Advertising
Advertising

11 Important Things Every Startup Blogger Needs To Remember

11 Important Things Every Startup Blogger Needs To Remember

We live in an amazing time when anyone can publish their thoughts, ideas and projects online for the world to see. I assume that the Gutenbergs would be totally amazed! If you are a startup blogger there are a few best practices that you will want to remember to make sure you have the right foundation. Trust me, these will save you time and energy later.

Start Writing With Your Mission In Mind

Sure, you can begin publishing your thoughts online, like a private journal turned public, but most people aren’t going to want to read what about what you had for lunch, where you are going, or how crummy your day was. Instead, sit down and think about what your mission with your blog is and write from that place on every post. This will make it easier to decide when to scrap or publish a post.

Know Your Audience

You won’t know, at first, who is going to be reading your blog until you start publishing, but you can begin by thinking about who you would like to have read your blog. If you are really into design or fashion, you would gear articles towards that audience. If you are a happy vegetarian and are publishing recipes, you would write to other current vegetarians or would-be vegetarians. Think about writing each post with the reader in mind.

Advertising

Write In A Compelling Way

People want to learn something new, feel better about themselves, or get excited about a topic when they read a blog post. Your blog needs to be informative, inspiring or affirming with each post. Don’t worry, at first, if your blog posts are too long or too short, but remember the average attention span gets smaller. Consider bite-sized information in short paragraphs that tell a great story!

Collaborate, Don’t Compete

Blogging isn’t a competition. Everyone has value in the blog world and your voice is appreciated and needed. Get in the game and be friendly with other bloggers! It is a pretty welcoming community and if you want to guest post, share content on Twitter, or get to know other bloggers and introduce yourself. Even the bigger bloggers take time to help newer bloggers.

Promote Your Blog

It isn’t enough to just write and hope they will come! You have to promote your blog posts online and off. Join an online blogging community and share your posts, tweet about your new blog posts, pin your photos on Pinterest, have your blog printed on your business cards, go to blogging conferences and get involved in your local and regional blogging communities. A quick search online or on Facebook will help you find groups of people blogging about similar topics. By joining these groups you can promote one another and grow your audiences. People who write about gardening also read about it and you will have found your built-in audience!

Advertising

Be Aware Of Time-Sensitive Topics And Trends

Being current about a topic is always a good time to publish. Did a celebrity just say something really demeaning about his mom? Is there a new trend in your field? Are new colors coming out for the season? Having an opinion about those things will more than likely get your blog post read.

Know When To Publish

You can’t always react to trends and you don’t always want to be controversial on your blog because readers get tired of that and want to know your own ideas. Remember, your blog is open for the entire world to see and what you publish is available for anyone to read. Don’t get hotheaded some night and write a flaming open letter that you are going to regret someday. Exercise the “wait a day” rule when you are publishing something that might be sensitive or difficult!

Know What Is Your Story

Tell your own point of view on your blog, but remember you do not own other people’s stories. If you are writing about sensitive information about your family, local community, or even the world around you, be careful that you don’t assume you have permission to tell someone else’s story. This is particularly true of children. Think about how they will feel in 20 years when they see unflattering pictures of themselves online from when they were kids. Ask permission, don’t share real names, and be sensitive to how others will feel with their story broadcast worldwide.

Advertising

Lead An Interesting Life

You can’t just blog. You have to actually do interesting things in your real life to have topics and ideas to blog about! Step away from your computer and plan something fun and blog about that. Your blog will remain fresh and fun if you are balancing a real life with blogging.

Be A Real Person

You aren’t a huge publishing house. You are a person; please blog like one. It doesn’t matter if you are blogging for your business or writing a personal blog, write like a real person. What makes blogging so interesting is getting to know the real people behind the blog. Your story is what is most important; not how slick you can write an article.

Just Do It

Don’t let the idea that you aren’t a great writer, photographer, or have the perfect idea stop you from blogging. The more posts that you write the better your writing will get and the better your blog will be. If you wait until the perfect time you might just be waiting forever.

Advertising

Now is the perfect time to start a blog and the blogging world is waiting to hear your voice and your story. Get started and share what know with the world.

Featured photo credit: Blogger. Man holding chalkboard with word Blog written on. via shutterstock.com

More by this author

11 Important Things Every Startup Blogger Needs To Remember 16 Things You Should Tell Yourself To Lead A Positive Life Fear of Failing If You Have A Fear Of Failing, Ask Yourself These 7 Questions Learn to Negotiate 7 Things You Should Negotiate At Work Besides Your Salary 10 Challenges Leaders Always Face And How To Deal With Them

Trending in Productivity

1 How to Effectively Manage a Heavy Workload at Work 2 Better Alternatives to New Year’s Resolutions to Reduce Your Stress 3 How Personal Finance Software Helps You Get More Out of Your Money 4 7 Steps For Making a New Year’s Resolution and Keeping It 5 How to Concentrate and Train Your Brain to Focus Better

Read Next

Advertising
Advertising
Advertising

Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

Advertising

So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

Advertising

    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

    Advertising

    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

    Advertising

    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

    Read Next