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Less Is More: 10 Writing Tips To Help You Develop Your Writing

Less Is More: 10 Writing Tips To Help You Develop Your Writing

You should always write with your reader in mind. And if you don’t waste words then you won’t waste their time. Make your points quickly and with thought so that whether your reader is an employer, hiring manager or blog reader they get to see the best of you.

Following these ten writing tips will help you write fewer words whilst still packing a punch.

1. Have a Point

Have something to say and a point to your writing. Whatever you write will then come more easily and you’ll avoid writing something about nothing.

2. Get to the Point

Read any newspaper and almost every article will have the facts first, followed by increasing amounts of context and detail. This grabs the reader’s attention and ensures that if they don’t get to the end of a story they still get the message.

Unless it is your intention to write a ‘whodunnit,’ start with your conclusion and then add the context.

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3. Keep it Simple

Don’t fall into the trap of writing long words to try and make yourself sound important. Keep your language simple and straightforward so that you do not alienate put anyone off.

4. Write Short Sentences

Shorter sentences are easier to read. Readers enjoy them and are more likely to continue reading.

Got that?

5. Keep Paragraphs Short

Paragraphs don’t have to be long, dense blocks of text, they can be a single sentence — which may consist of only a few words and sometimes only one.

By keeping your paragraphs short, your text will look more inviting to your reader and provide them with places to pause and think about what you’ve written.

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6. Choose Your Voice

Where practical write in the active voice to keep things engaging. You do this by constructing your sentences using the Subject, Verb, Object model:

The dog bit the postman.

If you reverse your sentence structure you will still have the same meaning but it has less oomph:

The postman was bitten by the dog.

Different language examples can be found on Wikipedia.

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7. Use Punctuation

Use punctuation to help you cram more meaning into fewer words. Semi-colon and bullet point lists can help keep things short and make your writing easier to consume. If you are not sure how to use the dreaded semi-colon, then have a read through this site.

8. Avoid Repetition

Unless you are writing a political speech, avoid repetition at all costs. It will bore your reader and seem as though you only have a few things to say.

9. Cut the fluff

Words such as nice, rather and very add no impact and just make sentences longer — see point 4. Either choose a substantial replacement or remove them altogether. For instance:

She had a very nice day.

becomes:

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She had a marvelous day.

Mark Twain suggested that you should “Substitute damn every time you’re inclined to write very; your editor will delete it and the writing will be just as it should be.” Not a bad writing tip.

10. Edit like you mean it

If you want to write a laser-guided message then you need to check every word is on point. Remove sections that meander, as your reader will prefer your writing if they don’t have to wade through off-topic content.

Mark Twain once wrote, “I didn’t have time to write a short letter, so I wrote a long one instead.” Don’t let your readers think you’ve been lazy and written the ‘long letter.’

Any more writing tips?

Do you have anything to add to my top ten writing tips? Have I missed something important? If so, please leave a comment below as I’d love to hear your thoughts. Thanks

Featured photo credit: http://szolkin.blogspot.com/ via s3.amazonaws.com

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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