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20 Reasons You Will Never Be Productive

20 Reasons You Will Never Be Productive

Chances are you’ve found yourself behind on your deadlines, procrastinating in your work, or just failing to get much accomplished during your day. If you’re anything like me, the desire to be productive is not just a good idea, it’s an absolute necessity. Unfortunately, unless you’re taking deliberate steps to increase your output, you may be sabotaging your own ability to accomplish your goals. Here are twenty reasons why you may be spinning your wheels in the productivity department.

1. You fail to develop productive habits

In the April 2014 edition of Success Magazine, editor Daren Hardy confesses that some of the most productive people are actually lazy. He attributes their ultimate success to their ability to develop and maintain disciplines, routines, and habits that help them accomplish their desired goals. If your daily routines fail to go beyond waking up and brushing your teeth, chances are you’ll never reach your productivity potential.

2. You have no sense of urgency

crossed feet

    Have you ever noticed that the people who seem to get the most accomplished always seem to be in a hurry to get things done? I learned this lesson from Jim Rohn, who said, “Without a sense of urgency, desire loses its value.” No sense of urgency to get something done right now? No problem. Just don’t expect to have a greater desire to do it later.

    3. You relish procrastination

    Speaking of procrastination, this one almost goes without saying. Believe it or not, procrastination itself is not necessarily detrimental. The problem comes when procrastination becomes the expected outcome and, as such, the goal. People who enjoy procrastination more than the satisfaction of an otherwise completed task will not seek to be productive and, hence, never will be.

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    4. You don’t have a big enough “Why”

    Simon Sinek, in his bestselling book Start With Why, proposes that if you don’t have a big why–a big enough reason to inspire you to action–you’re essentially at risk of just going through the motions. No risk of productivity there.

    5. You’re too comfortable

    My good friend and motivational coach Eric Thomas tells the story of a young man who asked a guru how to be great. The guru led the young man to a body of water and held the young man’s head under for a significant period of time. “What did you want more than anything when your head was under the water?” “Only to breathe,” answered the young man. The guru replied, “When you want to succeed as badly as you wanted to breathe, then you’ll be successful.” The same principle applies when accomplishing any task. Unless accomplishing that task is as important to you as breathing air when you’re drowning, you’re liable to suffocate in a sea of excuses where productivity is sure to die.

    6. You think that productivity has to do with inborn talents, gifts, intelligence, or resources

    Contrary to popular belief, leaders are not only born, but can, in fact, be made. While these inborn gifts can obviously help in the productivity department, there are tons of templates, tools and apps for those of us that weren’t born with a productivity spoon in our mouths.

    7. You don’t surround yourself with productive people
    Flying Birds

      Jim Rohn has a great metric for assessing your immediate potential. “You are the average of the five people you spend the most time with.” If you’re struggling with productivity, so are the people around you, and you know what they say about birds of a feather flocking together. When you’re serious about upping your productive-game, you’ll find those people that will support you and keep you accountable. Until then, just take a look at your surroundings and you’ll know what to expect from yourself.

      8. You don’t have strong enough goals

      “A goal should scare you a little and excite you a lot.” Joe Vitale

      Of course you know that a goal is a desired result or outcome, but unless you subscribe to Joe Vitale’s philosophy of what a goal should do for you, it’s possible that you’re not getting the most out of your aspirations. When you give yourself big goals to work towards, you gain several advantages that not only propel you towards the goals themselves, but help you to be more effective in the process.

      9. You don’t value your contribution or influence

      While we all have different motivators, most of us don’t want to be seen as non-performing, or as the cause of someone else’s decline. The truth is that most of us don’t consider much of what we do (or don’t do) as significantly impacting another’s world. So what if you don’t send that invoice today? Who cares if you never post that article? Maybe no one will notice if you take an extra hour for lunch. But each decision to slack off in one area ultimately impacts another area, and another person’s life–usually more significantly than you might ever realize.

      10. You don’t plan to be productive

      You know the old saying: “when you fail to plan, you plan to fail”. Nowhere is this statement more relevant than in the area of productivity. For most of us, the ability to be productive doesn’t just “happen”; it has to be planned. It has to be scheduled and that schedule has to be followed (no surprise there). When you’re aiming to get something done, a good rule of thumb is to plan the night before, making sure that you prepare for all those things that usually distract you. Make a checklist, that way you’ll have zero excuses and can produce to your heart’s content.

      11. You’re not organized and you refuse to get help

      The fact that one’s level of organization is directly related to one’s ability to be productive is an understatement. Those minutes you spend looking for a working pen or trying to remember where you saved that file are all directly impacting the time and focus you have to be productive. Here’s a tip (and this goes with #10 above): if you’re not the intrinsically organized type, find a friend who is and get her to help you get organized. If you give yourself at least a solid week to focus solely on this task, you’ll be surprised and delighted at the results of your efforts in the weeks that follow. Barring that super-organized friend, you can always find tips and videos to help out.

      12. You allow or tolerate distractions

      Believe it or not, you do not have to answer that phone. The world will not collapse if you don’t check your email each time you get a new message. Distractions come in all shapes and sizes, from crying babies to ringing alarms. While we can expect them, the trick is to not give them permission to derail us from our goals. When you’re serious about being productive, you’ll turn off that phone, block that Facebook, and give the baby his bottle before he loses his cool.

