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The 7 No’s: “Know” your Priorities And Say “Yes!” to Life

The 7 No’s: “Know” your Priorities And Say “Yes!” to Life

Priorities vs. Time: A Constant Struggle

A few weeks ago, my friend John Arnold shared a story with me about his friend, who had time management and productivity problems. Frustrated by his number of upcoming commitments, he turned to John as if a light bulb had suddenly gone off in his mind and said, “I just need to learn how to say NO!”

John replied, “Friend, you are great at saying no. You are saying no to your family, no to your health, no to sleep, no to exercise, no to staying hydrated, no to having fun and no to living a life that is meaningful and purposeful to you.”

What a powerful insight. Do you really know your priorities? Or, are you saying “No!” to life?

  1. No! to your family?
  2. No! to your health?
  3. No! to sleep?
  4. No! to exercise?
  5. No! to staying hydrated?
  6. No! to having fun?
  7. No! to living the life you want?

The Time Management and Productivity Concept of LIMITED CAPACITY

Time is a zero sum game. Whatever you choose to allow into your life automatically prevents you from using that time for any other activity. You have to choose between one activity or another.

Your time is limited to 24 hours each day. In the world of time management and productivity, it’s called “The Concept of Limited Capacity”.

 

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The Glass Half Full

     

    A container can only hold the capacity it was created to hold.

    It doesn’t matter if you intend to put more into a glass, it doesn’t matter if the glass wasn’t filled to capacity yesterday and it won’t change anything if you try to use a different glass. The capacity of a container is the maximum amount it will hold.

    Your Calendar and LIMITED CAPACITY.

    • 168 hours per week
    • 24 hours per day
    • 8 to 10 hours per day to work

    Your calendar has a limited capacity, and once it is full of obligations and commitments then, just like the glass, it will reach maximum capacity. It is at that point that something inside your soul recognizes the incongruence between the life you envisioned for yourself and the life you are actually living.

    Life is experienced by the choices you make about how you spend your time. Right now, at this moment – you are experiencing life. Right now – life is passing you by.

    In many cases, you are experiencing the life you have agreed to experience – by choosing how you will spend the minutes of each day.

    The LIMITED CAPACITY of Time: Heart, Body, Mind, Soul

    Every morning you wake up with a new day, an empty glass so to speak. Many of us have work commitments, but when you look at your calendar, what do you see? Pull out your smart phone and review the activities and commitments you have scheduled for today:

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    •  8:00 am staff meeting
    • 10:30 am budget report due
    • 11:00 am call with vendor
    • 11:15 am lunch meeting with client
    • 2:00 pm teleconference with marketing team
    • 4:00 pm dentist appointment
    • 6:00 pm choir practice

    You arrive home at 8:15 pm and still need to clean the house, do the laundry, cook dinner, check your personal email, pay the bills, etc. This isn’t life. This is a list of obligations.

    If your calendar looks like the one above, you have chosen to react to life, rather than plan how you want to live it.

    LIMITED CAPACITY of Life: Heart, Body, Mind, Soul

    Plan in advance. For the next few weeks, rethink what you are really saying “No!” to.

    In order to say “Yes!” to life, there needs to be a framework of non-negotiables. These non-negotiables are your personal priorities. Without establishing priorities, men and women across the world experience stress, anxiety, frustration, irritability, fatigue and low self esteem because they don’t allot enough time for personal priorities.

    Here are four foundational priorities that many people are currently saying “No!’ to, simply because they are not consciously aware that their work and personal priorities are so far out of balance.

    Say “Yes!” to These 4 Priorities

    Block off time for your Heart

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    How much time would you like to spend with the people you love? Make your heart a priority.

    Block off time for your Body

    Block off time for your body. Exercise, nutrition, hydration and sleep are critical to experiencing the quality of life you want to have. Finding time to exercise can be challenging. Some people enjoy getting up at 5:30 am to go to the gym, but there are alternatives. Set an alarm on your phone to remind you to stop and walk for fifteen minutes twice a day. Walk at night with your family, or take up a sport with your kids. And, really – how hard could it be to drink a minimum of 60 ounces of water a day and sleep seven to eight hours? Block off the number of hours you will choose to sleep.

    Block off time for your Mind

    Humans are curious creatures from birth, constantly challenging ourselves in various ways to find entertainment and novelty. The actual neural circuits in your brain either grow stronger through use and stimulation, or weaken and die if you are not regularly challenging your mind. Read books that contain stories of courage and bravery and you will become more courageous. Make an appointment to meet someone brilliant in your industry, spend a morning with them and you could gain years worth of wisdom.

    Finally, Block off time for your Soul

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    This really should have been first, yet it is often the first thing we ignore. When you are overwhelmed, your soul grows cold and numb. It is not that your soul is sad or happy. It is that you have unknowingly lost touch with your soul.

    You wake up one day and you wonder:

    • Why am I so tired?
    • Why am I stressed?
    • Why am I overworked?
    • Why don’t I feel like my life has meaning or purpose?

    These are soul questions. Humans are deeply rooted with the desire for their lives to matter. We want to make a difference in the world. We want to have an understanding of why we have been placed on this earth. Each of us has unique strengths and talents, yet we lose connection with our true soul. Somewhere along the way, we’ve reached the maximum capacity of time and willingly let other projects, tasks, committees, and even volunteer opportunities fill up our days with things we do – not the life we live.

    How can you fix this?

    Choose to Say “Yes!” to Your Priorities

    1. Yes! to time with your family
    2. Yes! to your friends
    3. Yes! to exercise
    4. Yes! to better nutrition and drinking more water
    5. Yes! to sleep
    6. Yes! to choosing one new thing a month to learn, grow and stimulate your mind.
    7. And, say Yes! to taking time to re-connect with your priorities and purpose. Rediscover what you believe is most important in your life. Think about what makes your life meaningful and what will make a difference in the lives of those around you.

    By choosing to say “Yes!” to your priorities, you choose to reconnect with your heart, body, mind and soul.  This will reconnect you with your life.

    P.S. One of my priorities was to reconnect with my soul. One week ago, I said “Yes!” to going skydiving. The 120 mph free fall was amazing! What will you say “Yes!” to today?

     

    Featured photo credit: Allyson Lewis via fbcdn-sphotos-h-a.akamaihd.net

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    Allyson Lewis

    Allyson is a nationally acclaimed author, motivator, speaker, time management, productivity strategist, and executive coach.

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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