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How To Do What You Don’t Want To Do

How To Do What You Don’t Want To Do

We all have to do things in life we don’t want to do. For me, it’s laundry, cooking and exercising. For others, it’s something else. Some of these things we need to do on a daily basis, while others are more long-term goals. In a world where every person seems to be a procrastinator, how do you find the willpower to do those dreaded activities in your life? Here are 10 tips to help you do what you don’t want to:

1. Make a decision to grow by facing your fear.

Not all of the things you need to accomplish are based in fear (think cooking, laundry). But many of them are. What if you have to give a big presentation but you feel like you’d rather put a bullet in your brain than speak in front of a group? Many of the things you need to do can lead to self-growth. Facing your fears head-on will make you a better person. And remember, the more you do something, the easier it gets. But you have to stop putting it off and just do it.

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2. Remember how it affects you in the long run.

Let’s say you know you need to eat healthier and exercise (don’t we all?). Procrastinating is only hurting you. The longer you wait, the more your body will deteriorate. It’s easy to get stuck in your comfort zone, but some of the time, your comfort zone has negative consequences for your future. So the trick is to think long-term. Think about how your actions (or inaction) today will be affecting your tomorrow or 10-20 years from now.

3. Realize it might affect other people.

Maybe your spouse has been asking you to clean up your huge pile of junk in the kitchen for a long time. And the reason the junk pile is there is because you hate dealing with the details of paper, mail and all the other random stuff that has collected in that spot. Putting off cleaning is probably creating resentment toward you from your spouse. Not only is your inaction affecting him/her, but also the overall quality of your relationship. So suck it up and do what you need to do – if not for you, then for someone you love.

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4. Break it down into smaller steps.

Sometimes the tasks you need to accomplish seem so daunting and overwhelming you don’t know where to begin. So what happens? You do nothing. And accomplish nothing, too. Before I started my Ph.D. program, the thought of writing a dissertation that was several hundred pages long seemed like an impossibility. But once I reframed it and thought of it as several shorter “papers” put together, then it didn’t seem so bad. Breaking it down into smaller tasks helps immensely.

5. Don’t do it all at once.

If you need to clean that junk pile, don’t feel like it all has to be done in one sitting. Any effort toward your end goal is progress. Even if you’re pursuing a degree or doing your taxes, any small effort counts. And if you’re like me, it helps to not have to do it all at once. So give your self permission to take the time to get the job done. But you have to stick with it – don’t forget about it and give up. And you also can’t leave it until the last minute because then you will have no choice but to do it all at once.

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6. Prioritize steps.

Once you have the small steps mapped out, rank order them on what is most important. Start with that. What is the most immediate need? What is the least? Maybe you’ve been putting off paying your bills (that’s a dangerous one), but if that sounds like you, make sure you first pay the ones due soon. As obvious as it sounds, many people don’t prioritize like that. Even if it’s cleaning your house you are procrastinating about, start with the room you think is the dirtiest.

7. Put the steps on a calendar.

I am addicted to my calendar. Without it, I would accomplish nothing. But I do know people who don’t keep a calendar. If that’s you, then get a calendar. Heck, most smart phones these days have calendars on there for you. Put your tasks down on particular days. So when you get up that morning and look at what you have to do that day, you will see your tasks and will be more likely to accomplish them because it’s on your daily to-do list.

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8. Remember the end result.

Some goals don’t show results quickly. Those are the most difficult ones to start. If you need to lose 50 pounds (or more), you’re probably not going to see the scale move a whole lot for the first week or two. So it’s easy to become discouraged when you are not seeing the results of your efforts. But stick with it. Remember how great it will feel once you accomplish your goal.

9. Discover an appreciation for what you have to do.

If you’re grumbling about cleaning your house, doing your laundry, paying your bills, or cooking, remember how lucky you are to have a house, clothes, food and money to pay for it all. Not every activity you do is fun, but you can always find some appreciation in whatever you need to do.

10. Reward yourself.

Grab a hot fudge sundae or treat yourself to a long, hot bath and some wine when you’re done! It’s okay to spoil yourself. And when you decide to reward yourself after you have accomplished what you don’t want to do, it will serve as more of an incentive to get it done!

Doing what you need to do doesn’t have to be a horrible experience. If you follow these 10 steps, you’ll have your goal finished in no time!

More by this author

Carol Morgan

Dr. Carol Morgan is the owner of HerSideHisSide.com, a communication professor, dating & relationship coach, TV personality, speaker, and author.

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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