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Agreeing on Deadlines With Yourself Just Doesn’t Work: Here’s What Does

Agreeing on Deadlines With Yourself Just Doesn’t Work: Here’s What Does

A piece of advice that I have heard many times over is to set deadlines with yourself. In other words, when you are working on a task, you then agree on a deadline that you are trying to keep. This in turn should help you to finish the task in time.

Let me ask you this, however: How many times you have set these kinds of deadlines only to realize that you weren’t able to keep them? Or, how many times have you postponed or changed that very deadline till a later date since you realized you can’t get the task done because the deadline was unrealistic? I don’t know about you, but this has happened to me many times and I have come to the conclusion that negotiating and setting deadlines just with yourself is doomed to fail.

The problem is that it’s so easy change and postpone the deadlines rather than trying your hardest to get the work done within the defined boundaries. If this is the case, what is actually causing us to neglect those deadlines we set this way?

You are not feeling the pressure

The answer to this question is simple: you keep the deadlines to yourself and no one else knows about them.

The problem with this approach is that it’s easy to make changes to the original plan since you are the only person to know about it. Without any external feedback or pressure toward yourself, making those changes is very effortless. Unfortunately, this is just cheating yourself and that can lead to unnecessary procrastination, which in turn makes things more difficult for yourself and accomplishing a task becomes harder and harder.

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This is too bad, since the noble idea of a deadline is now turned upside down: Rather than setting the boundaries to your work and getting them done in a timely manner, the task keeps hanging on your task list unnecessarily.

So you think that others are criticizing you?

When I consider the situations when I have set the deadlines with myself (which I wasn’t then able to keep), I can think of at least three core reasons for doing so:

  • I didn’t want to feel external pressure
  • I wasn’t sure if I was able to finish the task in time
  • I felt that others could criticize me if I didn’t deliver the task within the set boundaries

First, announcing a deadline publicly makes you more exposed to external pressure. In other words, other people expect that you will fulfill the promise of getting something done before the deadline. If this pressure is just too much to handle, you try to avoid it.

Secondly, you may feel unconfident about your own capabilities of delivering a task within a timeframe. This is especially true if you really don’t know the task well or that you don’t have the necessary skills to perform it.

Thirdly, no one wants to be criticized or yelled at if the work isn’t delivered on time. Keeping the deadline to yourself is easier, since you are the only one who knows about it.

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Stretching your comfort zone

In order to get rid of the inefficiencies of internally-negotiated deadlines, you should just do the opposite: be open about them and announce the deadlines to the world. Only in that way can you expect better results, and it makes you try harder to deliver the tasks on time. Even though this may seem scary to some, you should do it anyway. That’s the only way of overcoming the continuous postponing and cheating on yourself with deadlines, which you are not going to meet.

Before you announce anything to the world, understand that you have less time than you think. When you realize this, it helps you to set more realistic deadlines, thus diminishing the fears that you have towards setting the public timeframes. Also, when you are realistic about your own skills and understand what the task is really all about, and then giving more accurate schedules becomes easier.

Deadlines the right way

1. Analyze your situation thoroughly. Before setting the deadlines, ask yourself these questions:

  • What is the actual amount of time that I have?
  • How much work do I really have to do?
  • What is my skillset related to the task and the deadline?

Be very realistic with the answers, since this lays the foundation for good solid deadlines. If you have any doubts about your own skills, about the task, or the time available, it’s time to be more conservative on what you promise.

2. Less is more. Decide the goal you want to reach, but be aware of promising too much. As mentioned, you have less time on your hands than you think and time literally flies when you get down into your work.

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Taking a slightly more conservative approach is better than trying to promise too much. Getting less work done in this case is better than explaining later why you weren’t able to get everything done that you so boldly promised to do.

3. Take external factors into account.  Understand that there are factors which decrease the amount of time you have for the task and for meeting the deadline.

For instance, if you promised to do a task for your boss within five days, but you are travelling on Monday and you have meetings all Tuesday, all of a sudden you have only three days to do the task. Take these external causes into account when deciding on the public deadline for your work.

4. Be honest with yourself (and others). This point is absolutely crucial.

For instance, when I was at my day job and I was assigned a task which I wasn’t skilled to do, I let my boss or project manager know about it. This way, I wasn’t setting unrealistic expectations and everyone knew what the real situation was.

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5. Announce the deadline to the world.  Once you have all the background work done, it’s time to publicly announce your deadline. This makes you really try to meet the deadline and postponing it becomes harder and harder.

When you announce your schedule, make yourself accountable—for instance, towards to your blog’s visitors, e-mail list subscribers, your friends, your spouse, your colleagues and your boss, your mastermind group, or your coach.

6. Learn from failure. If you still happen to miss a deadline, analyze why it happened. Just calmly figure out the reasons that lead to missing it and use that experience the next time when you set another deadline.

Conclusion

There are times when keeping a deadline to yourself is justified, but if you have an important task that you want to get done, announcing the deadline to the world is a better option (especially if this task takes you closer to your big goals). For instance, I’m writing a productivity book right now and I have already announced to my e-mail subscribers (and anyone who I talk with), that this book is going to be published on October 22nd, 2013.

This way, I will make sure to really meet the deadline and get everything done before that date.

Over to you: How do you create effective deadlines?

More by this author

Timo Kiander

Productivity Author and Founder of Productive Superdad

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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