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7 Things That Make Up The Best Presentation

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7 Things That Make Up The Best Presentation

A presentation is a demo, or dialogue meant to inform, persuade, or construct good will. A presentation allows immediate interaction between all the participants like your clients, boss, management or colleagues. The success of a presentation is determined by the speaking skills, content selection, design of the presentation, self-confidence and many other things. A good presenter can attract the attention of the audience and forces them to take action.

I’ve written about having great presentations many times, but in this article I’ll discuss about the things that make up the best presentation.

1. Don’t deliver a speech.

You must be clear on the purpose of your presentation, don’t give a speech but always use a conversational tone while presenting. No one wants to listen to a boring presentation. Don’t just recite the information but deliver an engaging speech that connects with your audience. A best presentation demands more engagement and interaction. You have to provide specific knowledge to your audience that they can’t get anywhere else and deliver it in an interactive way.

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2. Get personal

Personalizing your speaking skills would allow your audience to perceive you as an individual, with a strong point of view. Generally, people respond to individuals who seem to speak as people. While giving a presentation, your objective should be engaging your audience, not to give a speech. Be self-confident and energetic to give the presentation in a conversational way. If your presentation failed to involve the audience, they will start to feel disconnected.

3. Use emotional appeals

Using emotional appeals in a presentation is one of the most effective ways to persuade an audience. The reason to use this tactic is; we all are driven by our feelings and thoughts, it is important to influence emotions and minds. Strong emotional appeals in a communication can help in changing attitudes and behaviors of the people. The emotions aren’t used to some reason, but they are always used to force an action. Best presentations are memorable. Use graphics, animations, images, and facts in your presentation to make it more understandable to your audience.

4. Telling Stories

The best speakers use stories and narratives to explain and strengthen the main points of the presentation. Stories are easier to remember and they make the presentation unique. People always tend to listen stories to perceive any information and hate lectures. Unlike facts and figures, stories speak to the heart, and a best presenter uses stories in his or her presentation to illustrate difficult points and to help people make an emotional connection to the message.

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5. Keep it simple yet attractive

Always try to keep the presentation simple, by examining the content on each slide. Make it attractive by building your presentation around the main idea and include related graphics and keep the formatting consistent. Identify the main three or four major points about your topic and illustrate them. The more you keep it simple the more easy your audience will perceive the information.

6. Use the 20/20 rule

Practice and time your presentation, to build more confidence and make a strong grip on it. Read your speech and watch your presentation at least 20 times or more. You should be familiar about next slide of the presentation and memorize your points to discuss the slide. Concise your presentation to 20 minutes or lesser. Practice your presentation to make sure you finish it within the allotted time, including questions at the end.

7. Use signposts

To make a presentation effective, attention-grabbing and easy to understand is to use signposts. ‘Signpost language’ is the words and phrases that a speaker use to guide the audience through the presentation. A good presenter usually uses a lot of signposts, which is usually fairly informal and relatively easy to understand.

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Here are some of the examples

To begin with, first of all, ‘secondly”, ‘finally’, ‘as you might know’, ‘that means’, ‘on the contrary’, ‘on the other side’, ‘moving on to’, ‘let us now turn to’, ‘furthermore’, ‘to sum up’, etc.

 

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Remember, a good presenter engages the audience and understands his topic. Use graphics, emotional appeal and signposts to reinforce your point. For your audience your slide show is not the presentation — you are the presentation.

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Tayyab Babar

Tayyab is a PR/Marketing consultant. He writes about work, productivity and tech tips at Lifehack.

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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