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Kill Meetings to Get More Done

Kill Meetings to Get More Done
class="bigphoto">Meeting

You’ve got your list of things you want to accomplish for today, and yet, after a series of meetings that you had to go to throughout the day, none of the things on your list got done.

That’s because meetings are almost always a huge drain on your time, and should be killed on sight.

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Think about the last few meetings you attended — did you sit through them wishing you were somewhere else, or finish the meeting wondering what the point of the meeting was, or worse yet, feel that the same thing could have been accomplished through a simple email? Meetings are time hogs, and often leave you wishing you could get that time back.

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Is it possible to have a productive meeting? Sure, but it’s rare. A productive meeting would be if ideas could be communicated and agreed upon faster than through phones or email, not longer. A productive meeting would have a clearly stated purpose, be as short as possible, and have an outcome with assigned tasks to be completed after the meeting. In all the organizations I’ve worked for or been involved with, those meetings are truly rare — if they even exist.

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Instead, kill the meetings in your life, and get tons more done. Here’s how:

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  • Don’t hold meetings. If you’re the boss, or you’re in charge of scheduling meetings, you have the authority to cancel them. Try going one day without them. Instead, have the same purposes be accomplished through email. Do you have a meeting where people give you progress reports? Have them email you a progress report daily, at a specified time each day, and have your assistant collect them compile an overall daily report for you. A meeting at a glance.
  • Communicate through email, phone, then person-to-person. Make email your default communication mode. If someone wants to set up a meeting, ask them to email you with their questions instead. If that’s not good enough, agree to talk on the phone about it. As a last resort, agree to a 5-minute face-to-face, standing up. Don’t agree to coffee or lunch — most of the time, you’re just chit chatting. And when you do talk on the phone or in person, get to the point quickly — eliminate the preliminary friendly chatting. Just dive right in: OK, what needs to be done here? What are we trying to accomplish? What tasks will be done by whom? And then you’re done.
  • Beg off. If you’re not the boss, you might not control whether meetings are held or not. In that case, ask to skip it. Say that you’ve got an urgent project on deadline, and you won’t be able to make the meeting. If your boss tries to insist that you make it, ask if he or she would like to grant you an extension on your project.
  • Accomplish the agenda. Before the meeting, ask for a copy of the agenda. Then accomplish whatever’s on the agenda before the meeting even takes place. For example, if the meeting is to discuss a report, annotate the report thoroughly with your comments, and put your recommended actions at the bottom. Email that to your boss, and say that you’ve already done what’s required, so you can work on another project instead. Eliminate the need for you to be at the meeting.
  • The Puppydog Technique. Tim Ferriss, author of The 4-hour Workweek, suggests that you use the Puppydog sales technique to get out of meetings. Basically, this technique was originally used by pet shops to make a sale — if the customer is wavering, tell them to just take home the puppy and give it a try, and if it doesn’t work out, they can bring the puppy back. Many people will agree to this little trial — and they rarely bring the puppy back. Ask your boss if you can skip the meeting, just for today, as you need to finish something urgent. Just this once is hard to turn down. Eventually, your boss will realize that you don’t need to go to the meeting and that you’re more productive if you don’t.
  • Work from home. Convince your boss to let you work from home, and you can skip all meetings. This, of course, is ideal. Just make sure you’re more productive at home than at the office.
  • Get stuff done. If you are able to skip a meeting, actually get stuff done — important stuff. Be 10 times as productive as the people who went to the meeting.
  • Show proof. When the boss comes out of the meeting you skipped, turn in that big report or project. Show that you were super productive without the meeting — with cold, hard proof. Do this enough times, and you will impress your boss and the unproductive meeting will be a distant memory.

More by this author

Leo Babauta

Founder of Zen Habits and expert in habits building and goals achieving.

The Gentle Art of Saying No For a Less Stressful Life What to Do in Free Time? 20 Productive Ways to Use the Time Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Find Your Passion and Live a Fulfilling Life How to Pare Your To-do List Down to the Essentials

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Last Updated on November 5, 2020

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. A rut can manifest as a productivity vacuum and be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. Is it possible to learn how to get out of a rut?

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, or a student, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on Small Tasks

When you are in a rut, tackle it by starting small. Clear away your smaller tasks that have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate positive momentum, which I bring forward to my work.

If you have a large long-term goal you can’t wait to get started on, break it down into smaller objectives first. This will help each piece feel manageable and help you feel like you’re moving closer to your goal.

You can learn more about goals vs objectives here.

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2. Take a Break From Your Work Desk

When you want to learn how to get out of a rut, get yourself away from your desk and go take a walk. Go to the bathroom, walk around the office, or go out and get a snack. According to research, your productivity is best when you work for 50 minutes to an hour and then take a 15-20 minute break[1].

Your mind may be too bogged down and will need some airing. By walking away from your computer, you may create extra space for new ideas that were hiding behind high stress levels.

3. Upgrade Yourself

Take the down time to upgrade your knowledge and skills. Go to a seminar, read up on a subject of interest, or start learning a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college[2]. How’s that for inspiration?

4. Talk to a Friend

Talk to someone and get your mind off work for a while. Relying on a support system is a great way to work on self-care when you’re learning how to get out of a rut.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget About Trying to Be Perfect

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies. Perfectionism can lead you to fear failure, which can ultimate hinder you even more if you’re trying to find motivation to work on something new.

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If you allow your perfectionism to fade, soon, a little trickle of inspiration will come, and then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

Learn more about How Not to Let Perfectionism Secretly Screw You Up.

6. Paint a Vision to Work Towards

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the ultimate goal or vision you have for your life?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action. You can use the power of visualization or even create a vision board if you like to have something to physically remind you of your goals.

7. Read a Book (or Blog)

The things we read are like food for our brain. If you are out of ideas, it’s time to feed your brain with great material.

Here’s a list of 40 books you can start off with. You can also stock your browser with only the feeds of high quality blogs and follow writers who inspire and motivate you. Find something that interests you and start reading.

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8. Have a Quick Nap

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep[3].

Try a nap if you want to get out of a rut

    One Harvard study found that “whether they took long naps or short naps, participants showed significant improvement on three of the four tests in the study’s cognitive-assessment battery”[4].

    9. Remember Why You Are Doing This

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall your inspiration, and perhaps even journal about it to make it feel more tangible.

    10. Find Some Competition

    When we are learning how to get out of a rut, there’s nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, and networking conventions can all inspire you to get a move on. However, don’t let this throw you back into your perfectionist tendencies or low self-esteem.

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    11. Go Exercise

    Since you are not making headway at work, you might as well spend the time getting into shape and increasing dopamine levels. Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, or whatever type of exercise helps you start to feel better.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

    If you need ideas for a quick workout, check out the video below:

    12. Take a Few Vacation Days

    If you are stuck in a rut, it’s usually a sign that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange one or two days to take off from work. Don’t check your (work) emails or do anything work-related. Relax, do your favorite activities, and spend time with family members. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest.

    More Tips to Help You Get out of a Rut

    Featured photo credit: Ashkan Forouzani via unsplash.com

    Reference

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