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The 7 No’s: “Know” your Priorities And Say “Yes!” to Life

The 7 No’s: “Know” your Priorities And Say “Yes!” to Life

Priorities vs. Time: A Constant Struggle

A few weeks ago, my friend John Arnold shared a story with me about his friend, who had time management and productivity problems. Frustrated by his number of upcoming commitments, he turned to John as if a light bulb had suddenly gone off in his mind and said, “I just need to learn how to say NO!”

John replied, “Friend, you are great at saying no. You are saying no to your family, no to your health, no to sleep, no to exercise, no to staying hydrated, no to having fun and no to living a life that is meaningful and purposeful to you.”

What a powerful insight. Do you really know your priorities? Or, are you saying “No!” to life?

  1. No! to your family?
  2. No! to your health?
  3. No! to sleep?
  4. No! to exercise?
  5. No! to staying hydrated?
  6. No! to having fun?
  7. No! to living the life you want?

The Time Management and Productivity Concept of LIMITED CAPACITY

Time is a zero sum game. Whatever you choose to allow into your life automatically prevents you from using that time for any other activity. You have to choose between one activity or another.

Your time is limited to 24 hours each day. In the world of time management and productivity, it’s called “The Concept of Limited Capacity”.

 

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The Glass Half Full

     

    A container can only hold the capacity it was created to hold.

    It doesn’t matter if you intend to put more into a glass, it doesn’t matter if the glass wasn’t filled to capacity yesterday and it won’t change anything if you try to use a different glass. The capacity of a container is the maximum amount it will hold.

    Your Calendar and LIMITED CAPACITY.

    • 168 hours per week
    • 24 hours per day
    • 8 to 10 hours per day to work

    Your calendar has a limited capacity, and once it is full of obligations and commitments then, just like the glass, it will reach maximum capacity. It is at that point that something inside your soul recognizes the incongruence between the life you envisioned for yourself and the life you are actually living.

    Life is experienced by the choices you make about how you spend your time. Right now, at this moment – you are experiencing life. Right now – life is passing you by.

    In many cases, you are experiencing the life you have agreed to experience – by choosing how you will spend the minutes of each day.

    The LIMITED CAPACITY of Time: Heart, Body, Mind, Soul

    Every morning you wake up with a new day, an empty glass so to speak. Many of us have work commitments, but when you look at your calendar, what do you see? Pull out your smart phone and review the activities and commitments you have scheduled for today:

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    •  8:00 am staff meeting
    • 10:30 am budget report due
    • 11:00 am call with vendor
    • 11:15 am lunch meeting with client
    • 2:00 pm teleconference with marketing team
    • 4:00 pm dentist appointment
    • 6:00 pm choir practice

    You arrive home at 8:15 pm and still need to clean the house, do the laundry, cook dinner, check your personal email, pay the bills, etc. This isn’t life. This is a list of obligations.

    If your calendar looks like the one above, you have chosen to react to life, rather than plan how you want to live it.

    LIMITED CAPACITY of Life: Heart, Body, Mind, Soul

    Plan in advance. For the next few weeks, rethink what you are really saying “No!” to.

    In order to say “Yes!” to life, there needs to be a framework of non-negotiables. These non-negotiables are your personal priorities. Without establishing priorities, men and women across the world experience stress, anxiety, frustration, irritability, fatigue and low self esteem because they don’t allot enough time for personal priorities.

    Here are four foundational priorities that many people are currently saying “No!’ to, simply because they are not consciously aware that their work and personal priorities are so far out of balance.

    Say “Yes!” to These 4 Priorities

    Block off time for your Heart

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    How much time would you like to spend with the people you love? Make your heart a priority.

    Block off time for your Body

    Block off time for your body. Exercise, nutrition, hydration and sleep are critical to experiencing the quality of life you want to have. Finding time to exercise can be challenging. Some people enjoy getting up at 5:30 am to go to the gym, but there are alternatives. Set an alarm on your phone to remind you to stop and walk for fifteen minutes twice a day. Walk at night with your family, or take up a sport with your kids. And, really – how hard could it be to drink a minimum of 60 ounces of water a day and sleep seven to eight hours? Block off the number of hours you will choose to sleep.

    Block off time for your Mind

    Humans are curious creatures from birth, constantly challenging ourselves in various ways to find entertainment and novelty. The actual neural circuits in your brain either grow stronger through use and stimulation, or weaken and die if you are not regularly challenging your mind. Read books that contain stories of courage and bravery and you will become more courageous. Make an appointment to meet someone brilliant in your industry, spend a morning with them and you could gain years worth of wisdom.

    Finally, Block off time for your Soul

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    This really should have been first, yet it is often the first thing we ignore. When you are overwhelmed, your soul grows cold and numb. It is not that your soul is sad or happy. It is that you have unknowingly lost touch with your soul.

