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10 Email Habits That Make Others Hate You

10 Email Habits That Make Others Hate You

There’s a big difference between a well-written email and one that gets an immediate delete. Emails are the electronic equivalent of letters and that’s essential to remember as you sit down to write. If you’re looking to write emails that get attention and responses, stay clear of these 10 email habits that make others hate you.

Sending Emails With No Point.

Don’t just send an email because you can. Send emails only if there is a purpose behind it — you have key information to share, an update or are responding to someone else’s request. If you continually send emails without a point, people will stop reading them. Remember to be respectful of the reader’s time.

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Writing an Email in One Paragraph.

If it’s a very short email, then this is OK to do, but if you are writing a lengthy email with more than one point, then include multiple paragraphs. Emails need  to be composed like business letters and have clear introductions, middles and conclusions. Writing an email in just one paragraph makes it hard on your reader and doesn’t provide any visual breaks.

Failing to Respond to Emails That Require Replies.

Nothing is more annoying than asking someone a question and never receiving a response. The person clearly wants to know something and by not responding, you are creating confusion and stress, which no one wants or needs. If someone asks you a question and seeks a response via email, please respond. It just takes a minute or two to answer and everyone is happier in the end. If you’re having trouble getting your inbox under control, check out these clever tips.

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Not Matching Your Email Content With the Subject Line.

This shows poor writing and organization skills. Let’s say your email subject line says “Project Update,” but then the email’s content doesn’t include anything about that topic, leaving the receiver confused and irritated. If you’re unsure what your subject line should be, wait until you are done writing the rest of the email so you’ll get a better idea of what to write in the subject line.

Leaving the Subject Line Blank.

This annoyance is very close to the previous one. By not providing a subject line, the reader has no idea why you’re emailing and in today’s time-strapped workplace, you’re just going to induce a groan and possibly have your email deleted as they might suspect your email to be spam.

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Marking an Email “Urgent” When it’s Not.

Please only red flag an email if it’s truly urgent. Remember the story of the boy who cried wolf? That’s what happens when you continually send emails marked “urgent” that’s really not. Receivers will stop taking you seriously if you continue to write ‘non-urgent emails titled ‘urgent.’

Sending Error-Filled Messages.

Sending an email without running spell check or reading over what you wrote before hitting send is a big mistake. Your emails say a lot about you — if you send emails filled with misspellings, incomplete sentences or bad grammar, you are telling the reader that you don’t care or worse yet, that you’re ignorant.

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WRITING IN ALL CAPS.

Avoid this at all costs; using all capital letters sends the message to your reader that you’re angry or screaming at them.

Using Texting Lingo.

Emails are not texts so skip the LOLs, BTWs, and other lingo you use in your text messages. Please remember, emails are in the same communication category as a business letter and childish abbreviations aren’t necessary.

Hitting “Reply All” When it’s Not Needed.

This email habit will not only get people to despise you, it can also get you in a lot of trouble. First, avoid hitting “reply all” if you are only responding to one person, since the unwanted messages clog up readers’ in-boxes and no one likes that. Secondly, by hitting “reply all” when you really should only be responding to one person can get you into trouble if you’re ripping on one of the other people in the email chain. Check out these tips to learn more about who to include and who to leave out in an email chain.

Avoid these habits and you’ll make sure people won’t groan when they see your name in the “From” field when checking their emails.

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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