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How to Battle Sleepless Nights

How to Battle Sleepless Nights

It all began with an idea I had before going to bed.  Quite excited, I turned to write it down, stressed that I would forget it.  The problem is that my enthusiasm didn’t settle down, I know that I had written everything down but I was anxious to begin and the possibilities swirled like a maelstrom in my head.  When I finished, lo and behold, I had the entire workflow in front of me and I was quite content as one might expect. But guess what? Being content was not enough to cool down my enthusiasm; I had to see it through! So I set out to battle the night, began the project and when I finished it 3 hours later, I slept like a baby.  When I woke up, I had more insight about why I had problems going to bed that night and how to avoid it in the future.

1. Deal With Issues, Ideas and Unfinished Tasks Before Going to Bed

As it turns out, when we turn to sleep, we lower our guard. Our body relaxes, our body temperature drops and, as a result, our brain’s floodgates come tumbling down, sweeping away our sleep and bringing into our conscious mind thoughts from our subconscious that lay dormant during the day.  I found out in retrospect that I was entertaining this idea the entire day and I was unaware that not dealing with it in that exact moment, (i.e. writing it down) would cause me to lose several hours of sleep! Unresolved projects, unfinished tasks, a full inbox that demands our attention – they all come back at night to haunt us. And to make things worse, if we fall asleep, those things that we were not able to solve during the day, visit us in our dreams. If you’re not suffering from insomnia or other sleep depriving medical conditions, the best way to fight sleepless nights is to process everything that needs to be processed during the day, without procrastinating or postponing to-do things that you’re already partially aware of.  This doesn’t mean you have to do it, you just have to get it out of your head and into the right list.

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2. Tackle your Tasks 2 Hours Before You Go to Bed

The phenomenon that propels this suspense/excitement/anxiety that catches us unprepared at night and prevents a much needed shut-eye is called the Zeigarnik effect.  The Zeigarnik effect is our innate tendency to remember an uncompleted or unresolved tasks rather than a completed one.  When we complete tasks and projects, they evaporate from our memory, leaving much room that is instantly occupied by unprocessed business and as a result leaves us awake at night. That’s why the things that cry for your attention on the to-do list must be closed before you go to sleep.  If you can’t close them, at least have a plan that will detail (preferably step-by-step) how you’re going to tackle that pesky task the next day.  This way your mind will know it’s taken care of. The key is to do all of this at least 2 hours before you head hits the pillow.   This will give your subconscious enough time to process that your tasks have been handled.

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3. Follow Your Real-Life Dreams

I also found the above phenomena stealing sleep from me on projects that were not that urgent, i.e. those on my someday/maybe list.  Since it’s a list of things that I dream to do one day, they have the potential to occupy the slot between dream and day time. Another dangerous side effect of not following up on your dreams (and what are someday projects if not dreams waiting for realization) can result in remorse – and remorse can and will keep you awake at night. Make sure those items are handled as well as the more pressing ones, but whatever you do, leave enough space between planning and sleep.  Cutting it too close might create an opposite effect.

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What do you do to battle your sleepless nights? Leave a comment with your own personal tips and advice on how to get a good night’s sleep.

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More by this author

Haim Pekel

Haim Pekel is an entrepreneur and shares tips on productivity and entrepreneurship at Lifehack.

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Last Updated on November 18, 2019

How to Prioritize Right in 10 Minutes and Work 10X Faster

How to Prioritize Right in 10 Minutes and Work 10X Faster

Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

How do we manage that?

I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

The Scales Method – a productivity method I created several years ago.

How to Prioritize with the Scales Method

    One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

    At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

    After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

    • She could produce three times more creative ideas for blog articles
    • She could publish all her articles on time
    • And she could finish all her work on time every day (no more overtime!)

    Curious to find out how she did it? Read on for the step-by-step guide:

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    1. Set Aside 10 Minutes for Planning

    When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

    My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

    Use this time to:

    • Look at the big picture.
    • Think about the current goal and target that you need/want to achieve.
    • Lay out all the tasks you need to do.

    2. Align Your Tasks with Your Goal

    This is the core component that makes the Scales Method effective.

    It works like this:

    Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

    By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

      To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

      Low Cost + High Benefit

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      Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

      Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

      High Cost + High Benefit

      Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

      Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

      Low Cost + Low Benefit

      This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

      These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

      High Cost + Low Benefit

      Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

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      For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

      Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

        After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

          And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

          Bonus Tip: Tackling Tasks with Deadlines

          Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

          What to do in these cases?

          Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

          For example, let’s dip into the editor’s world again.

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          Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

            Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

            The Scales Method Is Different from Anything Else You’ve Tried

            By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

            And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

            Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

            Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

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            Featured photo credit: Vector Stock via vectorstock.com

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