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13 Strategies To Jumpstart Your Productivity

13 Strategies To Jumpstart Your Productivity

    Looking to increase your productivity? You’ve come to the right article. I don’t claim to be a productivity master (I always think there’s room for improvement), but I am very passionate about increasing productivity. I’m always looking for different ways to be more productive – stealing pockets of time where I can, deprioritizing the unimportant, getting system overhauls, etc. And I love it when I see my efforts pay off in the form of increased outputs at the end of the day.

    In this article, I have selected 13 of my best productivity strategies – tried, tested and validated. If you follow all of them to a tee, I can guarantee you that your productivity will double, triple whatever it is right now – or even more. I personally make it a point to follow these steps every day. During the days when I don’t do that, my productivity plummets. The days I do, my productivity soars. The correlation is obvious. I have also compiled a list of the best resources for some of the steps for your further reading.

    Here they are :D

    1. Set your productivity targets

    Probably half of the self-help articles out there keeps telling us to set goals and set targets. Do you know why? It’s because it really works. When you set goals, you focus your energy on the things you want to achieve. Things which you wouldn’t be achieving by default. That automatically makes you more productive.

    I do regular goal setting to maximize my output. For example, one of my goals for the upcoming month is to write 30 articles, which is an average of 1 article a day. These articles will include articles for my blog, The Personal Excellence Blog, and guest articles for other large sites, including LifeHack.Org. My average output in the past few months was only been an average of 1-2 articles per week, so I decided to set a 30 article goal to stretch me to write a lot more than I normally do. By virtue of just setting this goal and striving for it, I’m naturally increasing my output more than if I didn’t set it.

    Be clear on what exactly you want to achieve. What do you want to accomplish for the upcoming month? What is a goal that will make you feel absolutely exhilarated and surging with pride if you achieve it? Set that as your goal. From there, set your weekly goals. Finally, you can set your daily goals which become your day-to-day targets.

    Further reading:

    2. Maintain a work environment conducive to productivity

      Does your work environment encourage you to work? Or does it distract you more often than not? Your environment sets the stage for your work flow, so pick the right environment to work. What is the kind of environment that encourages you to work? This might require a bit of experimentation. After trying out different places, I find that I work best in quiet spots where there are minimal people around – such as my room, the library, cafes and in my neighborhood. So I only do my work at these areas.

      Those of you who are employed can’t exactly choose the environment to work in. If that’s the case, then modify your environment to make it conducive. Organize your work desk (next step). Decorate it with your favorite pictures and inspirational quotes. Put up a photo frame or two. Have your favorite mug there. Sometimes you may not enjoy all the work you have to do, but that doesn’t mean you have to make yourself miserable. If you feel like home, you will be more inspired to get things done.

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      Further Reading

      3. Have an organized workspace

      Having an organized work desk will undoubtedly help improve your productivity. If you have a messy workspace, you will feel disorganized and sluggish. You won’t even feel like doing anything since it’s so disorganized. Whereas if you have a nice, tidy and organized workspace, you’ll be inspired to get work done. You can find your things easily rather than waste precious minutes sieving through your pile of papers for something you saw just a while ago. If you are self-employed like I am, it’s especially important to be organized and on top of things.

      I have a small work desk in my room which I make a point to keep clean and tidy. My reports, folders and random papers are stashed into a magazine organizer (which I got from Ikea 3 years ago for a few bucks only – one of my best investments ever). Pens and stationery are placed in the stationery holders. I leave enough space for my laptop and a writing area on my right side. Throughout the work days my table will get cluttered naturally, so every few days I will do some cleaning and tidying to get things in order. Even my own laptop is considered a part of my work desk – and I use post-it notes and excel sheets to organize my task lists. All these create an inviting space for me to work at any time of the day.

      Further Reading:

      4. Put first things first

      Habit # 3 in Stephen Covey’s 7 Habits of Highly Effective People. First Things First refers to putting the important things first before anything else. And why does this matter? That’s because there are 24 hours a day.  There are about a million different things we can pick to do. Some will be important things that make a difference. The rest will be unimportant things that actually don’t make any difference at all. Out of this million things, we have to pick and choose, otherwise we’ll forever be drowning in work and never get anything done. Focus on the important and deprioritize the latter.

      One question I use to filter out the unimportant tasks is “Will doing this make a difference in the next 6 months?” If the answer is no or a small yes, I put it aside. If it’s a big yes, then I give disproportionate focus to it. Of course, we can never give a 100% accurate assessment since we can’t see the future, but we have sufficient knowledge to give a good assessment. For example, my key goal for this year is to develop my blog, which is an essential part of my personal development business. When I apply that question to my list of blog tasks, I automatically focus on tasks like (1) guest posting which lets me reach out to significantly more readers and gains new long-term readers and subscribers to my blog (2) writing new, quality articles to my readers and (3) writing my book which will be a personal milestone and establish a new income stream at the same time. Other miscellaneous tasks like checking emails, sorting them, editing the site and reading facebook/twitter messages get deprioritized to later parts of the day.

