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19 Best Web Resources To Enhance Productivity

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19 Best Web Resources To Enhance Productivity

These days, there’s no shortage of web resources to choose from. And although options are wonderful, they can also be the bane of our existence. Too many options have often been the primary cause for a total lack of productivity.

For example: let’s say you want to learn how to make a good martini. You google search: “how to make the perfect martini”. Boom. You get back enough how-to articles on martini-making to make your head spin. You click one of the results…. It’s not bad. But maybe there’s something better. You go back to your Google search results and click another one, opening another tab in your browser. This one’s okay. But not as good as the last. Then you go back and look for another article.

You repeat the same cycle again. And again.. and again. Until next thing you know — you’ve got so many open tabs on your browser window that you’ve forgotten what you were trying to do in the first place!

How’d you go from searching for the perfect martini recipe, to watching a Justin Bieber video on YouTube?

This, my friend, is the double-edge sword of the world wide web and the many resources that it offers us to make use of… and if we waste too much time using the wrong ones (i.e. Justin Bieber videos on YouTube), then we end up sabotaging our own productivity as a result.

So without further ado, I present to you the 19 best web resources to enhance productivity. Save the martinis for after you’re done reading this article.

1. Evernote

This is the juggernaut of web resources to help with productivity. Personally, it’s my primary way of staying on track with my daily projects and tasks. Super charge this resource by integrating it with the Getting Things Done productivity methodology and you’ll be setting yourself up for success for a very long time.

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2. Spreeder

Learning to speed read can be massively helpful when you’re trying to plow through piles of documents and books in search of a vital piece of information. Luckily, there’s an app for that, and it’s called Spreeder.

3. Wunderlist

Wunderlist is the bucket-list-building app you’ve always wished for. Fast. Intuitive. Shareable. Whether you’re creating a “someday/maybe” list or pounding away at a project filled with tasks you need to accomplish, you just can’t go wrong with Wunderlist.

4. Coffitivity

Researchers tell us that people work better when there’s white noise in the background. That’s where an app like Coffitivity comes in handy by generating the buzziness of a cafe’ in the background while you’re working.

5. Tomato Timer

Tomato Timer is based on the Pomodoro technique, which is an incredibly popular productivity method that requires you to incorporate specific periods of rest and renewal into your workday by breaking it up into 25-minute chunks of productive time. After the 25-minute chunk of time is up, you get a short break before repeating the same cycle over again.

The Tomato Timer will alert you when the 25 minutes is up so you can get up and take a quick moment to recharge your batteries before getting back to work again. The fact that you know you’ll be able to take a break when the timer goes off will help you beat procrastination once and for all.

6. GetFlashNotes

Too busy to read that pile of books on the bedside table? Start using GetFlashNotes book summaries and you’ll be done reading them, all in under 20 minutes flat. The fact that you can read the best self-help and business books in mere minutes makes this a productivity resource that you should never leave home without.

And since their summaries come formatted for every device, you’ll never have to.

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7. Do Nothing For 2 Minutes

If there’s one thing modern professionals don’t get enough of, it’s short periods of rest. You work hard. Bless yourself with 120 seconds of peace via this simple but powerful productivity resource. You’ll feel better for having done it.

8. Doodle

Never go back and forth about when to schedule a meeting, and forget about wasting time email-polling your friends about whether they can make it to your birthday party on this or that date.

Instead, use Doodle to identify a few potential windows of time that work best for you, and ask everyone else to fill in what works for them within those windows. Doodle makes scheduling things easy.

9. Feedly

Organize everything you love — from blogs, to news, to websites and more — all in one place that you can go back to whenever you want, via Feedly.

10. Podcasts

Listening to a podcast can be a vital productivity resource if you’re doing it with a purpose. Want to learn how to quit smoking or how to be more confident? Listen to a self-improvement podcast on iTunes.

Want the big ideas from that business book your co-worker told you about? Listen to a non-fiction literature podcast. Take advantage of podcasts. They’re free, fun, and can teach you tons of productivity hacks within a very short period of time.

