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Delegate Your Time Sinks and Reclaim Your Day

Delegate Your Time Sinks and Reclaim Your Day

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    What’s the number one most effective way to make more time in your day? Get other people to do the things you’d normally be doing. Many people complain that there aren’t enough hours in the day when the problem is simply that there are too many tasks in their day that could easily be given away to someone else.

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    You Can Afford It

    Even if hiring someone (probably a virtual assistant) to help out doesn’t seem cost effective upfront, it will be with a little smart planning. By giving away the low-level tasks that take up lots of time and provide few returns, you have more time to spend on high-level, high-reward tasks that will not just pay for the assistance but make it profitable to have one. If you do this right, you’ll still be doing less work — high-reward tasks make more profit in much less time.

    It’s Hard to Give the Work Away

    One problem many people have with delegation is that it’s difficult to pass on work to others. It’s easy to talk yourself into thinking that you’re the only one who can do the job right and that nobody else can be trusted to produce the results that you can. Just recognize that it’s naturally difficult to pass things on and start with the small stuff. Let yourself build up to being comfortable with your assistant — at least you’ll be using up fewer hours and costing yourself less money to begin with!

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    Don’t Pay to Delegate What You Can Eliminate

    If you are trying to palm a task off on someone else, consider whether there’s a way to completely eliminate it in the first place. If it doesn’t need to be done, you don’t need to be losing money by having someone else do it. What seems to be a given necessity isn’t always one. There may be an automated system that can be put in place as a replacement, or it’s often simply the case that many admin tasks that take up your day aren’t necessary to begin with. Always look to eliminate before you delegate.

    Ensure the Job Gets Done Right

    One thing that no amount of delegation will eliminate is the need to check that the job is done properly. If checking the job takes as long as doing the job, just do the job yourself. There are three things you can do to ensure quality work gets done.

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    Hire carefully: check each individual you consider as closely as you can. When you choose the best of the bunch, put them on a trial period and monitor their work more closely than you normally would for a while. If they are not what you expected them to be, it’s better to give them the boot now rather than later; hiring assistance is time consuming but letting the problem lie will cost you dearly the longer it goes on.

    Give good instructions
    : be clear and concise with your instructions. Be concise enough that the clarity of the instructions aren’t compromised and clear enough that the assistant can have no doubt about what is being asked of them. Ask for deliverables — “research topic X” is nowhere near as good a request as asking for a report on topic X that contains sections on Y and Z. They’ll know what to research, which aspects of the topic to focus on and how to present the information to you. Always provide deadlines, and always provide the narrowest statement possible — being vague will do you no favors.

    Give good feedback
    : while you should never hire someone incompetent to start with, there’s always room for improvement. Don’t expect that improvement to come without the right encouragement and feedback. Tell them what they’re doing wrong and how they could improve on that — and equally important, tell them what they’re doing right, or they won’t know whether or not to keep doing it.

    In most cases, that combination will ensure you get good results from your assistant and can even whip an underqualified individual into shape pretty quickly.

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    Good luck with delegation. It can be tough and scary, but you’ll wish you’d done it earlier when you have a few more hours in the day.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

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    Last Updated on September 22, 2020

    How to Wake Up Early: 6 Things Early Risers Do

    How to Wake Up Early: 6 Things Early Risers Do

    You have probably heard the success stories about people who wake up early. Apple CEO Tim Cook, Oprah Winfrey, and Olympic medalist Caroline Burckle all talk about the positive impact of waking up early on their lives.

    Even though many assign a portion of their success to waking up early, many find it difficult to make the switch. While most people know what needs to happen to change their life, they find then difficult to implement consistently. To understand how to wake up early, you need to tap into the wisdom of those already doing it.

    Here are the 6 things early risers do:

    1. Stop Procrastinating

    The first thing you need to do when you want to learn how to wake up early is to go to sleep earlier. Stop procrastinating. You will find it much easier to wake up when you are getting the proper amount of sleep. Set a bedtime that allows you to get 8-hours of sleep and hold yourself accountable.

    The problem most of you will have at first is how tired you will feel. If you are someone who goes to sleep after midnight, waking up by 6 a.m. will not be easy. The reason you need to push through that initial difficulty is that you are going to be very tired at the end of the day. Realistically, you probably would fall asleep at your desk or doze off on your lunch break. Either way, waking up early no matter how you feel will motivate you to go sleep at the proper time that night.

    Think of it as someone who procrastinated until the night before their project was due. Having done this myself, you do what you need to do to complete the project, whether that means working all night or cutting some corners because you don’t have time to triple-check your work.

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    After you turn in your project, you feel both exhaustion and jubilation. After you make it through the workday and crash at home, you promise yourself you’ll never wait until the last minute again. This same feeling will happen when you force yourself to wake up early no matter what time you went to sleep. You are going to promise yourself you will go to bed at the right time.