      Further reading:

      5. Time box your tasks

      Time boxing refers to boxing your tasks within fixed time slots. For example, boxing task A from 9-10:30am, then task B from 10:30-1pm, then task C from 2-4pm. Time boxing is good because it prevents your task from dragging on and on. There’s a saying that your work will take however long that you want it to, and I find it’s very true. Ever have a project deadline where you need to burn the midnight oil to get the work done? Most of us usually feel that we wouldn’t need to rush like that if the deadline was later on. Fact is, it doesn’t matter when the deadline is. Even if it’s 1 week later, 2 weeks later or 1 month later, the same last minute rush will still take place before. We take that long to do the work because that’s the timeline we give ourselves.

      Hence, time box your tasks. If you set a specific time period and strictly adhere to it, you will find a way to get the work done. Of course, set a time that is challenging yet achievable. If a task requires 3 hours, don’t set 4 hours because you will use up all the 4 hours. Set 3 hours – preferably lesser so you can learn to optimize your output during the period (again, provided you enforce the time box strongly).

      Further reading:

      Of course, it may be hard for the neurotic perfectionists among us to limit the time spent, because that’ll result in a compromise in quality. That goes to our next principle, which is…

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      6. Use the 80/20 rule

        80/20 refers to the phenomenon where 80% of the outputs is brought about by 20% of efforts. The remaining 20% of the output can only be achieved by putting in 80% effort.

        So let’s say you have a report due, and to produce the absolute best report you are capable of, you need about 100 hours. 80/20 rule says that you can get 80% of the quality in by spending 20 hours (20% of 100 hours). On the other hand, the finishing touches to boost this report from a 80% to 100% quality requires you to spend 80 hours (80% of the time). From effectiveness standpoint, that doesn’t cut it at all. 80/20 rule tells us to just get the 80% quality in and chuck the remaining 20% since the time needed doesn’t justify the increment in value we get.

        Hence, by the 80/20 rule, we have to learn to let go of the nitty gritty. Forget the little details that no one but you notices. You can keep revising something to perfection, but that time is probably better spent working on a whole new task. The key is to focus your energy on producing the 80% of every thing you do – which is also the 80% that matters. Draw a mental cut off limit and let go of everything that lies outside of the limit.

        Further reading:

        7. Have a separate list for incoming tasks

          If you’re like me, you are going to get a whole streaming list of random, miscellaneous tasks to do throughout the whole work day. I used to give attention to these things when they come immediately. Say extra task # 1 comes in now, I’ll do it immediately since it takes just 5-10 minutes. This is the same for extra task # 2, #3…. all the way to #15. After a while, I realized these things take a lot of my time and I don’t even get any meaningful result out of them.  Not only that, I never get to finish my real work for the day because I’m so busy with the random stuff. I may think I’m being very productive when I finish them, but truth is it’s just fake productivity.

          So nowadays, I just use a separate list for these urgent tasks. I dump all the incoming tasks into the list and focus on my daily goals list. Then at the end of the day, I allocate a time slot to clear these tasks. I batch the similar urgent tasks, then clear them at one go. Turns out I’m always able to get them cleared less than an hour, compared to the few hours I’d have taken if I attended to them in the day.

          8. Upgrade your skills

          Our limitations in output come from limitations in our own skill level. Upgrade your skills and you will increase your output. It’s like updating our computer software with newer versions so we can create more. Our skillsets are our tools that help us create. We need better tools to create better materials.

          For example, now that I want to write an average of a new article a day, I need to learn to maintain/increase the same quality of writing as before, while writing in lesser time. In preparation of that, I’m reading more A-List personal development blogs (to be more in-tuned with A-list writings) and writing blogs like Copyblogger and Write To Done to pick up writing techniques/skills. These will undoubtedly help me to write faster.

          What key skills do you use in your work? How can you upgrade them to become more productive?

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          9. Know your motivation triggers

          You know how there are times when we are really inspired to work, where other times we’ll feel like a total sloth? It’s normal. The sloth-like times come when we lose touch with our inner muse. If you are aware of your motivational triggers, you can connect with them and jumpstart your productivity.