11. FocusWriter

A simple tool that provides a clean on-screen writing environment for the essentialist. FocusWriter comes complete with other small but useful resources to enhance productivity, like timers, alarms, spell checking and goal-setting functionality.

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12. Hootsuite

Automate all of your social media, rather than dividing your attention, when you could be productively getting things done instead. Let’s say you’ve just written a great blog post and you really want to capitalize on the power of social media to spread that blog post as far as possible. Rather than sharing and tweeting about it on all of your social media platforms all at once, you can use Hootsuite to pre-populate exactly when – and how often – you want your blog post to be spread around on each of your individual social media accounts.

If the best time to self-promote on Facebook is on Tuesday mornings between 8 and 9 am, then set up your messaging with Hootsuite to ensure it goes out on that specific day. Rinse and repeat for your other platforms.

13. IFTTT

The acronym stands for “If this, then that”, and it’s an app that allows you to create little chains of productivity using simple “recipes”. The “recipes” act as Triggers and Actions to prompt you to stay productive.

For example, you can make a recipe that automatically turns every email you start in your Gmail into a reminder in your iOS Reminders app. Pretty cool, eh?

14. Lift

Get push notifications to remind you to stay on track with your health and fitness goals. Prompt yourself to “drink more water” at various times throughout the day. Remind yourself to stick with your gym habit every morning.

Use Lift as you constant companion to help you harness the power of habit when you need it most.

15. Productivity Owl

Productivity Owl is a Google Chrome extension that keeps you on track by letting you know when you’re not being as productive as you should be. The productivity owl literally gets in your face, too. Every time you’re browsing pages that you know you shouldn’t be, the little Productivity Owl swoops down from the corner of your screen to let you know that it’s time to stop checking Facebook so you can finish up that presentation that’s due tomorrow.

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16. SelfControl

What if you could block yourself from succumbing to the luring urge’s to constantly check your social media apps like Facebook, Twitter and YouTube? Well, now you can. SelfControl’s application lets you block your own access to distracting websites, your mail servers and pretty much anything else on the web.

Just preset a period of time to block for, add sites to your blacklist and click “Start.” Until that timer expires, you won’t be able to access those sites – even if you restart your computer or delete the application.

17. Audible

Every book you read is a deliberate investment in your personal development. But what if you’re not a big fan of reading or don’t have the time to? Don’t fret. You can listen to audiobooks instead.

With Audible, you can listen to books while you run, walk, or drive to work in the morning. Easy peasy.

18. Unroll.Me

See your favorite newsletter subscriptions “at-a-glance”, rather than in an endless stream of spam-like emails that never seem to end.

19. Sleepy Ti.me

Last but not least, we have the Sleepy Time app. Because there’s absolutely no productivity hack, trick, or tool that’ll ever replace your body’s need for sleep. Sleepy Time is a bedtime calculator that’s meant to help you maintain a steady snoozing schedule.

Clock in when you want to sleep, and let it calculate how many Z’s you need to catch for your body to perform at peak levels of productivity throughout the day.

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Time to get productive

So there you have it – 19 of the best productivity web resources available today. But beware of awesome-app overload. These resources are only as powerful as you allow them to be.

So print this list out or save it somewhere you know you’ll come back to, so that you can try a couple at a time until you figure out your favorite from the bunch. Stay productive.

More by this author

Dean Bokhari

Author, Entrepreneur, Podcast & TV Host

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Last Updated on November 25, 2021

20 Essential Apps And Websites For Digital Nomads

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20 Essential Apps And Websites For Digital Nomads

Living a life of perpetual travel is pretty exciting – new destinations, new cultures and new incredible people to meet and hang out with! However, working on the road can get pretty hectic at times. As a digital nomad I have found myself in rather awkward situations a lot – from missed deadlines due to incorrect time zone conversion to a nearly missed plane when I forgot to print out my booking and confused the time (I did catch that plane though!).

