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20 Reasons You Will Never Be Productive

20 Reasons You Will Never Be Productive

Chances are you’ve found yourself behind on your deadlines, procrastinating in your work, or just failing to get much accomplished during your day. If you’re anything like me, the desire to be productive is not just a good idea, it’s an absolute necessity. Unfortunately, unless you’re taking deliberate steps to increase your output, you may be sabotaging your own ability to accomplish your goals. Here are twenty reasons why you may be spinning your wheels in the productivity department.

1. You fail to develop productive habits

In the April 2014 edition of Success Magazine, editor Daren Hardy confesses that some of the most productive people are actually lazy. He attributes their ultimate success to their ability to develop and maintain disciplines, routines, and habits that help them accomplish their desired goals. If your daily routines fail to go beyond waking up and brushing your teeth, chances are you’ll never reach your productivity potential.

2. You have no sense of urgency

crossed feet

    Have you ever noticed that the people who seem to get the most accomplished always seem to be in a hurry to get things done? I learned this lesson from Jim Rohn, who said, “Without a sense of urgency, desire loses its value.” No sense of urgency to get something done right now? No problem. Just don’t expect to have a greater desire to do it later.

    3. You relish procrastination

    Speaking of procrastination, this one almost goes without saying. Believe it or not, procrastination itself is not necessarily detrimental. The problem comes when procrastination becomes the expected outcome and, as such, the goal. People who enjoy procrastination more than the satisfaction of an otherwise completed task will not seek to be productive and, hence, never will be.

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    4. You don’t have a big enough “Why”

    Simon Sinek, in his bestselling book Start With Why, proposes that if you don’t have a big why–a big enough reason to inspire you to action–you’re essentially at risk of just going through the motions. No risk of productivity there.

    5. You’re too comfortable

    My good friend and motivational coach Eric Thomas tells the story of a young man who asked a guru how to be great. The guru led the young man to a body of water and held the young man’s head under for a significant period of time. “What did you want more than anything when your head was under the water?” “Only to breathe,” answered the young man. The guru replied, “When you want to succeed as badly as you wanted to breathe, then you’ll be successful.” The same principle applies when accomplishing any task. Unless accomplishing that task is as important to you as breathing air when you’re drowning, you’re liable to suffocate in a sea of excuses where productivity is sure to die.

    6. You think that productivity has to do with inborn talents, gifts, intelligence, or resources

    Contrary to popular belief, leaders are not only born, but can, in fact, be made. While these inborn gifts can obviously help in the productivity department, there are tons of templates, tools and apps for those of us that weren’t born with a productivity spoon in our mouths.

    7. You don’t surround yourself with productive people
    Flying Birds

      Jim Rohn has a great metric for assessing your immediate potential. “You are the average of the five people you spend the most time with.” If you’re struggling with productivity, so are the people around you, and you know what they say about birds of a feather flocking together. When you’re serious about upping your productive-game, you’ll find those people that will support you and keep you accountable. Until then, just take a look at your surroundings and you’ll know what to expect from yourself.

      8. You don’t have strong enough goals

      “A goal should scare you a little and excite you a lot.” Joe Vitale

      Of course you know that a goal is a desired result or outcome, but unless you subscribe to Joe Vitale’s philosophy of what a goal should do for you, it’s possible that you’re not getting the most out of your aspirations. When you give yourself big goals to work towards, you gain several advantages that not only propel you towards the goals themselves, but help you to be more effective in the process.

      9. You don’t value your contribution or influence

      While we all have different motivators, most of us don’t want to be seen as non-performing, or as the cause of someone else’s decline. The truth is that most of us don’t consider much of what we do (or don’t do) as significantly impacting another’s world. So what if you don’t send that invoice today? Who cares if you never post that article? Maybe no one will notice if you take an extra hour for lunch. But each decision to slack off in one area ultimately impacts another area, and another person’s life–usually more significantly than you might ever realize.

      10. You don’t plan to be productive

      You know the old saying: “when you fail to plan, you plan to fail”. Nowhere is this statement more relevant than in the area of productivity. For most of us, the ability to be productive doesn’t just “happen”; it has to be planned. It has to be scheduled and that schedule has to be followed (no surprise there). When you’re aiming to get something done, a good rule of thumb is to plan the night before, making sure that you prepare for all those things that usually distract you. Make a checklist, that way you’ll have zero excuses and can produce to your heart’s content.

      11. You’re not organized and you refuse to get help

      The fact that one’s level of organization is directly related to one’s ability to be productive is an understatement. Those minutes you spend looking for a working pen or trying to remember where you saved that file are all directly impacting the time and focus you have to be productive. Here’s a tip (and this goes with #10 above): if you’re not the intrinsically organized type, find a friend who is and get her to help you get organized. If you give yourself at least a solid week to focus solely on this task, you’ll be surprised and delighted at the results of your efforts in the weeks that follow. Barring that super-organized friend, you can always find tips and videos to help out.

