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6 Tactics to Avoid Being Interrupted at Work

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6 Tactics to Avoid Being Interrupted at Work

How often do you hear the phrase from colleagues, “Oh, I get so much done after hours or on the weekend when everyone’s gone home and there’s no one around!”

We hear these comments because throughout the day it’s often hard to be fully productive with the myriad of distractions, even if mildly unintended. Whether that be small talk, gossip, general chit chat, attention stealers and general office sounds, there’s a lot of ‘noise’ to sift through just to capture your own attention. Combine this with the feeling that you’re always about to be distracted, and it becomes challenging to string long periods of time together without interruption, which leads to poor productivity.

It’s proven that we work to work better and more productively when we can fully focus on a task without being directly interrupted.  Here are some polite and not-so-polite ways of helping create a more respectful and harmonious workplace:

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1. Make a sign on your door or workstation

Regardless of your level of seniority in an organization, outline how you can best be of service to others when they need your attention. Let people know your preferred methods as you may not like someone standing over you, waiting for you to look up and attend to their needs.

Here’s a couple of other examples: “I don’t work well being interrupted, so please don’t knock on the door if it’s closed. That’s why it’s a door. Make a time to catch up or email me! I promise I’ll be with you 100% when I’m with you.”

In fact it would be easier if we simply used hotel room signs “ do not interrupt” at each workstation. The other side reads “please make up my room!”

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do not disturb

    2. Educate people

    Communicate clearly and politely with your colleagues about how you perform best and how you would appreciate their support. Explain how you like to be communicated with. Combine this step with 1, as it might come across a bit heavy simply putting up a sign with no prior explanation! Have an open group discussion with your colleagues around you about how you would all like to be treated.

    3. Wear headphones

    Big chunky ones make you look even less approachable. I find it helps you zone in, even if there’s no music coming through your ears. It also numbs any outside noises and very popular in open plan offices

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    4. Polite enforcement

    Don’t go soft. Be assertive but polite and reinforce your rules every time they are broken. If you don’t communicate clearly to others then you only have yourself to blame.

    5. Have a strike policy

    When the above rule doesn’t work, keep tabs on those who break your rules. Put a gold sticker next to their name for every interruption, and make it visible for all to see! If gold stickers work to reinforce positive behaviors for school children, I bet it works even better as a deterrent of negative behaviors for adults.

    6. Work from home

    While it takes self-discipline and self-motivation, some people work well isolated for short dedicated periods of time. Schedule in certain time to work from home from time to time if you have the luxury of doing so. Fight for it if need be by demonstrating your productivity. Avoid the washing and ironing and TV of course, and ensure there’s quiet space at home.

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    Good luck gaining better control of your space and time without the daily frustration of constant interruptions along with more peace of mind. Your productivity should increase significantly, others will give you more respect and you should now have more of your week nights and weekends back!

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    Last Updated on October 21, 2021

    How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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    How to Create Your Own Ritual to Conquer Time Wasters and Laziness

    Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

    Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

    The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

    Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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    Program Your Own Algorithms

    Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

    Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

    By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

    How to Form a Ritual

    I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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    Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

    1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
    2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
    3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
    4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

    Ways to Use a Ritual

    Based on the above ideas, here are some ways you could implement your own rituals:

    1. Waking Up

    Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

    2. Web Usage

    How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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    3. Reading

    How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

    4. Friendliness

    Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

    5. Working

    One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

    6. Going to the gym

    If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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    7. Exercise

    Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

    8. Sleeping

    Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

    8. Weekly Reviews

    The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

    Final Thoughts

    We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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    More Tips to Conquer Time Wasters and Procrastination

     

    Featured photo credit: RODOLFO BARRETO via unsplash.com

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