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10 Ways To Get Out Of Your Own Way And Get Things Done

10 Ways To Get Out Of Your Own Way And Get Things Done

You probably have plenty of reasons why you don’t get things done. Many of them are outside of your control. But instead of focusing on things you can’t control, focus on the biggest barrier, the one which you have the most control over: you.

You’re probably standing in your own way, so here are 10 things that will help you get out of your own way. Even if you do only three, you’ll finally be able to get things done.

1. Remember why you are doing it

Knowing why you are doing something is critical to getting it done. Humans hate doing things for no reason. Whether it’s washing the dishes, starting a business or filling out job applications, it must contribute to some larger purpose. If it doesn’t, quit doing it.

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    2. Think about the outcome

    What are you going to get from doing this thing? When you don’t feel like doing it, focus on the outcome you’re seeking. Think about how that outcome will make your life better, no matter how big or small the improvement is. If that outcome doesn’t excite you, that’s probably why you aren’t doing it. Cross it off the list.

    3. Focus on the important stuff

    Nothing will drain your energy faster than working on or putting off tedious things that won’t move you toward your goal. For example, if you’re starting a business, stop moving commas and periods around in your business plan and go out and talk to some prospects. Sell something or get feedback to improve. Focusing on what will make a difference will motivate you and skyrocket your results.

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      4. Listen to music

      There’s a reason music is so popular. It has a huge effect on how you feel. Use it as a tool to change your mood to whatever you want it to be. Create a playlist of songs that motivate the crap out of you. Play it while you work and while you procrastinate.

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      5. When you get tired, move around

      Do some jumping jacks, some simple exercises, or (my personal favorite) just dance like an idiot for a few minutes. Despite common beliefs, you actually get energy from being active. Your body did not evolve to sit at a computer and work for hours at a time. You can do it, but you have to work to create the energy. Combine with point #4 for accelerated results.

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        6. When you get frustrated, meditate

        You’re probably thinking too much. Calm down. Sit in a comfortable spot, relax and take some deep breaths to clear your mind for 10 minutes. If you really want to boost your productivity, meditate before you get frustrated in order to keep your mind clear, stay relaxed and avoid the frustration that stops you from getting things done.

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        7. Stop comparing yourself to other people

        You know the feeling. You’re working on something and you suddenly stop in despair because you realize it’s not going to be as good as [insert celebrity, colleague, friend, relative] would do it. It stops you in your tracks. You say to yourself, “Why bother? It’s going to suck anyway.” First, this is probably not true. You are probably just as good or better than that person. Second, even if you can’t do it as well as that person, no problem. This is practice to make you better. Either way, there’s no reason to stop.

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          8. Give up the ridiculous idea of perfection

          Perfection is a theoretical concept that does not exist in reality. You are probably waiting until the conditions are just right for it to be perfect. It will never be. That’s cool. You only have two choices: imperfect or nothing. Stop waiting to learn one more thing, get one more opinion, or make one last tweak. Just be OK with imperfection.

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          9. Pat yourself on the back — a lot

          Your need for instant gratification is probably keeping you from getting things done. You’re jumping over to Facebook to see if anyone has commented on your status, or checking Twitter for an endorphin rush. You’ll probably get it there. But if you read this far, you want to get things done. Instead of turning to social media for instant gratification, tell yourself how awesome you are after you accomplish each little thing. I’m doing that after I write each of these 10 things. It works.

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            10. Help someone else

            We love to help each other. It’s addictive for humans. When you are working on a project and just can’t seem to move forward, pick up the phone and call someone you can help. Offer some advice, feedback or expertise. This will give you a feeling of accomplishment. You’ll feel good about yourself and happy that you’ve contributed to someone else’s life. That’s a much better endorphin source than Facebook.

            There are always external things you can’t control. They suck, but focusing on them won’t do any good. Focus on any three of these 10 things to get more done and feel better about what you have accomplished.

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            Last Updated on January 6, 2021

            14 Ideas on How to Measure Productivity to Make Progress

            14 Ideas on How to Measure Productivity to Make Progress

            Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

            In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

            For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

            For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

            Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

            Knowing this information we can now better determine what course of action to take with salesperson #1.

            Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

            How to Measure Productivity With Management Techniques

            Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

            1. Identify Long and Short-Term Goals

            Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

            For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

            2. Break Down Goals Into Smaller Weekly Objectives

            Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

            Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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            Productivity = number of new customers ÷ number of sales calls made

            3. Create a System

            Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

            This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

            You can do the same thing and just adapt it to your business.

            Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

            Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

            4. Evaluate, Evaluate, Evaluate!

            We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

            If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

            Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

            Just remember that you and your management style contribute directly to your employees’ productivity.

            5. Use a Ratings Scale

            Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

            Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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            It’s also a good way to track long-term progress and growth in areas that need improvement.

            6. Hire “Mystery Shoppers”

            This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

            You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

            You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

            7. Offer Feedback Forms

            Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

            First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

            Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

            You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

            8. Track Cost Effectiveness

            This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

            Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

            Having this information is very useful in forecasting expenses and estimating budgets.

            9. Use Self-Evaluations

            Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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            Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

            10. Monitor Time Management

            This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

            Time Management Tips to Improve Productivity

              The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

              While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

              11. Analyze New Customer Acquisition

              We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

              Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

              For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

              Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

              Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

              From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

              12. Utilize Peer Feedback

              This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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              Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

              Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

              It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

              13. Encourage Innovation and Don’t Penalize Failure

              When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

              Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

              Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

              14. Use an External Evaluator

              Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

              They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

              While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

              Final Thoughts

              These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

              The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

              The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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              Featured photo credit: William Iven via unsplash.com

              Reference

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