“When written in Chinese, the word ‘crisis’ is composed of two characters. One represents danger and the other represents opportunity.” – John F. Kennedy
If you are facing a crisis, there are several to you manage it skilfully and get out alive. Here are 10 reliable ways successful leaders manage a crisis.
1. They face up to bad news
The first step is to acknowledge there is a crisis. Very often, problems are swept under the carpet until it is too late and the emergency can get out of control. The first thing to do is to assemble the team and look at the possible causes. All team members must be committed to telling the truth. Facing up to reality is the first step in overcoming any crisis. Don’t spin the truth.
An excellent example is Winston Churchill during World War II. He knew that some bad news might be filtered out and he might not be aware of it. This is why he set up a ‘bad news department’.Advertising
2. They know that things may get worse
The successful leaders know that emergency corrective measures just may not be enough. They have to plan for the worst case scenario. This can mean taking radical action which will ensure a sustainable turnaround. Redundancies have to be made. There may be an urgent need to get legal advice and/or change public relations policy. Overall, they know that they will have to be committed, disciplined and above all, courageous.
3. They ensure that there is no breakdown in communication
Poor communication in a company can have devastating effects. Many team members may withhold or just not forward messages for various reasons:
- Expectations are not clearly set out so seemingly minor problems are ignored
- Misuse of data on a defective product
- Information overload may lead to messages being overlooked
- An ‘us vs. them’ mentality hampers communication
- Some employees fear retribution if they mention a problem.
- Some managers may ignore input because they know it all
The successful manager takes the lead in ‘no surprises management (NSM)’ by making sure that communication is open at all times.
4. They know when to make sacrifices
Encouraging and motivating the team to get through the crisis may mean sacrifices. The successful leader will take the initiative by making the first sacrifice and then encourage team members to do likewise.Advertising
5. They mobilize their team by inspiring them
“Employees are expected to (be) ‘dedicated, professional, accurate, and ethical’.” – Larry Slate
Successful managers lead by example. There may be drastic changes to be made. They know how to adjust procedures, policies and objectives in line with the emergency. By being dedicated and professional at all times they will inspire and motivate their team to be the same.
6. They know how to adapt their management style
Sometimes, immediate changes have to be made and a more autocratic style of leadership has to be adopted. There are advantages in saving time and rescuing the company from disaster. The downside of this is that there will be no consultation. This may cause difficulty in building trust, respect, and dedication among the team members.
Daniel Goleman in the Harvard Business Review states that successful leaders can change their management style to suit the situation. He cites different styles from the authoritative or coercive at one of the end of the spectrum to the affiliative and democratic at the other end. Being able to switch style is the mark of a successful leader, according to Goleman.Advertising
7. They know how to build trust
If you read Robert Papes’ book Management During an Economic Crisis, you will notice how much emphasis he places on building trust among the team. This is the mark of a truly successful leader and will stand him or her in good stead when a crisis looms. He mentions how important it is to be fair, open, keep promises, and treat people with dignity and respect.
8. They know how to communicate with the media
“There cannot be a crisis next week. My schedule is already full.” – Henry A. Kissinger
Inevitably, if your company is in the mainstream, you will need to be able to communicate effectively and let the public and your stakeholders know what is happening. The wise leader will know how to answer media questions:
- Avoid using jargon or fluffy language
- Aim for clarity
- Be confident and speak to the camera with strong eye contact
- Never use ‘no comment’ as it may be interpreted as trying to hide something
- Reduce disfluencies like ‘ah’ and ‘um’
9. They are not afraid to try new strategies
“Lead the crisis- or the crisis will lead you!” – Alfred J. Lichte (retired 4 Star Air Force General)
Intelligent leaders know that desperate situations call for bold new strategies. They do not let fear distract them. This may involve improved systems or innovation. They know that speed will be key and are not afraid to be move decisively.
10. They are confident and optimistic
If a successful leader is emotionally intelligent, he or she will be able to lead the team with great empathy. He will be able to radiate energy with an upbeat attitude.
An example of a successful leader in a crisis was the New York Mayor, Rudy Giuliani, during the 9/11 disaster. He was able to demonstrate that the leadership was in control which was vital to people who were in a state of shock. He communicated clearly on a daily basis. He was visible and demonstrated a hands-on-approach which was very reassuring.
