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9 Tips On Writing Effective Emails To Get What You Want

9 Tips On Writing Effective Emails To Get What You Want

With billions of emails sent each day, it’s not surprising our emails aren’t having the impact we would like. As a form of communication, they’re fast, convenient and accessible to all, but are they effective? They can be if you are willing to follow some simple rules for writing effective emails.

1. Length matters

Regardless of what you say, size matters. We have all been a recipient of a long email, you know the one that makes you sigh even before you start to read it? Putting too much in an email will get a negative reaction from the outset. Keep your email short. If you have a number of subjects to discuss, consider writing a number of emails. It is easier to respond to and deal with one item at a time rather than bombard a person with an inquisition.

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2. Be clear

Get to the point and get there quickly. Let the person know what the email is about in the first sentence; don’t make him or her wait. Getting to the point quickly will hold interest. If there is an action required by the receiver tell him or her that, if a person is clear about what is required he or she will act more quickly.

3. Optimize subject lines

Writing clear subject lines will assist in the clarity required for effective communications. How can you inform the receiver of the content of your email. Think of your subject line like a headline in a newspaper – you have to grab attention fast. Write a subject that has meaning and don’t be afraid to change a subject line if the initial subject of the email is no longer relevant. If an email is going back and forth and the content and relevance changes, change the subject. If you don’t, the receiver may get confused as to context and misinterpret the email.

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4. Don’t send immediately

If you are sending an important email don’t send it immediately after writing. It is wise to take your time and proof-read your email. Alternatively, get someone else to read it for you. If you are writing about a delicate matter, engage someone else’s opinion to ensure the tone of your email is the tone you intend. And don’t forget to consider if an email is the right form of communication at all.

5. Time it right

Always consider timing. This will depend on the goal of your email. You don’t want to get lost in an overloaded inbox. Monday mornings are busy because people are catching up with the previous week. Friday evenings are risky as people leave early for the weekend. Think about the person receiving the email in relation to your subject, when will it suit hime or her to read your content?

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6. Include relevant information

Remember to include all relevant information and links. If you are asking someone to do something for you and you don’t include the links, the likelihood is he or she won’t bother. I regularly receive emails from people who want me to check out their software or their website and they have forgotten to send me the link to their website. People are time-deficient; make it easy for them.

7. Give and take

Don’t only send emails when you are asking for something. Consider the other person. If I only hear from you when you want something I may not respond so well to your requests. Think how you can help others. If you have clients, send them relevant articles or information when you come across it. Keep yourself fresh in their minds. If you want to sell to someone ask first what you can do for them before you ask them to buy from you. Every relationship involves give and take.

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8. Use [EOM]

If you have a short message to send someone consider using only the subject line and [EOM]. [EOM] short for “End of Message.” If you want to tell someone that you received his or her message or that you are clear about what you have to do you could try the following:
SUBJECT: Got your message, I will take care of it [EOM]
This will save the receiver time by not having to open the email. Every second saved adds up to minutes, hours and days that you could be using to do something else.

9. Manage your emails

If you are a person who is not in control of your emails you will likely find that the emails you send are not getting the response you would like. If you don’t reply to other people in a timely manner they will likely not have the respect for you or for your communications that you would like.

In essence, effective emails, like any form of communication should be clear, concise and courteous. Keep these rules in mind when writing your emails and you can’t go wrong.

Featured photo credit: Laptop Stock Image by ChefMattRock via flickr.com

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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