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      13. You lack focus

      Years ago I had a coach who gave me a scenario that, to this day, helps me to focus at any time. He asked me to imagine sitting at a table with the person I loved the most. Then he asked me to imagine that person losing his life if I failed to accomplish my goal within an allotted period of time. The truth is, many of us are “focused” on several things, and that’s a sure-fire way to focus on nothing at all and directly thwart any hope of being productive. If you need a quick focusing hack for yourself, choose one goal or task and pay attention to that one thing like the life of your loved one depends on it. Get fully engaged. This means no multitasking and no distractions. Once complete, repeat with your next task and reap the productivity rewards.

      14. You spend more time focusing on the problem than on the solution

      We can all see that someone spilled the milk, but spending an hour talking about the time of day in which it was spilled, the type of milk (was it 2% or whole?), or the trajectory of the milk as it spilled does nothing to help clean up the mess that was made when it spilled. This is an example of how many of us waste precious time talking about the problem rather than the solution. This doesn’t mean that we don’t take some time to understand the problem. Understanding the problem means we’ll be less likely to have the same challenges in the future. But most of us could dramatically increase our productivity by actually working on the solution…and you wonder why there’s still a mess on the floor.

      15. You confuse being busy with being productive

      Remember that milk analogy? Well, moving the spilled milk around the floor with a broom won’t help to clean it up either. That is to say that just because you’re busy doesn’t mean you’re being productive. Often “being busy” is exactly what ends up happening. If you have a deadline you need to meet, simply moving papers or people around won’t get you any closer to your goal than sweeping spilled milk will get your floor cleaned.

      16. You don’t manage your energy state well

      Tony Robbins attributes his ability to focus and have the success he does to one thing: his ability to manage and manipulate his state. He explains “state” as how you are feeling at any given time. Sometimes you may be in a nervous state; other times you may be in an excited state. The trick, he says, is to practice moving yourself from one state to another, and this can be learned successfully over time. Feeling sluggish? Imagine you’re about to run towards someone you love and haven’t seen in years. Getting anxious? Maybe you need to quiet your mind and meditate. Whatever your process, know that it is possible for you to control your body, mind, and energy for maximum productivity results.

      17. You don’t take time to decompress and relax

      If you’re not taking time to care for your mental and emotional health, it’s going to show up in your ability to be productive (and by “ability”, I mean “inability). For some this might look like taking a long walk, for others it might look like taking a nap, and for the vast majority of us, it probably looks like a three week vacation from it all. When you make relaxation and play a part of your daily routine, not only do you find more joy in your tasks, you’ll find that you get more done when you get back to work.

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      18. You don’t put the right food in your body to feed your brain

      You know the old saying “you are what you eat,” but are you eating the types of foods that will feed your brain for productivity? Just like a vehicle requires specific fuel to be efficient, your brain and body require certain foods to be optimally productive. Even the slightest changes in diet can have significant effects. So what’s in your diet?

      19. You don’t know your 80/20 productivity ratio

      It’s said that 80% of our results come from 20% of our efforts, but unless you know which 20% of your efforts are producing the 80% of results that you want, chances are you’ll forever be in the dark and lose out on opportunities to increase your productivity. It may take some experimenting and testing, but when you finally understand where all that energy has been going, you might even be able to boost your productivity by, let’s say, 80%.

      20. You spend more time preparing than doing

      As necessary and worthwhile as it is to take time to prepare to execute your desired outcome, there comes a point where you’ve got to, in the famous words of Nike, “just do it.” Because at the end of the day, no amount of preparation or training is going to get you to the finish line until you begin. So now that you’ve come to the end of this post, you’ve got nothing else stopping you. Get to work!

      Featured photo credit:

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      Last Updated on April 6, 2020

      15 Best Productivity Hacks for Procrastinators

      15 Best Productivity Hacks for Procrastinators

      Let me guess.

      You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

      Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

      First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

      Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

      Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

      1. Give (10+2)*5 a Try

      Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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      The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

      2. Use Red and Blue More Often

      Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

      3. Create a Break Agenda

      List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

      Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

      4. Set a Timetable for Your Tasks

      Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

      9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
      9:10 – 10:00 am – Internet research
      10:00 – 10:45 am – Look through existing files
      10:45 – 11:00 am – Break time!
      11:00 – 12:00 pm – Outline the research report

      Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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      5. Take It Outside!

      Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

      6. Become Productively Lazy

      Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

      7. Assign a ‘Task Deputy’

      It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

      8. Consider a Gadget-Free Desk

      According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

      Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

      9. Prepping the Night

      Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

      Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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      10. Do a 7-Minute Workout in the Morning

      Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

      Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

      11. Set-up Mini Tasks

      If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

      Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

      12. Create an Inspirational Board or Reminder

      I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

      Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

      13. Redecorate Your Room

      Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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      14. Ready Your Nibbles

      You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

      Bonus productivity hacks you can do at home:

      15. Schedule Your Chores

      Write down your chores in a weekly basis with matching day and time when you should be doing these.

      For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

      More Tips to Overcome Procrastination

      Featured photo credit: Glenn Carstens-Peters via unsplash.com

      Reference

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