Being your own boss is equally awesome and hellish. Juggling numerous tasks at once and getting things done super-fast with a terrible wi-fi connection requirea killer organizational skills and zen-like concentration. Try using the next 20 websites and apps to make your life as a digital nomad easier, less stressful and even more exciting!

1. Trello

Trello is your go-to website to stay organized and work super-efficiently on the road. It’s a free service that allows you to create numerous boards for your ongoing projects and plans. Tired of having numerous notes scattered around different apps and lengthy email threads with your clients or team? Just drag and drop them all to Trello, where you can easily collaborate, quickly exchange ideas and notes in the form of cards, leave comments and track the overall progress of the project. You can create numerous boards and organize them the way you like, upload files to each, set deadlines and notifications, plus easily share everything with one click.

My Trello contains two sets of boards – personal and business. I use the first to keep all my travel plans neat and make sure I won’t confuse the flight time or overstay my visa; the second to keep a visual account of my personal goals and various arrangements. The business board is where I have a list of ongoing projects composed into simple to-dos with their current statuses –  along with all the comments from my clients and a separate column for follow-ups.

Trello is an incredible free alternative to similar project management softwares I used before and it can be used for tackling any job – from house renovation to multi-stage marketing campaign! Also available as an app for iOS and Android devices to get updates on the go.

2. f.lux

As a digital nomad you often find yourself working late at night or early morning to keep up with your clients’ time zones. Love checking your email or reading a few articles from your iPad before going to bed? (I do!). Even if you don’t feel it yet, your eyes are seriously suffering from those habits and you can end up having troubles with sleeping as the blue light from your devices negatively impacts your sleeping patterns. Use f.lux – a handy software that will automatically adjust the color of your computer’s display to the time of day – warm at night and like sunlight during the day. F.lux allowed me to be more productive in the mornings and made it easier to slow down my activity in the evenings. As a digital nomad it is essential to stay refreshed as your income depends solely on your productivity. Besides, haven’t we escaped the cubicle to have a better work/life balance and more rest in the first place?

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3. Focus@Will

As we often find ourselves working at various places around the globe – from a crowded bus station to a jam-packed bar (the only place that has decent wi-fi in the area) – concentrating on your work gets extremely difficult. That’s where Focus@Will comes to rescue. The service offers a wide selection of white noise and simple tunes selected according to a neuroscience-based approach. It seems to work pretty great as I stayed way more concentrated on my work compared to the times when I just blasted my favorite tunes and murmured along. A 30-day free trial has a limited selection of tracks and will stop playing them in an hour (although it could be restarted immediately). The paid service will cost you around $10 for three months. Also available as a free app for iOS and Android devices.

4. Shopify

Let’s admit it, being a digital nomad and working solo gets challenging at times. There are days when you feel like a Renaissance man trying to tackle all things at once and getting expertise in numerous areas. That’s especially true when you are just about to launch your business website, blog or an online store. If you are a creative, you have only basic knowledge (if any) in CSS, HTML or integrated payment systems, so you spend endless hours figuring out how things work instead of doing what you are really good at and earning money.

Try Shopify – a service providing custom no-hassle ecommerce solutions. They offer everything from secure hosting and mobile-optimized websites to secure check-outs with some 70 payment getaways to choose from and assistance with running your online marketing campaign. The rates are incredibly affordable and start from just $29 per month for unlimited access to all their services and features or opt for a 14 day free trial to test them out first!

5. Rescue Time

Proper time management is another great struggle all digital workers face. How many times you have found yourself spending over 12 hours a day in front of your screen and not having all things done? Yeah, it happens to me quite in a while, so I’ve started using Rescue Time – to stay on top of my productivity while still having a normal work/life balance. Install it on your computer and all devices to have an accurate picture of how much time you spend doing certain activities or browsing certain sites (khm..cat videos on YouTube). At the end of each week you’ll receive an email with a fair statement on your (un)productivity.