    Most people don’t go to bed when they should because they know they will ultimately make it up in the morning.

    2. Pace Yourself

    If you want to start waking up a couple of hours earlier each day, you may not be able to make that change all at once. It stands to reason the more drastic the shift, the more difficult it will be.

    So, instead of trying to adjust your sleep pattern by several hours, start in 15-minute or 30-minute intervals.[1] If you wake up 30 minutes earlier each week, you will be a morning person by the end of the month. This may feel like you are drawing out your goal but in reality, you are accomplishing it much quicker than most. Most people who are naturally night owls find it difficult to completely change their sleep habits overnight.

    Think of it as someone who is trying to quit drinking coffee. Outside of the fact you may enjoy the taste of coffee, your body is used to operating with a certain amount of caffeine and sugar. Some will be able to quit overnight and their body will adjust accordingly. And if you are one of those people, then do what works for you.

    However, if you were to take an incremental approach, then you may first start drinking your coffee black. Then, you could switch to decaf before slowly lowering the amount of coffee you drink each day. As you can see, this approach will help minimize the feeling of withdrawal while getting the results you want.

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    3. Watch Your Lighting

    Light reduces your body’s production of the sleep-inducing melatonin hormone. In practical terms, your body naturally wants to be awake when the sun is up and go to sleep when the sun is down. This is called your circadian rhythm.

    In the technology-driven world we currently live in, you likely look at a screen or two before bed. Studies show television and phone screens trick your body into thinking the sun is up. As a result, your body starts producing less melatonin. To help you fall asleep, you should stop looking at screens at least an hour before bed.

    This can also mean that if you want to wake up before the sun, looking at your screen when you wake up can help you to stay awake.

    Peter Balyta, the President of Education Technology for Texas Instruments says he wakes up at 5:20 a.m. and scans his emails before starting his day. This is also true for M.I.T. president L. Rafael Rief. He wakes up around 5 or 5:30 a.m. and checks his phone for anything urgent.[2]

    4. Make It Worth Your Time

    Have you ever woken up early but went back to sleep because you didn’t have a reason to stay up? To put it another way, have you ever fallen asleep because you didn’t have anything better to do?

    If you want to be excited about going to sleep and waking up early, then you need to give yourself a reason to be excited. You can accomplish this by listing the three things you want to accomplish the next morning. Notice I said “want” and not “need” to accomplish. You don’t want to be dragging yourself into the next morning kicking and screaming.

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    Your list should not only include what you want to accomplish but also why you want to accomplish it. If you want to take it a step further, list the consequences of not waking up early.

    People who have figured out how to wake up early are shown to be more successful, persistent, and proactive in their life. They tend to be happier and handle stress better. It is also shown that people who wake up early procrastinate less.[3] If you find any of these benefits something you want to add in your life, then waking up early is shown to help.

    5. Avoid Binging

    There is a difference between sleeping and getting a good night’s sleep. Sure, you can drink alcohol and fall asleep, but you will not be getting quality rest. You will wake up feeling as though you slept for only a couple hours.

    It is best to stop drinking at least 4 hours before bedtime. Binge drinking is known to impact your sleep-inducing melatonin hormone levels for up to a week. The same holds true with eating a large meal right before bed. It is not that your body can’t process food and sleep at the same time. The main concern has more to do with the possibility of indigestion or heartburn than anything else.

    If you find yourself dealing with either of these symptoms, then you may want to stop eating at least two hours before bed.

    6. Get the Blood Flowing

    Those who have mastered the technique of how to wake up early tend to start each morning with movement.

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    Your first movement is to get out of bed. To help you get out of bed, have your alarm far enough away that you need to get up and turn it off. Before you allow yourself to contemplate going back to sleep, take a moment, and do 10 push-ups or 10 jumping jacks. Think of each exercise as you taking one step further from being able to go back to sleep.

    Mellody Hobson, President of Ariel Investments wakes up at 4 a.m. each morning. She starts each day by exercising. Her exercises include running, weight lifting, swimming, and cycling.

    You decide for yourself how you want to get your blood flowing. Whether you want to go on a walk, workout at the gym, or do something at home, make sure you are scheduling time to exercise.

    Final Thoughts

    The key to understanding how to wake up early is to recognize that it is heavily driven by the actions you take the night before. You will wake up early if you go to bed at a good time and get the proper amount of sleep.

    By taking the time to prepare yourself both mentally and physically each night, you can ensure you are positioned for success the next morning. Once you have taken the proper actions the night before, make sure you use that momentum to start your day, on time.

    The goal is to make the actions you want to take as easy as possible. The key to changing your life is to discover a way to have the wind at your back, going in the direction you want.

    More Tips on How to Wake up Early

    Featured photo credit: Laura Chouette via unsplash.com

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