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8 Things You Can Do To Perform Really Well Even At The Last Minute

8 Things You Can Do To Perform Really Well Even At The Last Minute

Opportunity doesn’t always give you ample warning … or sometimes, any warning. That doesn’t mean you should let it pass you by. Instead, follow these simple but powerful tips for performing well even when you don’t have time to prepare.

1. Stop and Look Around

Take a few deep breaths to calm your heart rate and your brain. When things come at us suddenly, even positive things, our brains might interpret them as threats. You need to take a moment to breathe, take in your environment, and interpret for your brain what the opportunity is.

For example, if you’ve just found out that your boss expects a report from you during the meeting that starts in five minutes, duck into the bathroom for a moment, lock yourself in the stall, and get centered. Tell your brain that it’s an opportunity, not a threat.

2. Picture the Positive

Fight off panic at being put on the spot by picturing things playing out in the most positive way possible. This helps you to look for positive responses instead of negative ones. We tend to focus on the negative, and when we see it, it can throw us in a tailspin that simply produces more negative reactions. Instead, cue your brain to find the positive in what is happening.

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Before you leave the bathroom and head out into that meeting, picture the meeting room itself. Picture your boss smiling. Picture yourself, confident, smiling, and calm, giving a report. Then go and match that picture in your head.

3. Assess and Triage

When you have little or no preparation time, you simply cannot do it all, no matter how much you would like to. If a client throws an urgent, last-minute project your way, you know immediately that you cannot cover all the details as you normally would. So you assess and triage.

Assess by looking over the project and determining what the needs and potential solutions are.

Then triage by quickly assigning each need, and corresponding solution, a priority level from one to five, with one being the highest priority and five being the lowest. Then start on the first-level priority needs. Once you finish those, hit the second-level priority needs, then the third-level, and so on. Keep going until your time is up, and though you may not have finished everything, you will know you have finished what is most important.

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4. Fall Back on Your Strengths

When Joe found out he was sitting next to two of the high-level executives at dinner during the annual sales conference, he panicked a little. He would have liked to have time to mentally prepare, maybe do a little research on their roles, think through some intelligent questions.

Instead he found himself in conversation with no prep time, so he fell back on what he knew he could do: ask questions and find common ground. The conversation went better than he could have planned because he didn’t focus on what he was missing but on what he had.

Your natural strengths are always there for you, even without the preparation you would like to have. We use advance warning to shore up on our weaknesses; so when you don’t have the warning, depend on your strengths.

5. Ask for Help

Asking for help is a good idea any time, but especially when you’re facing a tighter-than-usual time frame. When you find yourself suddenly planning your sister’s wedding, or the company picnic, or manning the booth at the tech conference, use those networking skills to your advantage.

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Call in help: friends, family members, coworkers. You’ll get the best response by asking them to take on specific roles or duties. People tend to shy away from open-ended requests for help, either because they don’t know quite how to respond or because they’re afraid it will become an all-consuming commitment. So be specific: Will you find a local florist? Will you get the cost on catering for X number of people? Will you man the booth for an hour so I can go get lunch and read through these notes?

6. Don’t Over-Explain

It’s easy, when you feel nervous about a situation, to try to explain what is going on, why you aren’t as prepared as you would like to be, so on. But over-explaining and endlessly apologizing will only make you look worse.

If you must, issue a brief apology or explanation: “I’m sorry I don’t have the hand-outs I normally would,” or “Since I don’t have my portfolio with me, here’s my website address where you can view it anytime.”

7. Proceed with Confidence

Have you ever been in the audience when a visibly nervous performer took the stage? It makes you nervous, doesn’t it? You just start holding your breath, waiting for the performer to mess up.

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Your nervousness creates nervousness and discomfort in others. That makes it difficult for them to be mentally cheering you on, since instead they’re mentally cringing at the display of nerves.

The answer is to act confident even if you feel nervous. Take a deep breath, swallow that lump in your throat, and stride forward with your head up. If your hands are shaking, put them in your pockets, or link them behind your back. Smile, big and wide, and look people straight in the eye. Act like you would if you were completely prepared. The confidence you portray will make people feel at ease with you, which will help make you to feel more comfortable and do a better job.

8. Find Connection Points

So you sent a pitch to the big-shot editor at the big-shot magazine weeks ago and you heard nothing back. In your mind, it’s not happening, until you answer an unknown caller and find yourself talking to the editor. The big-shot editor. Of the big-shot magazine. About your pitch, which she likes.

Don’t freak out. Breathe deep, listen, and remember that as intimidating as her position, background, or role might be, she’s a human. Like you. Find the things you have in common. Find connection points. Ask and answer questions. Remember that you’re conversing with another human who has intimidations and goals and awkward moments just like you do. Focus on the common ground instead of the perceived divide, and you’ll find more connection points that you might have imagined.

Featured photo credit: Mister Wilson via flickr.com

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Last Updated on July 10, 2019

30 Best Procrastination Quotes to Get You Back to Work

30 Best Procrastination Quotes to Get You Back to Work

What do your 3pm fridge raid and perfectly alphabetised bookshelf have in common?

You most likely did both of them when you should have been doing work.

Procrastination is one of the most human behaviours. We’re all guilty of putting off what we know is important from time to time, and it seems the more pressing the task at hand, the better we are at avoiding it.

Sure, it means that every time we have an important deadline we end up with a spotlessly clean house and a completely empty inbox, but the real work gets left until the very last minute and is finished in a frenzy of stress and caffeine.