Rescue Time enables you to give more accurate deadlines to your clients; create accurate hourly invoices as you know exactly how much time you’ve spent doing a certain task and adjusting your rates accordingly and eliminate random activity during your working hours. You can use Light Rescue Time version for free or opt for the premium plan at $6 per month.

6. Every Time Zone

As you probably work with people based anywhere from New Zealand to the West Coast keeping an eye on the deadline or updating them on your progress at 9 am each day may get tricky. Just as sending follow-ups, project proposals and invoices at the right time of the day. Every Time Zone is another great solution for keeping proper track of the time – your client’s time. Add all time zones you need, add your time in the marker at the top and see where this lands in everyone else’s day. No more crazy maths with figuring out when do you need to ring up Joe on Skype if he asked to do that at 11 am EST.

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7. XE Currency

How many currencies do you have in your wallet? My guess is more than two. As a digital nomad and perpetual traveler you have to keep track on the conversion rates and different currencies all the time. To make sure you are charging an equally fair price in USD/EU/GBP or any other currency out there use XE Currency. Get live conversion rates instantly or add up a list of your preferred and sync ahead of time to have instant offline access from any device. XE Currency is available as a web service, iOS, Android, Windows Phone apps and more.

8. Trail Wallet

My second essential money app for digital nomads is Trail Wallet (currently iOS only). It’s a beautifully crafted and easy-to-use app for tracking your expenses across multiple countries and currencies. You can organize your spendings by country or my month, set max daily budgets and add each dollar you’ve spent on the go. At the end of the month the app will tell you if you gone over your budget or where exactly did the cash flow. It’s perfect for analyzing the cost of living and working at different cities and countries, thus finding the optimal home-base for you when you get tired of being on the road and need to settle down for a while.

9. Xero

And to keep better track of your business-related expenses try Xero. Arguably, the best online bookkeeping and accounting service out there for all the non-accountants. It’s perfect for sending invoices, keeping track of the cash-flow and setting payment notifications on credit cards and recruiting payments. It neatly categorizes all your bank transactions and reconciles them with the transactions you have made in Xero to keep things even more simple. Available for numerous iOS and Android devices, so you can always have access to your data at no time.

10. Tripit

Tripit is one of the best travel planners out there! It’s free, fast and most importantly – works off-line. Just say no more to papers and lost emails. Forward all your booking confirmations – hotels, flights, car rental etc and let the app do all the magic for you by turning it into an easy-to-follow itinerary. You can set up notifications and get access to your data from any device without internet connection. Tripit reduced my frustration of arriving to the wrong terminal or roaming around the new city with my baggage as I haven’t written down the hotel address correctly. It’s a great app I seriously recommend using it to basically anyone who travels.

11. 1Password

Sharing sensitive data, especially passwords with your clients or team and keeping track of them can get challenging. That’s why I’ve started using 1Password – a super secure password-sharing service that allows you to create special vaults with a set of passwords to tools and services only accessible to the people you’ve shared it with. Available for numerous devices, the service gives you peace of mind when sharing anything sensitive via unprotected networks. Speaking of which…

12. Private Internet Access

Keep all your data and computer protected by opting for Private Internet Access. Often we need to make those last minute payments or credit card purchases and the only internet available is a suspicious unprotected network your device somehow found. By using an anonymous encrypted VPN and a private IP you can be 100% sure none of your payment data will be fished or passwords stolen.

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13. Workfrom

Find the best coffee shops and cafes in your area with this service. Workfrom has a great pool of venues in major US cities – New York, Portland, San Francisco, Seattle – and more destinations worldwide to be added soon! The service is free to join and you’ll get access to numerous cool spots with unbiased opinions of wi-fi connection and cappuccino quality from digital nomads just like you. Reviews also include price range, meals available, general atmosphere and noise range, along with some pro-tips on where to find sockets and which table is the most secluded. I have discovered some of my all time favorites this way like Mr Bean in Amsterdam.