Let us know in the comments how you or your manager dealt with a crisis successfully.Advertising
Featured photo credit: Woman manager/Pixabay via pixabay.com
Last Updated on March 21, 2019
11 Important Things to Remember When Changing Habits
Most gurus talk about habits in a way that doesn’t help you:
You need to push yourself more. You can’t be lazy. You need to wake up at 5 am. You need more motivation. You can never fail…blah blah “insert more gibberish here.”
But let me share with you the unconventional truths I found out:
To build and change habits, you don’t need motivation or wake up at 5 am. Heck, you can fail multiple times, be lazy, have no motivation and still pull it off with ease.
It’s quite simple and easy to do, especially with the following list I’m going to show to you. But remember, Jim Rohn used to say,
“What is simple and easy to do is also simple and easy not to do.”
The important things to remember when changing your habits are both simple and easy, just don’t think that they don’t make any difference because they do.
In fact, they are the only things that make a difference.
Let’s see what those small things are, shall we?
1. Start Small
The biggest mistake I see people doing with habits is by going big. You don’t go big…ever. You start small with your habits.
Want to grow a book reading habit? Don’t start reading a book a day. Start with 10 pages a day.
Want to become a writer? Don’t start writing 10,000 words a day. Start with 300 words.
Want to lose weight? Don’t stop eating ice cream. Eat one less ball of it.
Whatever it is, you need to start small. Starting big always leads to failure. It has to, because it’s not sustainable.
Start small. How small? The amount needs to be in your comfort zone. So if you think that reading 20 pages of a book is a bit too much, start with 10 or 5.
It needs to appear easy and be easy to do.
Do less today to do more in a year.
2. Stay Small
There is a notion of Kaizen which means continuous improvement. They use this notion in habits where they tell you to start with reading 1 page of a book a day and then gradually increase the amount you do over time.
But the problem with this approach is the end line — where the “improvement” stops.
If I go from reading 1 page of a book a day and gradually reach 75 and 100, when do I stop? When I reach 1 book a day? That is just absurd.
When you start a habit, stay at it in the intensity you have decided. Don’t push yourself for more.
I started reading 20 pages of a book a day. It’s been more than 2 years now and I’ve read 101 books in that period. There is no way I will increase the number in the future.
Because reading 40 to 50 books a year is enough.
The same thing applies to every other habit out there.
Pick a (small) number and stay at it.
3. Bad Days Are 100 Percent Occurrence
No matter how great you are, you will have bad days where you won’t do your habit. Period.
There is no way of going around this. So it’s better to prepare yourself for when that happens instead of thinking that it won’t ever happen.
What I do when I miss a day of my habit(s) is that I try to bounce back the next day while trying to do habits for both of those days.
Example for that is if I read 20 pages of a book a day and I miss a day, the next day I will have to read 40 pages of a book. If I miss writing 500 words, the next day I need to write 1000.
This is a really important point we will discuss later on rewards and punishments.
This is how I prepare for the bad days when I skip my habit(s) and it’s a model you should take as well.
4. Those Who Track It, Hack It
When you track an activity, you can objectively tell what you did in the past days, weeks, months, and years. If you don’t track, you will for sure forget everything you did.
Peter Drucker said,
“What you track is what you do.”
So track it to do it — it really helps.
But tracking is accompanied by one more easy activity — measuring.
5. Measure Once, Do Twice
Peter Drucker also said,
“What you measure is what you improve.”
So alongside my tracker, I have numbers with which I measure doses of daily activities:
For reading, it’s 20 pages.
For writing, it’s 500 words.
For the gym, it’s 1 (I went) or 0 (didn’t go).
For budgeting, it’s writing down the incomes and expenses.
Tracking and measuring go hand in hand, they take less than 20 seconds a day but they create so much momentum that it’s unbelievable.
6. All Days Make a Difference
Will one day in the gym make you fit? It won’t.
Will two? They won’t.
Will three? They won’t.
Which means that a single gym session won’t make you fit. But after 100 gym sessions, you will look and feel fit.
What happened? Which one made you fit?
The answer to this (Sorites paradox) is that no single gym session made you fit, they all did.
No single day makes a difference, but when combined, they all do. So trust the process and keep on going (small).
7. They Are Never Fully Automated
Gurus tell you that habits become automatic. And yes, some of them do, like showering a certain way of brushing your teeth.
But some habits don’t become automatic, they become a lifestyle.
What I mean by that is that you won’t automatically “wake up” in the gym and wonder how you got there.
