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7 Habits You Should Take Up To Be A Successful Speaker

7 Habits You Should Take Up To Be A Successful Speaker

Imagine speaking without notes and keeping your audience spellbound! Most of us dream of being such a successful speaker, but this will only come about if we work at it. Let’s get back to reality because, if you are like me, you may well have to master this skill, as very few people are born natural speakers. Here are seven habits that you should be concentrating on, so that you can get better and better.

1. Forget about interacting with your audience.

Apart from some questions at the end, interaction with the audience should be extremely limited. Lots of speakers ask for the audience to indicate with a show of hands what they think about a certain issue. The risk here is that they will get bored and may even resent having to take part in a circus act. Remember, it is your job to speak and they want to learn or to be entertained by you.

2. You are like an actor on the stage.

Ever watched a brilliant actor on the stage or in a film? He or she will act with great enthusiasm, commitment and will be entirely convincing. Public speaking is not so different. You command the stage and the audience are expecting their money’s worth. Give it all you have got.

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“It’s much easier to be convincing if you care about your topic. Figure out what’s important to you about your message and speak from the heart.” – Nicholas Bootman

3. Keep it brief.

“A good speech should be like a woman’s skirt; long enough to cover the subject and short enough to create interest.” – Winston Churchill

Think of the last time you heard a really boring and ineffectual speaker. I bet you noticed the following:

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  • The speech lacked structure – it was not clear what the speaker was trying to achieve.
  • You were bored.
  • The speaker went over time.
  • He or she did not make eye contact.
  • The speaker used other people’s ideas and statistics.

Try to avoid these awful mistakes and you will be well on the way to success.

4. How to start your speech.

Forget the introductions and the thank-yous. It is much better to jump straight in and get your audience’s attention by using one or more of the following:

  • Ask a question to stimulate interest.
  • Tell an anecdote that illustrates the problem/aims/objectives/results.
  • Tell a joke if it is relevant. It is great to get the audience laughing. They will be much more receptive to what you have to say.
  • Use a quotation by a famous person.
  • Tell them what your end goal is. Say, “By the end of my speech, you will have a better understanding of X.” Or, “I hope you will be able to take away five action points to deal with Y.”  Or, “I want to outline the pitfalls when dealing with Z.”

5. You know your defects and you have worked to improve them.

Let us imagine that you are hesitant. When you were practicing, you noticed from the recording or from a friend’s feedback, that you use ‘uhm’ or ‘er’ far too much. These can get very annoying if they are too frequent. Practice until you get these down to a bearable minimum.

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If you know from school that your teacher told you that you are inclined to mumble and speak indistinctly, then practice breathing and also breaking up sentences into more manageable chunks.

If you are so shy that eye contact is always a challenge, practice looking for a sympathetic face in the audience, maybe somebody you know. You will need to make regular eye contact with all the attendees, not forgetting those at the back.

6. Forget about ‘I’ and ‘me.’

Many speakers talk a lot about themselves, their experiences, their successes and maybe their failures. The only problem is that if you don’t also mention ‘you’ and speak directly to the audience and involve them, you may lose their attention.  Instead of a long, boring personal anecdote, ask a question with ‘you’ in it. Works every time!

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7. Don’t flood your speech with statistics.

The temptation is to impress people with data and figures. Some speakers go to enormous lengths to provide lots of pie charts, graphs and the dreaded PowerPoint slides. It is no accident that people now joke about ‘death by PowerPoint.’ Less is better in this case. People just cannot take in all that information.

“The audience are likely to remember only three things from your presentation or speech.” – Stephen Keague

Gaining confidence in public speaking takes time. If you find that you cannot change everything overnight, start by choosing the habit that you think is most important in your situation.

“Too many people spend too much time trying to perfect something before they actually do it. Instead of waiting for perfection, run with what you’ve got, and fix it along the way…” – Paul Arden

Featured photo credit: Tech Cocktail Sessions DC/ Tech Cocktail via Flickr

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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