14. Spotted by Locals

Another awesome service to discover good meals and thrilling events at your current base. Spotted by Locals is not that typical city guide with boring touristy routes, but an amazing resources with awesome recommendations from the locals on things to do and places to check out. After all, you’ve chosen a location independent lifestyle to explore the world more, not just spend hours tapping on the keywords in a different environment.

Currently, the website has numerous recommendations for all major European cities – Paris, Madrid, Vienna, Warsaw and many more, plus it gradually expands into North America with Boston, LA, Toronto and Montreal guides recently added. You can browse around the free categorized selection of activities at the website or pay$ 2.99 for a PDF guide with all tips and places neatly listed on the map. Or opt for iOS or Android app ($3.99 each) to gain offline access to one of the city guides along with a detailed map.

15. Jawbone UP

Now when you know where to go and what to see, here’s a handy app that will help you get unstuck from your laptop. Jawbone UP will gently nag you when it’s time to get up and unwind a bit. Install the app and connect it to all your hardware, than let the Up Activity Tracker (a lovely bracelet) analyze your sleeping and activity patterns to help you creating a better lifestyle. The app will monitor and analyze all your actions and suggest you a healthier schedule, help you sleep better and keep up with the exercise routine (which gets erratic when you are on the move). Why do we need more time if we don’t spend it wise, right? The app is free for iOS and Android, however you’ll have to pay 129$ for the bracelet tracker or 49.99$ for the clip.

16. SugarSync

Some like DropBox, others opt for Google Drive, yet my go-to cloud storage service is SugarSync. It’s simpler, more powerful and has a really slick design. After you install it, you just need to right-click the file/folder to instantly back them up at the cloud. Besides, any further change you make to that data will be automatically synchronized. Large files get uploaded extra fast and you can get 250 GB storage space for just $99.99 per year. Also you can access, share and edit all your files via free iOS or Android app supported on numerous devices. Now, I’ve finally stopped worrying what should I do if my laptop gets broken/stolen.

17. Contactually

If you don’t like to get broke and return home, you have to invest a fair share of your time in building ongoing relationships with your clients, vendors or customers depending on what do you do for a living. To avoid this whole thing becoming a huge pain try using Contactually – a simple, yet powerful service that will tell you when and whom you should keep in touch with and how you could maximize your ROI by connecting with the right people at the right time. It will send you notifications when you’ve fallen out of touch with certain contacts (which can mean missed opportunities in the perspective) and prompt when you should reconnect with the most important contacts from your network by providing helpful context clues like social updates and recent conversations to make the whole thing look more genuine. The service boasts that their users get up to 40% more referrals after using their service (backed by case studies) which is kind of essential for you if you’d like to live the nomadic life and work for yourself!

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18. Schedule Once

If you are working on multiple projects with multiple clients at a time – Schedule Once is your kick-ass service to schedule online meetings and conferences. Create a sleek pre-set calendar when you are available and send people a unique link that allows them to select a suitable time for both of you to connect. The service is fantastic for anyone offering consulting services or coaching sessions and costs just 5$ per month!

19. Spaxtel

Sometimes the internet gets so crappy that calling by Skype is impossible. Or you have a very-very important conversation scheduled and you don’t want any possible glitches to interrupt you. That’s when it’s worth using Spaxtel – a cool service that enables you to make land-line quality phone calls via callback. You don’t need to install any software or have internet access. The rates depends on the quality of call you choose (the lowest discount is pretty great) and the countries from/to you are calling. So far, the price proved to be nearly Skype-affordable for a better overall quality of connection.

20. Earth Class Mail

Snail mail isn’t that popular these days, but you still get some important stuff via it. Say bills and some paychecks. If you don’t want to bug your parents or friends’ to deal with your mail while you are out, try using Earth Mail Class – an affordable mail forwarding service that scans and forwards your mail to the e-mail address of your choice, deposits your checks (for a fee), saves PDFs of your postal mail online and offers in-person pickup and package signing.

Featured photo credit: Avi Richards via unsplash.com

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