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Seven Seriously Hardcore Project Management Apps

Seven Seriously Hardcore Project Management Apps

Running your own business can be hard — there’s time-tracking, invoicing, and contacts to keep track of, plus knowing what your entire team is doing (especially important if you manage a team remotely). If you’re trying to use a different solution for each one of these problems, things can easily get overwhelming (and the bill can get high!). These apps can help you stay on top of it all at once, in one spot.

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    Subernova

    Price: $19/month or $199/year for an unlimited account

    Features: Project management, invoicing features (including built-in estimates and invoices, payment via PayPal, automatic late payment reminders, and recurring invoices), email scheduling to clients, the ability to easily store links related to a client or project, iPhone and iPad apps, iCal synchronization.

    Ideal for: Someone who wants a tool with a pretty user interface, but that’s also got a lot of features. Subernova specializes in features that help creative teams stay on priority (which can be a struggle!), with “days left” being easy to view for milestones and projects, and the ability to receive a daily report with progress updates on all projects and their milestones.

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    project-overview

      Skylight

      Price: Plans range from $15/month (freelancer plan, limited to 3 team members) to $125/month (unlimited members, storage, and projects)

      Features: Light CRM features, integrates with Google Docs and PayPal, visual progress bars for projects, stages, and milestones, ability to create quotes and invoices (including generating quotes from scheduled time and resources for a project), discussions and comments at every level, time tracking.

      Ideal for: I see Skylight being useful for teams that need the ability to both see things from the “mile high” view and still be able to drill down to a delicate level of detail for projects, while being able to discuss things at each level. The visual progress bars play especially well into that need.

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        ProjectBubble

        Price: Plans range from $24/month (10 projects) to $99/month (unlimited projects and other perks)

        Features: Drag and drop prioritization of tasks, time tracking, visual views for milestones, file sharing.

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        Ideal for: Someone who has a lot of projects and invoicing to handle, but who also wants a simple, streamlined interface that’s easy to use. Possibly great for those working with online teams that consist of people not necessarily skilled in the usual project management tools (that we all know can be hard to pick up on the fly!)

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          CreativePro Office

          Price: Plans range from solo ($9/month for 3 team members) to team ($49/month for unlimited team members)

          Features: Project and task management, timesheets and job timers, invoicing, file management, desktop and mobile apps available, finance and productivity reporting.

          Ideal for: A team of five or more handling multiple projects, probably best suited for those in a service-based industry (because of the built-in financial tools and reporting). Especially useful if you want to see where your team members are spending most of their time and effort at a glance (because of the job timers).

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            Podio

            Price: Free for up to five years, $9/user/month

            Features: Podio’s main feature is its customizability — you can customize everything about Podio by adding or removing apps, modifying apps, and changing the appearance of your workspace. Using that feature, you can make Podio an all-in-one business management tool at a fraction of the cost of many other similar solutions.

            Ideal for: The team that needs a lot of flexibility with features — Podio’s app market has you covered with everything from project management add-ons, to sales and lead tracking, to job applicant tracking. The user interface is also clean and well-organized, making it easy to use.

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              LiquidPlanner

              Price: $29/user/month

              Features: Priority-based task and project scheduling, best case/worst case estimates, project analytics and reporting, iOS and Android apps, commenting on tasks and projects, time tracking and timesheet submission/approval.

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              Ideal for: Tech-savvy teams and businesses that can make the most of its features and need a robust tool to help them manage complex projects — especially projects with dependencies or the potential to get out of scope quickly.

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                WorkETC

                Price: Plans range from $195/month (for up to three users, $39/month for each extra user, no social media or accounting integration) to $595/month (for up to three users with $89/month for each additional user)

                Features: Triggers and dependencies for projects, help desk software, billing features (capturing of billable events, recurring invoices, and ability to handle tax and discounting rules), project templates, lead capturing tools.

                Ideal for: WorkETC is more expensive than many of the other options here, so it’s clearly meant for a business that’s running successfully with high profit margins, and that’s ready to work on systematization and streamlining behind the scenes, starting with its business management tools.

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                Trending in Productivity

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                Last Updated on September 20, 2018

                8 Ways to Train Your Brain to Learn Faster and Remember More

                8 Ways to Train Your Brain to Learn Faster and Remember More

                You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

                Well, here is how to train one of the most important parts of your body: your brain.

                When you train your brain, you will:

                • Avoid embarrassing situations. You remember his face, but what was his name?
                • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
                • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

                So how to train your brain and improve your cognitive skills?

                1. Work your memory

                Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

                When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

                If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

                The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

                Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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                Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

                What is the simplest way to help yourself remember what you see? Repetition.

                For example, say you just met someone new:

                “Hi, my name is George”

                Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

                Got it? Good.

                2. Do something different repeatedly

                By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

                Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

                It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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                And guess what? With enough repetition you made that happen!

                But how does this apply to your life right now?

                Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

                Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

                Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

                So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

                You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

                That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

                3. Learn something new

                It might sound obvious, but the more you use your brain, the better its going to perform for you.

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                For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

                Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

                You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

                4. Follow a brain training program

                The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

                5. Work your body

                You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

                Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

                Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

                Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

                6. Spend time with your loved ones

                If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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                If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

                I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

                7. Avoid crossword puzzles

                Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

                Are they fun? Yes. Do they sharpen your brain? Not really.

                Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

                8. Eat right – and make sure dark chocolate is included

                Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

                When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

                So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

                The bottom line

                Now that you know how to train your brain, it’s actually time to start doing.

                Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

                Featured photo credit: Unsplash via unsplash.com

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