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It’s all in the Approach

It’s all in the Approach

The Approach

We are often assigned tasks that we are unable to perform and that we seek help with.These tasks are often neither enjoyable for us, nor for the person we seek assistance or a sale from. We find ourselves in a situation where we must put it all in our approach or pitch.

I have come to learn that the best time to approach with your product / service is when the potential customer is most vulnerable. The only problem with this is the fact that you may not always find your customer within a state of beneficial vulnerability. In a lot of circumstances, you will find yourself having to create the customer’s need for the product.

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Your going to initially think that this might come across as impossible or unlikely to happen. The fact is, just about anyone has the capability to create a customer vulnerability based on the current, or a past situation. Your going to find this most effective by resurfacing a dilemma relating to this particular product / service within your approach.

No one wants to mow when they are mowing

Understanding this method is the first step. The best example that I am able to provide you with, is regarding lawn mowing / property care. I learned very quickly that going door to door proved to be unsuccessful as most people think of property care as “a breeze” and are less likely to accept the services offered. With this being said, the best approach would be targeting the potential consumer when they’re most vulnerable. For this particular niche, the best time would be either; when the customer is mowing their lawn, or have a lawn that is overgrown.

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The reason that this person is vulnerable is that they are currently experiencing the tediousness involved in maintaining their lawn, or that they have already realized this and are procrastinating and putting it off. By approaching the customer during these times, it increases your likelihood of positive results.

I don’t want to do this

Very often we are assigned a task that we are completely uninterested in completing. Whether we are eager to complete it or not, it is required. Your most beneficial method of having this work completed, without actually doing it yourself, is having someone else do it. With this being said, someone else isn’t going to necessarily take this without any hesitation. The best method of reaching out to someone else and push away the task assigned to you is all in the approach.

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When we approach someone with a task, the last thing we want to do is focus on the tediousness involved. We want to ensure that the person we are approaching is under the assumption that we approached them due to the fact that they are the expert. We need to emphasize on the ability which this person possesses and that the reason we are coming to them with the task, is the fact that they are the best man for the job. When we talk someone up like this, it increases their self-worth. The fact that we are admiring the individual’s skills and assigning a responsibility, could push the individual to work hard and achieve much better results then originally expected.

Conclusion

We are often assigned tasks that we know would bring better results if the task is managed by someone else. Whether or not we get the work done by someone else is completely dependent on how we approach them with the project.

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We may also find ourselves looking to sell a service but having a hard time reaching customers. We are going to find this most beneficial and profitable when we are finding our customers in moments of weakness and when they are most vulnerable. By creating a need, or approaching when the customer is in a moment of need, we are most likely to receive positive results from our approaches.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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