    You wake up one day and you wonder:

    • Why am I so tired?
    • Why am I stressed?
    • Why am I overworked?
    • Why don’t I feel like my life has meaning or purpose?

    These are soul questions. Humans are deeply rooted with the desire for their lives to matter. We want to make a difference in the world. We want to have an understanding of why we have been placed on this earth. Each of us has unique strengths and talents, yet we lose connection with our true soul. Somewhere along the way, we’ve reached the maximum capacity of time and willingly let other projects, tasks, committees, and even volunteer opportunities fill up our days with things we do – not the life we live.

    How can you fix this?

    Choose to Say “Yes!” to Your Priorities

    1. Yes! to time with your family
    2. Yes! to your friends
    3. Yes! to exercise
    4. Yes! to better nutrition and drinking more water
    5. Yes! to sleep
    6. Yes! to choosing one new thing a month to learn, grow and stimulate your mind.
    7. And, say Yes! to taking time to re-connect with your priorities and purpose. Rediscover what you believe is most important in your life. Think about what makes your life meaningful and what will make a difference in the lives of those around you.

    By choosing to say “Yes!” to your priorities, you choose to reconnect with your heart, body, mind and soul.  This will reconnect you with your life.

    P.S. One of my priorities was to reconnect with my soul. One week ago, I said “Yes!” to going skydiving. The 120 mph free fall was amazing! What will you say “Yes!” to today?

     

    Featured photo credit: Allyson Lewis via fbcdn-sphotos-h-a.akamaihd.net

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    Allyson Lewis

    Allyson is a nationally acclaimed author, motivator, speaker, time management, productivity strategist, and executive coach.

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    Last Updated on November 19, 2020

    11 Organizational Skills That Every Smart Leader Needs

    11 Organizational Skills That Every Smart Leader Needs

    Failing to organize will often lead to chaos or, at the very least, an increase in stress levels. This occurs as you attempt to make sense of everything that surrounds you for the sake of making life easier. That’s why strong organizational skills are key to being a smart leader.

    The need to have organizational abilities becomes even more important when you are a boss or manager. After all, people turn to you for inspiration, and it will hardly be inspiring if they see you freaking out.

    What are organizational skills and how can you develop them? We’ll guide you through 11 key organizational skills that every leader needs to know. By the end, it will mean that you are in a better position to be a more effective leader.

    1. Time Management

    Poor time-management is at the root of so many issues within a company. As the leader, it’s your responsibility to ensure that things run like clockwork. This is only possible by having a firm understanding of what it is to be organized.

    Failure in this area will lead to you being unable to stay on the task in front of you. Suddenly, your ability to juggle everything at once diminishes before you. It won’t take much before it all comes crashing down, resulting in you being viewed as rather unreliable.

    Quick Tips for Time Management

      Be aware of the following: the tasks for completion, their deadlines, the amount of work required, and anything that cannot be delayed or avoided at any cost[1].

      Also, take a look at these 7 Effective Time Management Tips To Maximize Your Productivity.

      2. Planning

      Planning makes organizing easier, but we are often lacking when it comes to being able to plan ahead. Again, poor planning leads to disorganization and more pressure on you.

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      Remember that planning takes different forms, including dealing with time and how a project must proceed. However, a smart leader has to take things one step further to make a difference. You must also be aware of the plans of others and how they fit into your own approach if they are to make a difference.

      This becomes more important when dealing with a multi-disciplinary team where coordination can be problematic without adequate planning. A complete absence of planning will only ever lead to problems.

      3. Scheduling

      Even though this skill does overlap with those mentioned earlier, it’s still important enough to merit its own individual point. Having a schedule and keeping to it is known to be an effective tool for organizing your life.

      Scheduling indicates to others that you have an awareness about what they are doing. It also shows you have a firm grip on what is being done and that there are no issues with balancing a number of projects.

      Thanks to scheduling, your understanding of the time taken for different aspects becomes improved. This helps you to keep control of a project, as well as coping with problems thanks to an understanding of events.

      Scheduling time blocks is also a great technique to help you get organized: Get What Matters Done by Scheduling Time Blocks

      4. Resource Allocation

      It’s important to get the most out of your resources, and this too requires organization. Even knowing when to use those resources is important to prevent them becoming exhausted or used at incorrect times.

      Organizational skills, in this sense, means being acutely aware of the resources at hand and those you may call upon with a project. Your strength should also be in linking the correct resource to the right requirement to ensure it fits into their own abilities. Failure to do this means wasted resources, and this will not reflect well on you.

      To be certain of organization in this sense, you must first identify resources that may be relevant before beginning a new project. This prevents you from scrambling around and searching for help when you need it the most.

