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7 Ways to Create a More Tranquil Workspace

7 Ways to Create a More Tranquil Workspace

    While many people claim that they thrive in high-stress environments, others work best in some place that is relaxing and tranquil.  Changing your job might not be an option if it is a high-stress position by nature, but you can still optimize your workspace to make it a more relaxing place to spend your time and do your work, in turn reducing your stress levels and increasing your productivity.  The biggest key to creating a relaxing workspace is styling it in a way that makes you happy.  If it feels right to you, then you’re on the right path.  Keeping that in mind, here are my seven tips for creating a more relaxing workspace:

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    1. Get rid of the clutter. All those stacks of paper strewn about your desk make you look not only disorganized, but also stressed out and perhaps even overwhlemed.  While they don’t have to go into the trash can, but they should be sorted and organized into file folders inside your desk, or somewhere else hidden from view.  The only papers on your desk should really just be those that are directly related to your current task. If you do nothing else, do this.  Many people will notice a dramatic improvement in their productivity once the clutter is gone.
    2. Invest in a quality, comfortable chair. If you are going to be chained to your desk, you’ll want to be comfortable.  If you’re constantly fidgeting because you can’t get comfortable in your seat, you’re going to be distracted and less attentive.  Try petitioning to your supervisor to get you a good once, but if you can’t pull that off you might want to consider getting one yourself.  Head out to an office supply store and actually try out all the chairs to find one that you like.  Don’t just pick whatever’s on sale or what looks like it might be comfortable. Try it before you buy it!
    3. Get a small fan. Office buildings with recirculated air can get stuffy and stale.  Combat that with a small fan on your desk that will help keep air circulating in your workspace.  It’ll also come in handy when things get warm and the air temperature isn’t quite to your liking.  I know I have a hard time concentrating when I’m breathing in stale or warm air and it affects my work. A fan really helps!
    4. Go green. By this I don’t mean you need to invest in biodegradable or recycled materials.  I mean add a little green to your workspace in the form of plants.  Fake plants will not fit the bill, so don’t even bother with them.  Instead, pick up only real, live, oxygen-generating plants.  It’ll help with the stale air issue, but will also help liven things up and make it a more inviting space.
    5. Tweak your lighting. Is it too bright or not bright enough?  Adding more light to your work area is easily accomplished by adding a desk lamp.  Making it darker can be trickier if you don’t have your own office or aren’t working from home, but if either of these situations apply to you, if you feel more comfortable in the dark, by all means, go for it and turn out the lights.  If you work in a cubicle, you’ll likely have to suck it up and deal with the lighting you’ve got.
    6. Add some noise. Working in a completely silent area can be quite distracting for some people, so adding in a little noise can help.  The kind of “noise” you will want to add depends entirely on your tastes.  Some people could benefit from music, while others might enjoy the simplicity of a desktop water fountain and the relaxing sound of flowing water.  You may need to experiment with the type of music you listen to before you find one that fits.  Some music might be too distracting, so keep trying until you find something that helps relax you without distracting you.
    7. Personalize your space. Looking at your work area, would a stranger be able to learn anything about you?  Is it devoid of a personality?  If  so, you might need to spruce it up a bit to make you feel more at home.  Family photos are a big personal item you’ll find on a lot of people’s desktops, but there are many other ways you can make your space your own.  Trade that boring desk calendar for one with a little more flair, get yourself some colorful paperclips and a fun mousepad, or tack up your favorite comic strip on the wall.7

    Considerations for those who work from home:

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    Creating a more relaxing work environment can be a little bit different if you work from home.  In this case, you’ll want to make sure your work area is relaxing, but not too relaxing, and located somewhere you won’t be constantly interrupted.  You might not need the family photos since they’re just down the hall, but they’re still a nice touch. Otherwise, the tips above can be applied to your home office as well.

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    Julie McCormick

    Julie McCormick is a writer, and co-owner of The Cleveland Leader, a Technorati Top 1000 site.

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    Last Updated on October 14, 2020

    Delegation of Authority: The Complete Guide for Effective Leaders

    Delegation of Authority: The Complete Guide for Effective Leaders

    Do you absolutely hate failing? You’re in luck because, today, you’ll learn the art of how to tackle failure in your work life. The magic trick is called delegation of authority.

    Failure is often a result of excess burden. When you take on more than you can handle, you are unable to perform well, even if you have the expertise to do it perfectly. It’s demotivating, a waste of time, and extremely annoying.

    Let’s take a deep look into the delegation of authority to figure out how to make the most of it.

    What Does It Mean to Delegate Authority?

    Delegating authority is neither magic nor rocket science. It is exactly what it means: division of workload and distribution of power.

    Now, this is where most superiors get worried. They misunderstand the idea and believe that distribution will take away their authority.

    However, the division and distribution of authority are like giving the entire team autonomy over their own job, but their control is limited to just that.

    The superior still has supremacy over all the employees.

    Authority delegation minimizes the workload of the superior. This work is broken down into smaller tasks and spread out into a team so that every member works simultaneously to finish the project in a shorter time.

    3 Elements of Delegating Authority

    The delegation of authority has three elements:

    1. Assigning Responsibility

    This is the first step in the process. A person who is in charge, such as a manager or a team leader, assigns other team members certain tasks that have to be completed in a given period. Of course, this is only possible if the superior has more control and authority in the work environment than the subordinates.

    2. Granting Authority

    The next step is to give the subordinates enough authority and responsibility for them to complete the task and act independently.

