent is just a click away with today’s social media networks. Social media productivity means using your friends, followers and connections to ask for introductions, acquire recommendations, and build the strongest team possible for your work. Maybe you’re looking for a mentor, or maybe you’re looking for a team member, either way, harness your social skills. Don’t be shy and take advantage of how close we’ve become, even miles apart.

    6. Organize resources visually.

    There are many visual social media productivity tools, and one such is Pinterest. It was once thought the only users of Pinterest were housewives and crafters, but this network is brilliant when it comes to visually organizing your resources. You can create mood boards, collect inspiration, or even gather informative articles all in one place easily accessed anywhere. Flickr is another tool for collecting visuals, but in a different way. Sort pictures from your events, and then tag and share them with your followers.

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    7. Ask a question.

    If you’ve ever wondered how to do a task you’ve never done before all you have to do is ask. Google it, search a video tutorial on YouTube, or post a question in a forum. Productivity has never been simpler because knowledge has never been closer. The web is overpopulated with tutorials and how to’s so nowadays, all you need is the ability to efficiently search Google.

    8. Stay on task.

    With all these social media productivity tips it’s hard to tell you to just turn it off. But sometimes, that’s what’s needed. When you’re not using it, turn off messenger features so that you can select who you chat with. Schedule your posts in advance so you don’t disturb your workflow. And, most importantly, take breaks from work, take breaks from social media, and take breaks from your screen.

    If you’re still feeling a little bummed about your social media productivity, here are 5 keys to liking social media again.

    Featured photo credit: Jason Howie via flickr.com

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    Last Updated on July 16, 2019

    6 Effective Ways to Enhance Your Problem Solving Skills

    6 Effective Ways to Enhance Your Problem Solving Skills

    Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

    Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

    What to have for dinner tonight?

    Which route to take to work?

    How to fix a project that’s running behind schedule?

    How to change from an uninspiring job to a career you’re really passionate about?

    Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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    No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

    Why Are Problem Solving Skills Important?

    Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

    Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

    Problem solving skills are for our everyday lives.

    How to Enhance Problem Solving Skills

    Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

    You don’t have to be super smart to be a problem solver, you just need practice.

    When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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    1. Focus on the Solution, Not the Problem

    Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

    I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

    2. Adapt 5 Whys to Clearly Define the Problem

    5 Whys is a problem solving framework to help you get to the root of a problem.

    By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

    For example:

    If the problem is “always late to work”…

    • Why am I late to work?
      I always click the snooze button and just want to go on sleeping.
    • Why do I want to go on sleeping?
      I feel so tired in the morning.
    • Why do I feel tired in the morning?
      I slept late the night before, that’s why.
    • Why did I sleep late?
      I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
    • Why did I drink coffee?
      Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

    So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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    3. Simplify Things

    As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

    Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

    4. List out as Many Solutions as Possible

    Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

    Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

    Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

    5. Think Laterally

    Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

    ‘You cannot dig a hole in a different place by digging it deeper.”

    Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

    Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

    6. Use Language That Creates Possibility

    Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

    Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

    The Bottom Line

    There’s nothing scary about a problem when you start to adapt my advice.

    Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

    Every problem is telling you that something is not currently working and that you need to find a new way around it.

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    So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

    More About Problem Solving

    Featured photo credit: Unsplash via unsplash.com

    Reference

    [1] Planet of Success: Problem vs Solution Focused Thinking

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