      12. You allow or tolerate distractions

      Believe it or not, you do not have to answer that phone. The world will not collapse if you don’t check your email each time you get a new message. Distractions come in all shapes and sizes, from crying babies to ringing alarms. While we can expect them, the trick is to not give them permission to derail us from our goals. When you’re serious about being productive, you’ll turn off that phone, block that Facebook, and give the baby his bottle before he loses his cool.

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      13. You lack focus

      Years ago I had a coach who gave me a scenario that, to this day, helps me to focus at any time. He asked me to imagine sitting at a table with the person I loved the most. Then he asked me to imagine that person losing his life if I failed to accomplish my goal within an allotted period of time. The truth is, many of us are “focused” on several things, and that’s a sure-fire way to focus on nothing at all and directly thwart any hope of being productive. If you need a quick focusing hack for yourself, choose one goal or task and pay attention to that one thing like the life of your loved one depends on it. Get fully engaged. This means no multitasking and no distractions. Once complete, repeat with your next task and reap the productivity rewards.

      14. You spend more time focusing on the problem than on the solution

      We can all see that someone spilled the milk, but spending an hour talking about the time of day in which it was spilled, the type of milk (was it 2% or whole?), or the trajectory of the milk as it spilled does nothing to help clean up the mess that was made when it spilled. This is an example of how many of us waste precious time talking about the problem rather than the solution. This doesn’t mean that we don’t take some time to understand the problem. Understanding the problem means we’ll be less likely to have the same challenges in the future. But most of us could dramatically increase our productivity by actually working on the solution…and you wonder why there’s still a mess on the floor.

      15. You confuse being busy with being productive

      Remember that milk analogy? Well, moving the spilled milk around the floor with a broom won’t help to clean it up either. That is to say that just because you’re busy doesn’t mean you’re being productive. Often “being busy” is exactly what ends up happening. If you have a deadline you need to meet, simply moving papers or people around won’t get you any closer to your goal than sweeping spilled milk will get your floor cleaned.

      16. You don’t manage your energy state well

      Tony Robbins attributes his ability to focus and have the success he does to one thing: his ability to manage and manipulate his state. He explains “state” as how you are feeling at any given time. Sometimes you may be in a nervous state; other times you may be in an excited state. The trick, he says, is to practice moving yourself from one state to another, and this can be learned successfully over time. Feeling sluggish? Imagine you’re about to run towards someone you love and haven’t seen in years. Getting anxious? Maybe you need to quiet your mind and meditate. Whatever your process, know that it is possible for you to control your body, mind, and energy for maximum productivity results.

      17. You don’t take time to decompress and relax

      If you’re not taking time to care for your mental and emotional health, it’s going to show up in your ability to be productive (and by “ability”, I mean “inability). For some this might look like taking a long walk, for others it might look like taking a nap, and for the vast majority of us, it probably looks like a three week vacation from it all. When you make relaxation and play a part of your daily routine, not only do you find more joy in your tasks, you’ll find that you get more done when you get back to work.

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      18. You don’t put the right food in your body to feed your brain

      You know the old saying “you are what you eat,” but are you eating the types of foods that will feed your brain for productivity? Just like a vehicle requires specific fuel to be efficient, your brain and body require certain foods to be optimally productive. Even the slightest changes in diet can have significant effects. So what’s in your diet?

      19. You don’t know your 80/20 productivity ratio

      It’s said that 80% of our results come from 20% of our efforts, but unless you know which 20% of your efforts are producing the 80% of results that you want, chances are you’ll forever be in the dark and lose out on opportunities to increase your productivity. It may take some experimenting and testing, but when you finally understand where all that energy has been going, you might even be able to boost your productivity by, let’s say, 80%.

      20. You spend more time preparing than doing

      As necessary and worthwhile as it is to take time to prepare to execute your desired outcome, there comes a point where you’ve got to, in the famous words of Nike, “just do it.” Because at the end of the day, no amount of preparation or training is going to get you to the finish line until you begin. So now that you’ve come to the end of this post, you’ve got nothing else stopping you. Get to work!

      Featured photo credit:

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      Last Updated on March 23, 2021

      Manage Your Energy so You Can Manage Your Time

      Manage Your Energy so You Can Manage Your Time

      One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

      The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

      You need more than time management. You need energy management

      1. Dispel the idea that you need to be a “morning person” to be productive

      How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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      I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

      I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

      2. Determine your “peak hours”

      Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

      Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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      My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

      In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

      Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

      3. Block those high-energy hours

      Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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      Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

      If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

      That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

      There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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      Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

      Featured photo credit: Collin Hardy via unsplash.com

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