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Delegate Your Time Sinks and Reclaim Your Day

Delegate Your Time Sinks and Reclaim Your Day

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    What’s the number one most effective way to make more time in your day? Get other people to do the things you’d normally be doing. Many people complain that there aren’t enough hours in the day when the problem is simply that there are too many tasks in their day that could easily be given away to someone else.

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    You Can Afford It

    Even if hiring someone (probably a virtual assistant) to help out doesn’t seem cost effective upfront, it will be with a little smart planning. By giving away the low-level tasks that take up lots of time and provide few returns, you have more time to spend on high-level, high-reward tasks that will not just pay for the assistance but make it profitable to have one. If you do this right, you’ll still be doing less work — high-reward tasks make more profit in much less time.

    It’s Hard to Give the Work Away

    One problem many people have with delegation is that it’s difficult to pass on work to others. It’s easy to talk yourself into thinking that you’re the only one who can do the job right and that nobody else can be trusted to produce the results that you can. Just recognize that it’s naturally difficult to pass things on and start with the small stuff. Let yourself build up to being comfortable with your assistant — at least you’ll be using up fewer hours and costing yourself less money to begin with!

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    Don’t Pay to Delegate What You Can Eliminate

    If you are trying to palm a task off on someone else, consider whether there’s a way to completely eliminate it in the first place. If it doesn’t need to be done, you don’t need to be losing money by having someone else do it. What seems to be a given necessity isn’t always one. There may be an automated system that can be put in place as a replacement, or it’s often simply the case that many admin tasks that take up your day aren’t necessary to begin with. Always look to eliminate before you delegate.

    Ensure the Job Gets Done Right

    One thing that no amount of delegation will eliminate is the need to check that the job is done properly. If checking the job takes as long as doing the job, just do the job yourself. There are three things you can do to ensure quality work gets done.

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    Hire carefully: check each individual you consider as closely as you can. When you choose the best of the bunch, put them on a trial period and monitor their work more closely than you normally would for a while. If they are not what you expected them to be, it’s better to give them the boot now rather than later; hiring assistance is time consuming but letting the problem lie will cost you dearly the longer it goes on.

    Give good instructions
    : be clear and concise with your instructions. Be concise enough that the clarity of the instructions aren’t compromised and clear enough that the assistant can have no doubt about what is being asked of them. Ask for deliverables — “research topic X” is nowhere near as good a request as asking for a report on topic X that contains sections on Y and Z. They’ll know what to research, which aspects of the topic to focus on and how to present the information to you. Always provide deadlines, and always provide the narrowest statement possible — being vague will do you no favors.

    Give good feedback
    : while you should never hire someone incompetent to start with, there’s always room for improvement. Don’t expect that improvement to come without the right encouragement and feedback. Tell them what they’re doing wrong and how they could improve on that — and equally important, tell them what they’re doing right, or they won’t know whether or not to keep doing it.

    In most cases, that combination will ensure you get good results from your assistant and can even whip an underqualified individual into shape pretty quickly.

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    Good luck with delegation. It can be tough and scary, but you’ll wish you’d done it earlier when you have a few more hours in the day.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on May 7, 2021

    Productivity Boost: How to start your day at 5:00 AM

    Productivity Boost: How to start your day at 5:00 AM

    I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

    Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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    Relocate your alarm clock.

    Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

    Scrap the snooze.

    The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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    Change up your buzzer

    If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

    Make a puzzle

    If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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    Get into a routine

    Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

    Have a reason

    Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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    As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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