          For example, I’m usually inspired to work on my blog, and I find I’m even more inspired knowing I have a target to achieve (such as achieving X subscribers by the month), or when there’s (friendly) competition (benchmarking my traffic against larger personal development blogs), or when there’s a cause bigger than me (recognizing that there are many people out there who stand to gain from my articles). When I sieve out these triggers and integrate them with my daily life – such as subscribing to the feed of those A-list blogs, having open communication channels with my readers (comments area, facebook, twitter, email) and talking to fellow bloggers, my momentum increases dramatically. It becomes an upward spiral that reinforces itself.

          How about you? What are your motivational triggers? When were the times when you felt inspired? How can you integrate these triggers into your daily life to reinforce your motivation? Doing this will definitely boost up your productivity.

          10. Utilize time pockets

          The time pockets refers to the little pockets of time you have in between one event to the next. Time pockets usually appear during waiting / traveling times, such as waiting for buses / trains, commuting, waiting for appointments to start, etc. Have some ready activities to be done during the time pockets. You will be amazed at how much can be done in just a short amount of time. Some activities I do include listening to self help podcasts and typing my articles on my laptop. Usually I make sure I get a seat on the bus by taking the earlier buses. In a 40-minute journey, I can get about 20% of my articles typed in a 40 minute bus journey, or about 400~500 words. That’s a good amount of work done compared to if I just slept on the trip.

          Further reading:

          11. Hold yourself accountable to your targets

          Progress tracking is essential to know how you are doing. We can be frantically working to up our productivity but if we know there’s no accountability, at some point we’re going to slow down. I have a weekly review with myself every Saturday morning, where I review my progress in my goals the week before. If I met my goals, I give myself a big hug and pat on the back. If I didn’t, I understand what went wrong. Then from there, I plan out my action plan for the next week to achieve next week’s goals. These weekly goals ladder up to the monthly goals at the end of the month, where I do a monthly review.

          Further reading:

          12. Wake up early

            This may be specific to individuals, but I’ll just share this as it’s true for me. Waking up early really does make me work faster and better. Personally I don’t think there’s any scientific rationale behind waking up early and being more productive. I think it’s more of a psychological feel-good factor – Since you are up before 99.99% of the world, you want to maintain the lead, so that spurs you on to work fast. When you work fast, you finish more things, and that motivates you to maintain the lead and do even more stuff.

            Another reason why waking up early helps is because the quietness in the morning is a conducive environment to get more done. I love being up early (5am) and hearing absolutely nothing in my neighborhood. The birds have not even broken into song yet, cars are not on the road and my family isn’t up either. Perfect time to get things done.

            Further Reading:

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            13. Remember To Rest

            We are not machines or robots. We can’t sustain the same output endlessly without rest. When the time comes, we need to rest/sleep to recover our energy, so we can continue on the next day. Remember, it’s about quality of work produced, not quantity of hours spent. I find that when I choose to continue on when I’m tired, I’m still able to produce stuff, but at a dismal pace. When I get my rest though, I can get a lot more done, even though the total number of hours spent is actually lesser.

            Further Reading:

            Let me know how these 13 strategies work for you. If you have other productivity principles, I’ll love to hear them too. I’ll be happy to discuss them in the comments area.

            Images: rberteig, aheram, danseprofane

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            More by this author

            Celestine Chua

            Life Coach, Blogger

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            Last Updated on November 28, 2018

            Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

            Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

            Are you one of those people who are always suffering setbacks? Does little ever seem to go right for you? Do you sometimes feel that the universe is out to get you? Do you wonder:

            Why do I have bad luck? Is bad luck real?

            A couple of months ago, I met up with an old friend of mine who I hadn’t seen since last year. Over lunch, we talked about all kinds of things, including our careers, relationships and hobbies.

            My friend told me his job had become dull and uninteresting to him, and despite applying for promotion – he’d been turned down. His personal life wasn’t great either, as he told me that he’d recently separated from his long-term girlfriend.

            When I asked him why things had seemingly gone wrong at home and work, he paused for a moment, and then replied:

            “I’m having a run of bad luck.”

            I was surprised by his response as I’d never thought of him as someone who thought that luck controlled his life. He always appeared to be someone who knew what he wanted – and went after it with gusto.

            He told me he did believe in bad luck because of everything happened to me.

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            It was at this point, that I shared my opinion on luck and destiny:

            While chance events certainly occur, they are purely random in nature. In other words, good luck and bad luck don’t exist in the way that people believe. And more importantly, even if random negative events do come along, our perspective and reaction can turn them into positive things.

            Your luck is no worse—and no better—than anyone else’s. It just feels that way. Better still, there are two simple things you can do which will reverse your feelings of being unlucky and change your luck.

            1. Stop believing that what happens in life is out of your control.

            Stop believing that what happens in your life is down to the vagaries of luck, destiny, supernatural forces, malevolent other people, or anything else outside yourself.