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      5. Delegation

      Delegation is an art form and one of the most important organizational skills, and not everyone has mastered it. An effective leader also understands its importance for a project to run smoothly.

      It’s impossible to handle each aspect of a project yourself, and that is where delegating tasks to team members can help. Being aware of who is best for a particular task prevents feelings of overwhelm, which will free you to oversee each aspect of the project.

      An organized leader will know their team and be aware of their strengths and weaknesses.[2] Being aware in advance means you will not stress when a problem arises, as you know who to call for help.

      Thanks to organization, your team will work more efficiently and complete each task with less stress on your shoulders.

      Take a look at this guide and learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

      6. Prioritizing

      Being capable of prioritizing tasks will make your life easier. Creating a to-do list and understanding which deadlines come first leads to better planning as well as less stress. As your experience builds, you become more confident at knowing which tasks are the most important.

      Disorganized individuals tend to cope in a haphazard way and deal with things as they arise. This leads to putting energy into the wrong areas, and the most important things fall by the wayside. Prioritization keeps you on track with the order in which you need to complete things.

      For this, you must be aware of the tasks at hand and the process for each one. Check deadlines and other pressing details in advance to allow you to be better organized.

      7. Collaboration

      Collaboration is one of the organizational skills that makes life easier all around. The only problem is that it does require organization on your part. An organized leader is aware of those individuals that may be the best person for a particular task. Not organizing leaves you in a position of searching for help when it should be plain sailing.

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      This is about more than mere delegation. Instead, the skill is with knowing in advance who you can call upon to make a project run as smooth as possible. This may also involve other leaders of various departments, so working in unison is key.

      With this skill, you must become aware of who you may need to collaborate with before the need arises. Do your research and know who to call upon at any point. This allows you to then cope with any problem in a cool and efficient manner.

      8. Setting Goals

      An organized individual will find it easier to set and achieve goals. A smart leader is able to show others that they can set short and long-term goals, work towards them, and ultimately achieve them. The only way this is done is through solid organizational skills.

      It will be impossible to reach a target if you are unaware of the path to follow. You must understand the actions and objectives, or you will never achieve anything. Organization skills also help you identify each step and any problems connected to it.

      Here, you must identify the target or goal at the earliest opportunity and then bring forward the other organizational skills that I have mentioned.

      9. Maintaining Efficiency

      Organization and efficiency go hand in hand. Efficiency leads to the need for planning as the smoother something runs, the fewer problems you encounter.

      Being efficient also allows you to know where you are in a project at any moment. This is due to you having organized things to such an extent that you are able to counteract problems before they occur. Remember that efficiency and your ability to identify issues work in unison. If you fail to be organized, then it is impossible for this to happen.

      To learn this skill, you must set aside time for each project and break it down into individual segments. Understand how each step must progress and who will be responsible for each part. Identify problems and how to resolve them to allow in such a way that everything can run like clockwork.

      Efficiency is a skill that develops over time, so continue working on it and how to improve problem areas to become a stronger leader.

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      10. Clear Communication

      A strong leader needs to be able to communicate clearly at all times.[3] With your organizational skills, you will find that this is easier to do.

      Thanks to these skills, you always know what is happening and can clarify any issues. You are also able to communicate exactly what you need simply because you are organized and know the status quo at that point. You will find it easier to get things started due to your ability to get things across clearly and concisely[4].

      Organizational skills: How to improve communication

        To have good communication, you have to be confident in your own abilities as a leader. If you use the different skills discussed above, you will notice a greater confidence in your voice, which then has a positive influence on the rest of the team.

        If you want to be more confident in your communication skills, check out this article: How to Master Effective Communication Skills at Work and Home

        11. Self-Care

        Nothing mentioned above is possible if you are not organized in your own life, both professionally and personally. The ability to look after yourself is the glue that holds everything else together.

        You need to eat and sleep well, along with taking care of your general health. Organization in each aspect of your life is essential to ensure you have a healthy balance. Feeling under the weather, tired, stressed or anything else negative will have a profound impact on your abilities as a leader.

        Look at what people expect of you in each part of your life, and adopt the same strategies for each aspect. You can then expect a certain synergy to occur between the different areas, allowing them to work with a certain fluidity.

        This simple guide will be helpful for you to take better care of yourself: 13 Essential Self-Care Tips for Busy People

        The Bottom Line

        These 11 organizational skills are essential for any smart leader who wishes to be more organized in everything they do. By bettering yourself along these lines, it will lead to not only a greater sense of confidence in yourself, but also towards those that look to you for both guidance and inspiration.

        More Skills to Increase Productivity

        Featured photo credit: Emma Matthews via unsplash.com

        Reference

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