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Seven Seriously Hardcore Project Management Apps

Seven Seriously Hardcore Project Management Apps

Running your own business can be hard — there’s time-tracking, invoicing, and contacts to keep track of, plus knowing what your entire team is doing (especially important if you manage a team remotely). If you’re trying to use a different solution for each one of these problems, things can easily get overwhelming (and the bill can get high!). These apps can help you stay on top of it all at once, in one spot.

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    Subernova

    Price: $19/month or $199/year for an unlimited account

    Features: Project management, invoicing features (including built-in estimates and invoices, payment via PayPal, automatic late payment reminders, and recurring invoices), email scheduling to clients, the ability to easily store links related to a client or project, iPhone and iPad apps, iCal synchronization.

    Ideal for: Someone who wants a tool with a pretty user interface, but that’s also got a lot of features. Subernova specializes in features that help creative teams stay on priority (which can be a struggle!), with “days left” being easy to view for milestones and projects, and the ability to receive a daily report with progress updates on all projects and their milestones.

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    project-overview

      Skylight

      Price: Plans range from $15/month (freelancer plan, limited to 3 team members) to $125/month (unlimited members, storage, and projects)

      Features: Light CRM features, integrates with Google Docs and PayPal, visual progress bars for projects, stages, and milestones, ability to create quotes and invoices (including generating quotes from scheduled time and resources for a project), discussions and comments at every level, time tracking.

      Ideal for: I see Skylight being useful for teams that need the ability to both see things from the “mile high” view and still be able to drill down to a delicate level of detail for projects, while being able to discuss things at each level. The visual progress bars play especially well into that need.

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        ProjectBubble

        Price: Plans range from $24/month (10 projects) to $99/month (unlimited projects and other perks)

        Features: Drag and drop prioritization of tasks, time tracking, visual views for milestones, file sharing.

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        Ideal for: Someone who has a lot of projects and invoicing to handle, but who also wants a simple, streamlined interface that’s easy to use. Possibly great for those working with online teams that consist of people not necessarily skilled in the usual project management tools (that we all know can be hard to pick up on the fly!)

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          CreativePro Office

          Price: Plans range from solo ($9/month for 3 team members) to team ($49/month for unlimited team members)

          Features: Project and task management, timesheets and job timers, invoicing, file management, desktop and mobile apps available, finance and productivity reporting.

          Ideal for: A team of five or more handling multiple projects, probably best suited for those in a service-based industry (because of the built-in financial tools and reporting). Especially useful if you want to see where your team members are spending most of their time and effort at a glance (because of the job timers).

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            Podio

            Price: Free for up to five years, $9/user/month

            Features: Podio’s main feature is its customizability — you can customize everything about Podio by adding or removing apps, modifying apps, and changing the appearance of your workspace. Using that feature, you can make Podio an all-in-one business management tool at a fraction of the cost of many other similar solutions.

            Ideal for: The team that needs a lot of flexibility with features — Podio’s app market has you covered with everything from project management add-ons, to sales and lead tracking, to job applicant tracking. The user interface is also clean and well-organized, making it easy to use.

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              LiquidPlanner

              Price: $29/user/month

              Features: Priority-based task and project scheduling, best case/worst case estimates, project analytics and reporting, iOS and Android apps, commenting on tasks and projects, time tracking and timesheet submission/approval.

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              Ideal for: Tech-savvy teams and businesses that can make the most of its features and need a robust tool to help them manage complex projects — especially projects with dependencies or the potential to get out of scope quickly.

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                WorkETC

                Price: Plans range from $195/month (for up to three users, $39/month for each extra user, no social media or accounting integration) to $595/month (for up to three users with $89/month for each additional user)

                Features: Triggers and dependencies for projects, help desk software, billing features (capturing of billable events, recurring invoices, and ability to handle tax and discounting rules), project templates, lead capturing tools.

                Ideal for: WorkETC is more expensive than many of the other options here, so it’s clearly meant for a business that’s running successfully with high profit margins, and that’s ready to work on systematization and streamlining behind the scenes, starting with its business management tools.

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                Last Updated on September 18, 2019

                15 Best Organizing Tips For Office Organization and Getting More Done

                15 Best Organizing Tips For Office Organization and Getting More Done

                You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

                Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

                A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

                Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

                So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

                1. Purge Your Office

                De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

                Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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                Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

                2. Gather and Redistribute

                Gather up every item that isn’t where it belongs and put it where it does.

                3. Establish Work “Zones”

                Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

                Place the appropriate equipment and supplies are located in the proper area as much as possible.

                4. Close Proximity

                Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

                5. Get a Good Labeler

                Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

                6. Revise Your Filing System

                As we move fully into the digital age, the need to store paper files has decreased.

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                What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

                Here’re some storage ideas for creating a smooth filing system:

                • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
                • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
                • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
                • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
                • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
                • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
                • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

                Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

                7. Clear off Your Desk

                Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

                If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

                8. Organize your Desktop

                Now that you’ve streamlined your desktop, it’s a good idea to organize it.

                Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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                Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

                9. Organize Your Drawers

                Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

                Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

                10. Separate Inboxes

                If you work regularly with other people, create a folder, tray, or inbox for each.

                11. Clear Your Piles

                Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

                Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

                12. Sort Mails

                Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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                13. Assign Discard Dates

                You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

                Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

                14. Filter Your Emails

                Some emails are important to read, others are just not that important.

                When you use the filter system to label different types of emails, you know their priority and which to reply first.

                Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

                15. Straighten Your Desk

                At the end of the day, do a quick straighten, so you have a clean start the next day.

                Bottom Line

                Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

                Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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                Featured photo credit: Alesia Kazantceva via unsplash.com

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