It will just become a part of your lifestyle.
The difference is that you do the first one automatically, without conscious thought, while the other is a part of how you live your life.
It’s not automatic, but it’s a decision you don’t ponder on or think about — you simply do it.
It will become easy at a certain point, but they will never become fully automated.
8. What Got You Here Won’t Get You There
Marshall Goldsmith has a great book with the same title to it. The phrase means that sometimes, you will need to ditch certain habits to make room for other ones which will bring you to the next step.
Don’t be afraid to evolve your habits when you sense that they don’t bring you where you want to go.
When I started reading, it was about reading business and tactic books. But two years into it, I switched to philosophy books which don’t teach me anything “applicable,” but instead teach me how to think.
The most important ability of the 21st century is the ability to learn, unlearn, and relearn. The strongest tree is the willow tree – not because it has the strongest root or biggest trunk, but because it is flexible enough to endure and sustain anything.
Be like a willow, adapting to the new ways of doing things.
9. Set a Goal and Then Forget It
The most successful of us know what they want to achieve, but they don’t focus on it.
Sounds paradoxical? You’re right, it does. But here is the logic behind it.
You need to have a goal of doing something – “I want to become a healthy individual” – and then, you need to reverse engineer how to get there with your habits- “I will go to the gym four times a week.”
But once you have your goal, you need to “forget” about it and only focus on the process. Because you are working on the process of becoming healthy and it’s always in the making. You will only be as healthy as you take care of your body.
So you have a goal which isn’t static but keeps on moving.
If you went to the gym 150 times year and you hit your goal, what would you do then? You would stop going to the gym.
This is why goal-oriented people experience yo-yo effect and why process-oriented people don’t.
The difference between process-oriented and goal-oriented people is that the first focus on daily actions while others only focus on the reward at the finish line.
Set a goal but then forget about it and reap massive awards.
10. Punish Yourself
Last two sections are pure Pavlovian – you need to punish bad behavior and reward good behavior. You are the only person who decides what is good and what is bad for you, but when you do, you need to rigorously follow that.
I’ve told you in point #3 about bad days and how after one occurs, I do double the work on the next day. That is one of my forms of punishments.
It’s the need to tell your brain that certain behaviors are unacceptable and that they lead to bad outcomes. That’s what punishments are for.
You want to tell your brain that there are real consequences to missing your daily habits.
No favorite food to eat or favorite show to watch or going to the cinema for a new Marvel movie- none, zero, zilch.
The brain will remember these bad feelings and will try to avoid the behaviors that led to them as much as possible.
But don’t forget the other side of the same coin.
11. Reward Yourself
When you follow and execute on your plan, reward yourself. It’s how the brain knows that you did something good.
Whenever I finish one of my habits for the day, I open my tracker (who am I kidding, I always keep it open on my desktop) and fill it with a number. As soon as I finish reading 20 pages of a book a day (or a bit more), I open the tracker and write the number down.
The cell becomes green and gives me an instant boost of endorphin – a great success for the day. Then, it becomes all about not breaking the chain and having as many green fields as possible.
After 100 days, I crunch some numbers and see how I did.
If I have less than 10 cheat days, I reward myself with a great meal in a restaurant. You can create your own rewards and they can be daily, weekly, monthly or any arbitrary time table that you create.
Primoz Bozic, a productivity coach, has gold, silver, and bronze medals as his reward system.
If you’re having problems creating a system which works for you, contact me via email and we can discuss specifics.
In the End, It Matters
What you do matters not only to you but to the people around you.
When you increase the quality of your life, you indirectly increase the quality of life of people around you. And sometimes, that is all the “motivation” we need to start.
And that’s the best quote for the end of this article:
“Motivation gets you started, but habits keep you going.”
More Resources to Help You Build Habits
- How to Break a Bad Habit and Retrain Your Brain
- Understand Your Habits to Control Them 100%
- How to Break a Habit and Hack the Habit Loop
- How to Break Bad Habits (The Only Effective Way)
Featured photo credit: Anete Lūsiņa via unsplash.com
|||^||Stanford Encyclopedia of Philosophy: Sorites paradox|
|||^||Muscle Zone: What causes yo-yo effect and how to avoid it?|
|||^||Growth Habits: 5 Missteps That Cause You To Quit Building A Habit|
|||^||Primoz Bozic: The Lean Review: How to Plan Your 2019 in 20 Minutes|