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35 Quick and Simple Tips for Better Productivity

35 Quick and Simple Tips for Better Productivity

    When people first begin exploring the world of personal productivity and task management, they either don’t know where to start or can’t seem to find their footing when they do. If you’re one of these people, I’ve assembled 35 quick and simple tips for better productivity – ones you can use right away and start to see results in your work and in your life. You don’t need to take on all 35 (in fact, I’d recommend taking on far less and returning to this piece as you feel comfortable taking on more), but each of them can be used to provide you with a sample of what improved productivity feels like.

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    Let’s get started…

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    1. Don’t use email as a task manager. Email is meant as a form of communication, not as a task manager. The reason we got lost in our email inboxes is because we use them for more than what they were intended to be used for. You don’t spend hours listening to your voicemail or waiting for the postman to drop off a letter, nor do you slap sticky notes on your phone to represent every task associated with every phone call you receive. Use you email app for email; use a task management app for managing your tasks.
    2. Capture some things, but not everything. It’s a great idea to capture your thoughts, ideas and potential tasks as they come up, but if you can do something in the moment then don’t bother writing it down. Sure, it always feels good to check off a box, but if you don’t need to create the box to check off because you can do it right now – then why waste your time? It’s a false sense of accomplishment when you do that.
    3. Ritualize regularly. By building rituals for your morning, evening, your commute to work, and other regular times, you create a habit that is easier to stick with. You also end up freeing upi your mind to do heavier lifting, because it already knows what it needs to do as part of a ritual. Ritualize what you can reasonably ritualize. It’s a great time-saver.
    4. Keep a pen and paper with you at all times. It might be a pain, but when you need to capture something an your electronic device fails you, you’ll be glad you’ve got ’em.
    5. Don’t multitask. Work on one task at a time. Multitasking is a myth, and trying to do it only splits your focus.
    6. Close the door. If you need to eliminate both diruptions and distractions, close the door to your work area. If you don’t have a door, then put on some headphones and create that quietude instead.
    7. Open the window. This may seem counter-intuitive considering the last tip, but fresh air is never a bad thing. As long as you can stay focused and productive, give yourself some outdoor air to breathe in as you work.
    8. Go for a walk. Going for a walk (without earbuds clamped to your ears) is a great way to clear your head and regain focus so you can get back at it. Use a treadmill if the weather isn’t cooperating – but getting outdoors is always preferable.
    9. Take breaks. While i’m not a fan of The Pomodoro Technique, I am a fan of taking breaks. Your brain and body need to rest and recharge so you can get the most out of them on a daily basis. It doesn’t matter how you choose to spend your breaks, but make sure to take them every few hours. It will show in your work if you do – and if you don’t.
    10. Eat lunch away from your work area. Never eat at your workstation. Not only does it keep you from that time off I just mentioned, but it also invites coworkers the opportuntiy to distract you and possibly even heap more work your way. Go to the lunchroom area or get out of the office.
    11. Drink plenty of water. Your mind and body need water more than it needs the breaks. Just as water is refreshing to drink, it refreshes the mind and body so it can continue to perform at a high level. Drink the recommended amount per day – which can vary depending on the person, according to this article at The Mayo Clinic.
    12. Focus on tasks, not on time. There is a big difference between task management and time management. When you focus on time, the number of hours you have in the day seem small by comparison to what you have to accomplish. But if you focus on tasks, then you look at the stuff you need to do and prioritize it accordingly, and time becomes less of a factor – esppecially if you avoid getting caught in “deadline debt”. You’ll also end up doing the most important stuff more often when you focus on the tasks at hand instead of the time on hand.
    13. Use a meaningful object to keep you on track. I have a metal plaque that I received in my limited edition “Do The Work” book by Steven Pressfield in plain view as I write this. I also have my Vision bobblehead next to it and wear my Green Lantern ring on my finger – which I only wear when I write – all because they have meaning to me and add meaning to the tasks and projects I work on as a writer and “productivityist”. Sure, my choices of objects may be incredibly geeky, but they are mine and they work for me. Find one(s) that work for you and they may very well play a role in boosting your productivity.
    14. Be nimble. Rigidity is the enemy of productivity. You have to be able to go with the flow. Otherwise, you’ll end up miserable – because not everything will go according to plan.
    15. Don’t fight your body clock. Don’t try to become and early riser if you have a history of being a night owl. And don’t stay up late to get stuff done if you know your mind and body shuts down early so that you can get up as the sun rises. Just like you need to be nimble with what life throws at you, you need to be able to work with the way you are. I’m a night owl. I tried to become an early riser (especially now that I have kids) and it didn’t work out so well. Play to your strengths and listen to your body clock. It knows you pretty well.
    16. Get plenty of rest. This goes hand in hand with the above tip. If you are hitting the sack at 1 a.m., don’t get up at 5 or 6 a.m. the next day. Get your sleep, however you can and whenver you can. Your mind and body needs it to thrive.
    17. Be social. Get out and be around people regularly. They’ll offer you some great ideas and insights, you’ll have a great time, and it can be a form of relaxation.
    18. Exercise and eat right. If you want your mind and body to work hard, you have to prepare it as such. Exercise regularly and eat right and your mind and body will reward you for it.
    19. Laugh. Laughter relieves stress and can actually boost productivity, according to this article from AOL Jobs. Funny, isn’t it?
    20. Explore. Learn new things and explore them and yourself. Look around, Pay attention. IT not only will give you a break from that task list, but it may provide you with some insight into your work that you hadn’t come up with yourself.
    21. Read often. Not just blogs like Lifehack, but books. (Maybe even ones made of paper.) Fiction and non-fiction, read a variety of material. It expands the mind and you’ll grow as a person. And it also is a great thing to do while taking one of those breaks I mentioned.
    22. Write often. Capture your thoughts at the end of the day or week. Keep a journal. Just as reading promotes growth, so does writing.
    23. Use a system. You need to have a system or structure in place to be at your most productive. It gives you a touchstone – something you can go back to when you go off track. There are numerous methods out there, but pick one (or a hybrid of several) that works for you and stick with it. Aaron Mahnke and Dave Caolo talked about productivity systems on a recent episode of their podcast Home Work – give it a listen for ideas that may help you build a system and structure of your own.
    24. Spend time alone. There’s going to be no better opportunity for focus, clarity and quiet for you then when you go it alone. Spend time with yourself and your thoughts. It’ll help you get in touch with what you really want – and how to get there in a way that works best for you.
    25. Get away. This would be a big break – a vacation. Get out of your city or town and go somewhere that you’ll enjoy to recharge your batteries. Then you’ll be fired up and ready to go when you return.
    26. Visualize where you want to be. You won’t get to where you want to be without knowing what that is. Working at being more productive just for productivity’s sake isn’t the point; you need to have an overarching vision in mind. Put that in your mind first and work from there and you’ll put yourself in a far better position to get to where you really want to be.
    27. Plan ahead. In order to avoid managing time and managing tasks instead, every date must be a “do date”. The only way that can happen is through planning ahead. Take the time to do this (ideally after nailing down the vision you’re looking to aspire toward) and you’ll not only be able to produce with less stress in your life, but you’ll be able to be far more nimble than if you don’t.
    28. Curate your notifications. Take a good look at what notifications you’re getting and figure out what ones are really important. Then look at them again and evaluate once more. Then turn off those that don’t need your immediate attention in order to minimize disruption and maximize productivity.
    29. Check email less often. The postman only shows up once per day to deliver your mail, right? I’m not saying you should check email only once per day, but 3 times is what you should shoot for. Remind those that are using email as an instant messenger or (gasp!) ap hone that they should use those platforms instead since you’re not checking email as often. A service like AwayFind is perfect to make sure you don’t miss out on important emails while not allowing your email inbox to rule you in the process.
    30. Set things up rather than setting things aside.When you’ve installed a new app that is supposed to make things more efficient and effective or have read about a new strategy that would do the same, don’t start using it without setting it up properly first. By setting aside the setup process, you’re doing yourself more harm than good. Spend the time on the initial setup process now so that you can save even more time later.
    31. Digest some podcasts. Much like reading books, there are some really informative podcasts out there. Listen to them during your commute or while you’re doing some mundane task like mowing the lawn or washing dishes 9like i do). You’ll likely learn something and be entertained at the same time.
    32. Embrace downtime. Doing nothing can often make the next time you’re doing something that much better. When you have downtime, embrace it. Don’t try to fill it.
    33. Develop a budget. Do this for your money and your mind. Be honest with what your mind can take on over a month (or even a year) and budget the mental space accordingly. This is a great way to stave off overwhelm and get the best results out of what you actually end up doing.
    34. Stick with it, despite all other thinking to the contrary. There are times when you’re going to think that using a task manager is a waste of time, that doing a regular review isn’t worhtwhile and you’ll even foll yourself into thinking that you’re not getting any more done than you were before. That’s nonsense. Others will try to convince you of this as well from time to time. Keep those thoughts at bay. Stick with it and you will reap the rewards of better productivity over the short and long term.
    35. Keep track. Use lists and review them. You need to keep track of where you’ve been and where you are so that you can have a bette sense of how to get where you want to go.

