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Seven Seriously Hardcore Project Management Apps

Seven Seriously Hardcore Project Management Apps

Running your own business can be hard — there’s time-tracking, invoicing, and contacts to keep track of, plus knowing what your entire team is doing (especially important if you manage a team remotely). If you’re trying to use a different solution for each one of these problems, things can easily get overwhelming (and the bill can get high!). These apps can help you stay on top of it all at once, in one spot.

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    Subernova

    Price: $19/month or $199/year for an unlimited account

    Features: Project management, invoicing features (including built-in estimates and invoices, payment via PayPal, automatic late payment reminders, and recurring invoices), email scheduling to clients, the ability to easily store links related to a client or project, iPhone and iPad apps, iCal synchronization.

    Ideal for: Someone who wants a tool with a pretty user interface, but that’s also got a lot of features. Subernova specializes in features that help creative teams stay on priority (which can be a struggle!), with “days left” being easy to view for milestones and projects, and the ability to receive a daily report with progress updates on all projects and their milestones.

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    project-overview

      Skylight

      Price: Plans range from $15/month (freelancer plan, limited to 3 team members) to $125/month (unlimited members, storage, and projects)

      Features: Light CRM features, integrates with Google Docs and PayPal, visual progress bars for projects, stages, and milestones, ability to create quotes and invoices (including generating quotes from scheduled time and resources for a project), discussions and comments at every level, time tracking.

      Ideal for: I see Skylight being useful for teams that need the ability to both see things from the “mile high” view and still be able to drill down to a delicate level of detail for projects, while being able to discuss things at each level. The visual progress bars play especially well into that need.

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        ProjectBubble

        Price: Plans range from $24/month (10 projects) to $99/month (unlimited projects and other perks)

        Features: Drag and drop prioritization of tasks, time tracking, visual views for milestones, file sharing.

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        Ideal for: Someone who has a lot of projects and invoicing to handle, but who also wants a simple, streamlined interface that’s easy to use. Possibly great for those working with online teams that consist of people not necessarily skilled in the usual project management tools (that we all know can be hard to pick up on the fly!)

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          CreativePro Office

          Price: Plans range from solo ($9/month for 3 team members) to team ($49/month for unlimited team members)

          Features: Project and task management, timesheets and job timers, invoicing, file management, desktop and mobile apps available, finance and productivity reporting.

          Ideal for: A team of five or more handling multiple projects, probably best suited for those in a service-based industry (because of the built-in financial tools and reporting). Especially useful if you want to see where your team members are spending most of their time and effort at a glance (because of the job timers).

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            Podio

            Price: Free for up to five years, $9/user/month

            Features: Podio’s main feature is its customizability — you can customize everything about Podio by adding or removing apps, modifying apps, and changing the appearance of your workspace. Using that feature, you can make Podio an all-in-one business management tool at a fraction of the cost of many other similar solutions.

            Ideal for: The team that needs a lot of flexibility with features — Podio’s app market has you covered with everything from project management add-ons, to sales and lead tracking, to job applicant tracking. The user interface is also clean and well-organized, making it easy to use.

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              LiquidPlanner

              Price: $29/user/month

              Features: Priority-based task and project scheduling, best case/worst case estimates, project analytics and reporting, iOS and Android apps, commenting on tasks and projects, time tracking and timesheet submission/approval.

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              Ideal for: Tech-savvy teams and businesses that can make the most of its features and need a robust tool to help them manage complex projects — especially projects with dependencies or the potential to get out of scope quickly.

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                WorkETC

                Price: Plans range from $195/month (for up to three users, $39/month for each extra user, no social media or accounting integration) to $595/month (for up to three users with $89/month for each additional user)

                Features: Triggers and dependencies for projects, help desk software, billing features (capturing of billable events, recurring invoices, and ability to handle tax and discounting rules), project templates, lead capturing tools.

                Ideal for: WorkETC is more expensive than many of the other options here, so it’s clearly meant for a business that’s running successfully with high profit margins, and that’s ready to work on systematization and streamlining behind the scenes, starting with its business management tools.

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                Last Updated on May 24, 2019

                How to Be Productive at Home and Make Every Day a Productive Day

                How to Be Productive at Home and Make Every Day a Productive Day

                If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

                Below you’ll find six easy tips that will help you make the most out of your time:

                1. Create a Good Morning Routine

                One of the best ways to start your day is to get up early and eat a healthy breakfast.

                CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

                You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

                If you aren’t sure how to make morning routine work for you, this guide will help you:

                The Ultimate Morning Routine to Make You Happy And Productive All Day

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                2. Prioritize

                Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

                Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

                  If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

                  Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

                  How to Prioritize Right in 10 Minutes and Work 10X Faster

                  3. Focus on One Thing at a Time

                  One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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                  Need a little background noise to keep you on track? Try working in a coffee shop.

                  Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

                  Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

                  And here’s some great apps to help you focus: 10 Online Apps for Better Focus

                  4. Take Breaks

                  Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

                  To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

                  After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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                  I like to work in 25 and 5 minute increments, but you should find out what works best for you.

                  5. Manage Your Time Effectively

                  A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

                  How do you know when exactly you have free time?

                  By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

                  With this data, you can better plan out your day and keep yourself on track.

                  Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

                  A bonus tip, even your real free time can be used productively, find out how:

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                  20 Productive Ways to Use Your Free Time

                  6. Celebrate and Reflect

                  No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

                  Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

                  Try these 10 questions for daily self reflection.

                  More Articles About Daily Productivity

                  Featured photo credit: Unsplash via unsplash.com

                  Reference

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