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7 Things That Make Up The Best Presentation

7 Things That Make Up The Best Presentation

A presentation is a demo, or dialogue meant to inform, persuade, or construct good will. A presentation allows immediate interaction between all the participants like your clients, boss, management or colleagues. The success of a presentation is determined by the speaking skills, content selection, design of the presentation, self-confidence and many other things. A good presenter can attract the attention of the audience and forces them to take action.

I’ve written about having great presentations many times, but in this article I’ll discuss about the things that make up the best presentation.

1. Don’t deliver a speech.

You must be clear on the purpose of your presentation, don’t give a speech but always use a conversational tone while presenting. No one wants to listen to a boring presentation. Don’t just recite the information but deliver an engaging speech that connects with your audience. A best presentation demands more engagement and interaction. You have to provide specific knowledge to your audience that they can’t get anywhere else and deliver it in an interactive way.

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2. Get personal

Personalizing your speaking skills would allow your audience to perceive you as an individual, with a strong point of view. Generally, people respond to individuals who seem to speak as people. While giving a presentation, your objective should be engaging your audience, not to give a speech. Be self-confident and energetic to give the presentation in a conversational way. If your presentation failed to involve the audience, they will start to feel disconnected.

3. Use emotional appeals

Using emotional appeals in a presentation is one of the most effective ways to persuade an audience. The reason to use this tactic is; we all are driven by our feelings and thoughts, it is important to influence emotions and minds. Strong emotional appeals in a communication can help in changing attitudes and behaviors of the people. The emotions aren’t used to some reason, but they are always used to force an action. Best presentations are memorable. Use graphics, animations, images, and facts in your presentation to make it more understandable to your audience.

4. Telling Stories

The best speakers use stories and narratives to explain and strengthen the main points of the presentation. Stories are easier to remember and they make the presentation unique. People always tend to listen stories to perceive any information and hate lectures. Unlike facts and figures, stories speak to the heart, and a best presenter uses stories in his or her presentation to illustrate difficult points and to help people make an emotional connection to the message.

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5. Keep it simple yet attractive

Always try to keep the presentation simple, by examining the content on each slide. Make it attractive by building your presentation around the main idea and include related graphics and keep the formatting consistent. Identify the main three or four major points about your topic and illustrate them. The more you keep it simple the more easy your audience will perceive the information.

6. Use the 20/20 rule

Practice and time your presentation, to build more confidence and make a strong grip on it. Read your speech and watch your presentation at least 20 times or more. You should be familiar about next slide of the presentation and memorize your points to discuss the slide. Concise your presentation to 20 minutes or lesser. Practice your presentation to make sure you finish it within the allotted time, including questions at the end.

7. Use signposts

To make a presentation effective, attention-grabbing and easy to understand is to use signposts. ‘Signpost language’ is the words and phrases that a speaker use to guide the audience through the presentation. A good presenter usually uses a lot of signposts, which is usually fairly informal and relatively easy to understand.

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Here are some of the examples

To begin with, first of all, ‘secondly”, ‘finally’, ‘as you might know’, ‘that means’, ‘on the contrary’, ‘on the other side’, ‘moving on to’, ‘let us now turn to’, ‘furthermore’, ‘to sum up’, etc.

 

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Remember, a good presenter engages the audience and understands his topic. Use graphics, emotional appeal and signposts to reinforce your point. For your audience your slide show is not the presentation — you are the presentation.

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Published on September 25, 2018

The Careful Art of Delegation

The Careful Art of Delegation

Do you find yourself constantly feeling busy? Or, maybe you feel like you have too much on your plate? Perhaps you have a to-do list with no end in sight, or many responsibilities to juggle on a daily basis at work. When you get home, you have household responsibilities to take care of, too, and it just seems like you never have much time for a breather.

Being busy is good, it’s better than not having anything to do and letting time slip away. But, what many people don’t realize is, being busy doesn’t always mean you’re being productive. The more time you take to complete something does not equal to more success. Many people end up falling into this trap as they pack their day with tasks and errands that may sometimes produce little outcome or output for the effort that they’ve put in.

For example, let’s say that your washing machine at home broke down and you need to fix it. Instead of calling the handyman to come, your husband decides he’s going to fix the machine. He ends up spending half a day figuring out the machine, and does eventually fix it. He did however have to make a trip to the tool shop to buy some extra tools and parts for the machine. Now, if you had called the handy man, it would probably have taken the handyman much less time, and he would have all the necessary tools and parts already, because that is his job. So in this instance, was your husband’s time and effort worth it? Oh, and because he took half the day fixing the machine, you now had to take over his duties of dropping the kids off at soccer and swim practice.