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    So, let’s say you are a supervisor who allocated one person in your team to do a certain task. This assignment will be useless to you if the subordinate has to come to you every step of the way to get permission and signatures required to fulfill the allocated job.

    Unless you’re giving authority, you aren’t delegating. Instead, you’re only assigning a task, and that won’t bring you any benefits.

    Also, granting authority puts the subordinate in charge. This person is now responsible for doing what they’re assigned, however they like. It’s up to them how they tackle obstacles. All that you as the supervisor should be concerned about are the final results.

    3. Maintaining Accountability

    There’s always a risk that some team members may not act responsibly, especially when they have been given authority over the assigned task. This is why you have to make every employee or team member accountable through some rules and regulations.

    The superior must always have the right to ask the responsible person about their task[1]. Creating an accountability culture in a company is important, and accountability goes upwards in the hierarchy of a work environment. Never offer any leniency in this regard if you want to ensure quality outputs.

    This step of giving and receiving feedback helps improve the future work ethic immensely.[2]

    Effective delegation of authority

      Why Is It Important to Delegate Authority?

      Many times, superiors take on all the duties because they have a hard time trusting someone else to do the job as well as they would do themselves.

      That’s a valid concern, and it may keep you from getting the most out of authority delegation.

      But, with this risk comes a long list of benefits. It is actually important to delegate authority for the betterment of your organization and team.

      Superiors Can Perform Better

      The most important benefit of delegating authority is that the manager divides authority and gets the time to do their actual job.

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      As a supervisor, your first duty is to maintain the flow of your team. With your workload minimized and more time at hand, you can pay attention to the minor details.

      It gives supervisors the time to look at the more important stuff. Simultaneously, they get a chance to test which team members are most efficient. In case of any problem, the delegator has enough room in their schedule to sit down to figure out a solution.

      All in all, it leads to a more efficient performance from the supervisor’s side.

      Subordinates Learn With the Flow

      With a degree of authority in their hands, the subordinates begin to feel useful and important. This feeling is the most important route to improvement.

      As your subordinates work independently, they not only improve their existing skills, but they also perform better. Since they are ones in control, they are the only ones accountable for everything they put on the table. This sense of responsibility provides the mandatory boost of motivation[3].

      Moreover, with the delegation of authority, the superiors and subordinates work on the same level to a certain extent. This allows the team members to learn from their supervisors while also polishing their knowledge practically.

      Leads to Better Relationships

      If you’re in charge of any team, work as a manager, or own an organization that you run, you already know why employee-employer relationships are vital.

      The same applies to every workgroup.

      So, even if you’re just one small group of 5 people in a multinational organization, the rules are coherent.

      By letting go of some responsibilities and giving individuals a chance to grow, you’re spreading positive work vibes. It all works in a cycle where you give the team some authority, they feel important and outperform, your trust in them strengthens, and you continue to delegate authority moving forward.

      5 Tips to Delegate Authority Effectively

      There is a whole mechanism that supports the delegation of authority.

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      If done right, this concept has numerous advantages. However, the key is that it’s done right.

      1. Choose the Best Person

      It’s not easy to trust another person to do something that you would have preferred to do yourself. That is why it is crucial that you only delegate a task to someone that you have full faith in.

      The easiest way to do this is to pre-asses every team member’s skills and qualities. In your mind, have a clear idea of who does what best. So, if there is one particular individual who excels at technology, you will know where to go every time there’s a job related to that skill.

      Once you’re satisfied with who is in control, more than half of the issue is resolved and things will most likely go smoothly.

      2. Offer Enough Autonomy

      One huge mistake you may make is to break down tasks too much.

      Let’s say your team of 10 people has to arrange an office party for 100 people. You have to manage the location, decorations, food, and furniture.

      You can either assign 4 individuals each of the 4 main jobs, or you can divide each component further into small tasks.

      In the case of the latter, tasks will overlap, things will get confusing, and none of your team members will have full control over their assigned task.

      This generally leads to a final result that is extremely non-coherent.

      3. Clear Communication

      A major aspect of delegation is the availability of clear instructions. From details of the task to deadlines, the person who has to fulfill the job should be clear on every single detail.

      Unless they know what’s expected from them, they will never be able to satisfy the delegator.

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      You can learn more about effective communication in this article.

      4. Avoid Unnecessary Pressure

      Yes, diamonds only form after the charcoal is put under immense pressure. But, honestly, you don’t need to implement that strategy in your work environment when implementing delegation of authority.

      Offer plenty of time and flexibility for each individual to be able to offer their best performance.

      Some people may work better under pressure. In that case, let the individual make that decision for themselves.

      5. Offer a Helping Hand

      Just because you’ve given someone else the task and power does not mean you have to back off completely.

      In fact, you should try to be a part of the process, but only from outside a defined boundary. This is something you’ll have to figure out practically as per the needs of your work environment. However, it will ultimately lead to you being a more respected leader:

      The important point is that if someone is facing an issue with the delegated task, do not refuse to help. Offer advice and support readily so that your team can learn from you. It will end up benefiting your organization.

      Final Thoughts

      Conclusively, it is safe to say that the delegation of authority is a very helpful technique to adopt in workplaces. It allows for a positive working environment as well as fruitful results.

      It’s something that all leaders should implement to achieve a time-efficient and productive workspace!

      More on the Importance of Delegation

      Featured photo credit: Dylan Gillis via unsplash.com

      Reference

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