    (Photo credit: Productivity Road Sign via Shutterstock)

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    1 There Is More to Life Than  ____________ 2 Do You Have to Give Everything Up to Get a Fresh Start? 3 What Is Creativity? We All Have It, and Need It 4 Want to Learn Anything Quickly? Here’s What You Should Be Doing! 5 Want to Know What Truly Motivates You, and How to Always Stay Motivated?

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    Last Updated on October 22, 2018

    There Is More to Life Than  ____________

    There Is More to Life Than  ____________

    I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

    If you’re a busy working professional, why are you working in the job that you have now?

    Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

    What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

    I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

    Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between between work and pleasure?

    When is Enough Ever Enough?

    Sadly, many of us live to work.

    Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

    So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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    Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

    So the question is then, what more is there to life if not for financial stability, status or material possessions?

    How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

    What is Your Purpose in Life?

    What is the nature of life? What does life mean to you? Is there a purpose?

    If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

    Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

    Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

    Have You Been Going on a Wild Goose Chase?

    Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

    So again, look at the statement “There is more to life than ______.”

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    Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

    Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, they already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

    On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

    The 7 Cornerstone Skills

    So let me give you a glimpse into what these 7 Cornerstone skills are.

    Creativity

    Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

    It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

    Learning

    Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

    Memory

    And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

    And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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    Focus

    And with any and everything that you do, a certain amount of Focus is always given.

    Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

    Without focus, we find ourselves lost, demotivated and stuck in a rut.

    Motivation

    Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

    Habits

    If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

    Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

    Time

    This also ends up leading to bad use of Time, or poor time management.

    You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

    Or certain habits might be consuming time that you can be using for other more productive tasks.

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    Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

    Are You Ready to Live Your Best Life?

    The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

    There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

    And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

    Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

    Anyone can transform, anyone can change. Are you ready to live your best life?

     

    Featured photo credit: Caroline Hernandez via unsplash.com

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