But we can gain control over procrastination by noticing it as soon as possible and stopping it in its tracks. On the contrary, you know you have a bad habit when you’re aware you’re putting something off, and you continue avoiding it anyway.

To start you off with combating procrastination, here are a few quotes to get you in a motivated frame of mind, because if procrastination has any enemies, it’s motivation to work harder.

A Few Home Truths

    “Never put off till tomorrow what may be done day after tomorrow just as well.”
    ― Mark Twain


    “It is easier to resist at the beginning than at the end.”
    ― Leonardo da Vinci


    “Someday is not a day of the week.”
    ― Janet Dailey


    “Success is not obtained overnight. It comes in instalments; you get a little bit today, a little bit tomorrow until the whole package is given out. The day you procrastinate, you lose that day’s success.”
    ― Israelmore Ayivor


    “The man who waits to know everything is the man who never does anything.”
    ― Craig D. Lounsbrough


    “Procrastination is like going to a fancy restaurant and filling up on bread and not leaving enough room for dinner.”
    ― Richie Norton, The Power of Starting Something Stupid: How to Crush Fear, Make Dreams Happen, and Live without Regret


    “Procrastination is the lazy cousin of fear. When we feel anxiety around an activity, we postpone it.”
    ― Noelle Hancock, My Year with Eleanor


    “Doing things at the last minute reminds us of the importance of doing things at the first minute.”
    ― Matshona Dhliwayo


    “You cannot escape the responsibility of tomorrow by evading it today.”
    ― Abraham Lincoln


    “A day can really slip by when you’re deliberately avoiding what you’re supposed to do.”
    ― Bill Watterson, There’s Treasure Everywhere


    “By what right do I, who have wasted this day, make claims on tomorrow?”
    ― Alain-Fournier, Le Grand Meaulnes


    “If you want to get ahead in life, I’ve found that perhaps the most useless word in the world is “tomorrow.”
    ― José N. Harris


    Some Practical Advice

      “If you get stuck, get away from your desk. Take a walk, take a bath, go to sleep, make a pie, draw, listen to music, meditate, exercise; whatever you do, don’t just stick there scowling at the problem. But don’t make telephone calls or go to a party; if you do, other people’s words will pour in where your lost words should be. Open a gap for them, create a space. Be patient.”
      ― Hilary Mantel


      “Thinking too much leads to paralysis by analysis. It’s important to think things through, but many use thinking as a means of avoiding action.”
      ― Robert Herjavec, The Will To Win: Leading, Competing, Succeeding


      “Only put off until tomorrow what you are willing to die having left undone”
      ― Pablo Picasso


      “It is only by working the rituals, that any significant degree of understanding can develop. If you wait until you are positive you understand all aspects of the ceremony before beginning to work, you will never begin to work.”
      ― Lon Milo DuQuette, The Magick of Aleister Crowley: A Handbook of the Rituals of Thelema


      “Do first what you don’t want to do most.”
      ― Clifford Cohen


      “How often do you find yourself saying, “In a minute”, “I’ll get to it” or “Tomorrow’s good enough” and every other possible excuse in the book? Compare it with how often you decide it’s got to be done, so let’s get on and do it! That should tell you just how serious your procrastinating problem really is.”
      ― Stephen Richards, The Secret of Getting Started: Strategies to Triumph over Procrastination


      “How to stop procrastinating starts with believing you can overcome procrastination.”
      ― Robert Moment, How to Stop Procrastinating


      “Never put things off…you will wake up and find them gone.”
      ― James Jones


      Some Tough Love

        “Do something instead of killing time. Because time is killing you.”
        ― Paulo Coelho, Aleph


        “If you take too long in deciding what to do with your life, you’ll find you’ve done it.”
        ― George Bernard Shaw


        “If you want to get ahead in life, I’ve found that perhaps the most useless word in the world is “tomorrow.”
        ― José N. Harris


        “What is deferred is not avoided.”
        ― Thomas More


        “Inspiration is for amateurs. The rest of us just show up and get to work”
        ― Chuck Close


        “If you always do what is easy and choose the path of least resistance, you never step outside your comfort zone. Great things don’t come from comfort zones.”
        ― Roy Bennett


        “Your ideas have legs and just as they run through your head, they could be running through someone else’s head and it’s just a matter of who gets to the finish line first. Nothing is new under the sun so act on your ideas.”― Sanjo Jendayi


        “You may not be punished for your procrastination, but for sure you will be punished by your procrastination.”
        ― Debasish Mridha


        When You Need Pulling out of Procrastination

          “Time is an equal opportunity employer. Each human being has exactly the same number of hours and minutes every day. Rich people can’t buy more hours. Scientists can’t invent new minutes. And you can’t save time to spend it on another day. Even so, time is amazingly fair and forgiving. No matter how much time you’ve wasted in the past, you still have an entire tomorrow.”
          ― Denis Waitley


          “A year from now you may wish you had started today.”
          ― Karen Lamb


          Print these quotes out, stick them on the wall in front of your desk – do whatever it takes to remember why you shouldn’t be putting your work off, or getting distracted by a desire to rearrange your socks into colour order.

          It won’t be easy, but being aware of how detrimental procrastination is to your longer-term goals is the first step towards overcoming it.

          More Motivational Quotes

          Featured photo credit: Unsplash via unsplash.com

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