            Psychologists call this “external locus of control.” It’s a kind of fatalism, where people believe that they can do little or nothing personally to change their lives.

            Because of this, they either merely hope for the best, focus on trying to change their luck by various kinds of superstition, or submit passively to whatever comes—while complaining that it doesn’t match their hopes.

            Most successful people take the opposite view. They have “internal locus of control.” They believe that what happens in their life is nearly all down to them; and that even when chance events occur, what is important is not the event itself, but how you respond to it.

            This makes them pro-active, engaged, ready to try new things, and keen to find the means to change whatever in their lives they don’t like.

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            They aren’t fatalistic and they don’t blame bad luck for what isn’t right in their world. They look for a way to make things better.

            Are they luckier than the others? Of course not.

            Luck is random—that’s what chance means—so they are just as likely to suffer setbacks as anyone else.

            What’s different is their response. When things go wrong, they quickly look for ways to put them right. They don’t whine, pity themselves, or complain about “bad luck.” They try to learn from what happened to avoid or correct it next time and get on with living their life as best they can. They have this Motivation Engine, which most people lack, to keep them going.

            No one is habitually luckier or unluckier than anyone else. It may seem so, over the short term (Random events often come in groups, just as random numbers often lie close together for several instances—which is why gamblers tend to see patterns where none exist).

            When you take a longer perspective, random chance is just . . . random. Yet those who feel that they are less lucky, typically pay far more attention to short-term instances of bad luck, convincing themselves of the correctness of their belief.

            Your locus of control isn’t genetic. You learned it somehow. If it isn’t working for you, change it.

            2. Remember that whatever you pay attention to grows in your mind.

            If you focus on what’s going wrong in your life—especially if you see it as “bad luck” you can do nothing about—it will seem blacker and more malevolent.

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            In a short time, you’ll become so convinced that everything is against you that you’ll notice more and more instances where this appears to be true. As a result, you will drown yourself in negative energy and almost certainly stop trying, convinced that nothing you can do will improve your prospects.

            Not long ago, a reader (I’ll call her Kelly) has shared with me about how frustrated she felt and how unlucky she was. Kelly’s an aspiring entrepreneur. She had been trying to find investors to invest in her project. It hadn’t been going well as she was always rejected by the potential investors. And at her most stressful time, her boyfriend broke up with her. And the day after her breakup, she missed an important opportunity to meet an interested investor. She was about to give up because she felt that she’d not be lucky enough to build her business successfully.

            It definitely wasn’t an easy time for her. She was stressful and tired. But it wasn’t bad luck that was playing the role.

            Fatalism feeds on itself until people become passive “victims” of life’s blows. The “losers” in life are those who are convinced they will fail before they start anything; sure that their “bad luck” will ruin any prospects of success.

            They rarely notice that the true reasons for their failure are ignorance, laziness, lack of skill, lack of forethought, or just plain foolishness—all of which they could do something to correct, if only they would stop blaming other people or “bad luck” for their personal deficiencies.

            Your attention is under your control. Send it where you want it to go. Starve the negative thoughts until they die.

            I explained to Kelly that to improve her fortune and have “good luck”, first decide that what happens is nearly always down to her; then try to focus on what works and what turns out well, not the bad stuff.

            Then Kelly tried to review her current situation objectively. She realized that she only needed a short break for herself — from work and her just broken-up relationship. She really needed some time to clear up her mind before moving on with her work and life. When she got her emotions settled down from her heartbreak, she started to work on improving her business’ selling points and looked for new investors that are more suitable.

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            A few months later, she told me that she finally found two investors who were really interested in her project and would like to work with her to grow the business. I was really glad that she could take back control of her destiny and achieved what she wanted.

            Your “fate” really does depend on the choices that you make. When random events happen, as they always will, do you choose to try to turn them to your advantage or just complain about them?

            What’s Next?

            Now that you’ve learned the 2 simple things you can do to take control of your fate and create your own luck. But this isn’t it! These simple techniques you’ve learned here are just part of the essential 7 Cornerstone Skills — a skillset that will give you the power to create permanent solutions to big problems in life — any problem in any area of your life!

            If you think you’re “suffering from bad luck”, you can really change things up and start life over with these 7 Cornerstone Skills. It may even be a lot easier than you thought:

            How to Start Over and Reboot Your Life When It Seems Too Late

            Thomas Jefferson is said to have used these words:

            “I’m a great believer in luck and I find the harder I work, the more I have of it.”

            Your luck, in the end, is pretty much what you choose it to be.

            More Ideas About Creating Your Own Luck

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            Featured photo credit: LoboStudio Hamburg via unsplash.com

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