We Need Not Be That Busy

I hope you would agree, that it would have been ideal to delegate this task to the handyman. That would have saved you time and effort, so that you and your husband could focus on doing other things that were more important to you, like being there for your kids or spending time with each other. This is just one example of how we often impose busyness on ourselves without us even realizing it.

But, I’m going to show you just how you can gain quality time from external sources. Whatever big goals or ambitions that you may have, it’s normal for them to involve a lot more of your time than you first expect. I’m talking about things like starting a new business, changing careers, perhaps even moving to a new city. New challenges often involve things that are outside of our experience and expertise, so covering all the bases ourselves is sometimes not feasible as it takes too much time to learn and do everything.

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You Are Just One Person

At the end of the day, you are just one person, and you have a limited amount of time. So, you have to do things that are meaningful to you. While an overall goal may be meaningful, not all of the milestones needed to get there may be meaningful. Because we all have our strengths and weaknesses, likes and dislikes, not every task will be enjoyable or all fun & games. Some simply require pure willpower and discipline to grind through. And that is where delegation comes in.

What is Delegation?

You may hear this term a lot in the business or corporate world; it’s an effective way for managers to distribute (or sometimes avoid!) work. But, that’s not what I’m referring to. Instead, delegation means leveraging time from an outside source to give you opportunities to increase your quality time. By outside source, we simply mean that it’s not your own time that you’re spending.

What Should You Delegate?

To delegate effectively, it has to be done with deliberate intention. So the aim of delegation is to create more quality time for yourself. There are 3 types of tasks that you should generally delegate, called the Delegation Triangle.

The first are tasks you don’t enjoy doing. These are things that you know how to do, but don’t enjoy. Second, are tasks you shouldn’t do. These are things you know how to do and may even enjoy, but may not be the best use of your time. Third, are tasks you can’t do. These are things that need doing, but you don’t have the skills or expertise to follow through with them at this moment.

Have a look through your daily tasks and responsibilities, and see if you can fit them under these 3 categories.

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Pitfalls of Delegation

Using the Delegation Triangle, you can decide which tasks are worth delegating. In theory, it might look easy to sort actions at first glance; but often, it’s actually harder than you think! 

One such example, is diverting time on tasks you shouldn’t do. Let’s go back to the washing machine example. Your husband decides to fix it on his own instead of simply getting an expert to fix it. Why? Because it’s probably a challenge he enjoys, and it’s an accomplishment that would bring him satisfaction. However, if the value of the task is too low, you really ought to delegate it to others.

Sometimes, when you have a larger goal in mind, you might have to sacrifice some actions in return for making progress. Always think about the bigger picture! One thing that can help you avoid this pitfall is to keep your deadlines in mind whenever you set milestones for a project or task.

Deadlines are a commitment to yourself, and every bit of time is precious. So if an activity you’re focusing on is taking time away from progress towards your goal, it may be time to let go of it for now. You can always decide to pick it up again later.

Then there’s the other extreme of delegation. And that’s when you start delegating everything you dislike doing to external sources.Sometimes it’s tempting to abuse delegation and get carried away outsourcing everything on your “don’t like doing” list.

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Some people are too picky on what they’re going to do. But sometimes, if you don’t like doing so but you’re the only one who can do it, you still need to finish the job. At the end of the day, it does take your own hard work and effort to achieve the success you want.

So if you find that you’re constantly running into this problem of over delegating, then it may be time to re-evaluate your motivation, or reason for doing whatever it is that you’re doing.

Ask yourself, “Is this task contributing towards a meaningful objective that I want to achieve?” and “what kind of progress do I make each time I carry out the task myself?” If the task is both meaningful and creates progress, then the next step is to ask yourself questions that can help you create actions.

What obstacles are causing you to avoid this task? Is it because of low confidence in your ability? Do you think someone else can do a better job? Is it your level of focus? Or is there an alternative action you can take that can produce the same results?

Take Action Now

Take a look at your current tasks or to-do’s that you have planned this week. Which tasks are possible candidates that fall under the Delegation Triangle? Are there any that fall under the pitfalls mentioned above? Which tasks can you immediately identify that should be delegated out right now?

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I hope this exercise helps declutter your tasks and responsibilities a little and allows you to see how much more time you can be saving for more important things. But, this is not the end of delegation. After you’ve sorted out the tasks that can be delegated, the next step is to determine who it should be delegated to. Besides people like your co workers, or spouse/family members, did you know that there is a whole delegating industry out there?

If you’re keen to learn more about this delegating industry, and find out how you can decide who’s the best fit to do your delegated tasks, subscribe to our newsletter today. We will help you discover many more skills that will boost your productivity by leaps and bounds!

Featured photo credit: Kelly Sikkema via unsplash.com

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