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Kill Meetings to Get More Done

Kill Meetings to Get More Done

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class="bigphoto">Meeting

You’ve got your list of things you want to accomplish for today, and yet, after a series of meetings that you had to go to throughout the day, none of the things on your list got done.

That’s because meetings are almost always a huge drain on your time, and should be killed on sight.

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Think about the last few meetings you attended — did you sit through them wishing you were somewhere else, or finish the meeting wondering what the point of the meeting was, or worse yet, feel that the same thing could have been accomplished through a simple email? Meetings are time hogs, and often leave you wishing you could get that time back.

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Is it possible to have a productive meeting? Sure, but it’s rare. A productive meeting would be if ideas could be communicated and agreed upon faster than through phones or email, not longer. A productive meeting would have a clearly stated purpose, be as short as possible, and have an outcome with assigned tasks to be completed after the meeting. In all the organizations I’ve worked for or been involved with, those meetings are truly rare — if they even exist.

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Instead, kill the meetings in your life, and get tons more done. Here’s how:

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  • Don’t hold meetings. If you’re the boss, or you’re in charge of scheduling meetings, you have the authority to cancel them. Try going one day without them. Instead, have the same purposes be accomplished through email. Do you have a meeting where people give you progress reports? Have them email you a progress report daily, at a specified time each day, and have your assistant collect them compile an overall daily report for you. A meeting at a glance.
  • Communicate through email, phone, then person-to-person. Make email your default communication mode. If someone wants to set up a meeting, ask them to email you with their questions instead. If that’s not good enough, agree to talk on the phone about it. As a last resort, agree to a 5-minute face-to-face, standing up. Don’t agree to coffee or lunch — most of the time, you’re just chit chatting. And when you do talk on the phone or in person, get to the point quickly — eliminate the preliminary friendly chatting. Just dive right in: OK, what needs to be done here? What are we trying to accomplish? What tasks will be done by whom? And then you’re done.
  • Beg off. If you’re not the boss, you might not control whether meetings are held or not. In that case, ask to skip it. Say that you’ve got an urgent project on deadline, and you won’t be able to make the meeting. If your boss tries to insist that you make it, ask if he or she would like to grant you an extension on your project.
  • Accomplish the agenda. Before the meeting, ask for a copy of the agenda. Then accomplish whatever’s on the agenda before the meeting even takes place. For example, if the meeting is to discuss a report, annotate the report thoroughly with your comments, and put your recommended actions at the bottom. Email that to your boss, and say that you’ve already done what’s required, so you can work on another project instead. Eliminate the need for you to be at the meeting.
  • The Puppydog Technique. Tim Ferriss, author of The 4-hour Workweek, suggests that you use the Puppydog sales technique to get out of meetings. Basically, this technique was originally used by pet shops to make a sale — if the customer is wavering, tell them to just take home the puppy and give it a try, and if it doesn’t work out, they can bring the puppy back. Many people will agree to this little trial — and they rarely bring the puppy back. Ask your boss if you can skip the meeting, just for today, as you need to finish something urgent. Just this once is hard to turn down. Eventually, your boss will realize that you don’t need to go to the meeting and that you’re more productive if you don’t.
  • Work from home. Convince your boss to let you work from home, and you can skip all meetings. This, of course, is ideal. Just make sure you’re more productive at home than at the office.
  • Get stuff done. If you are able to skip a meeting, actually get stuff done — important stuff. Be 10 times as productive as the people who went to the meeting.
  • Show proof. When the boss comes out of the meeting you skipped, turn in that big report or project. Show that you were super productive without the meeting — with cold, hard proof. Do this enough times, and you will impress your boss and the unproductive meeting will be a distant memory.

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Last Updated on September 17, 2018

Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

Are you one of those people who are always suffering setbacks? Does little ever seem to go right for you? Do you sometimes feel that the universe is out to get you? Do you wonder:

Why do I have bad luck?

Let me let you into a secret:

Your luck is no worse—and no better—than anyone else’s. It just feels that way. Better still, there are two simple things you can do which will reverse your feelings of being unlucky.

1. Stop believing that what happens in your life is down to the vagaries of luck, destiny, supernatural forces, malevolent other people, or anything else outside your self.

Psychologists call this “external locus of control.” It’s a kind of fatalism, where people believe that they can do little or nothing personally to change their lives.

Because of this, they either merely hope for the best, focus on trying to change their luck by various kinds of superstition, or submit passively to whatever comes—while complaining that it doesn’t match their hopes.

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Most successful people take the opposite view. They have “internal locus of control.” They believe that what happens in their life is nearly all down to them; and that even when chance events occur, what is important is not the event itself, but how you respond to it.

This makes them pro-active, engaged, ready to try new things, and keen to find the means to change whatever in their lives they don’t like.

They aren’t fatalistic and they don’t blame bad luck for what isn’t right in their world. They look for a way to make things better.

Are they luckier than the others? Of course not.

Luck is random—that’s what chance means—so they are just as likely to suffer setbacks as anyone else.

What’s different is their response. When things go wrong, they quickly look for ways to put them right. They don’t whine, pity themselves, or complain about “bad luck.” They try to learn from what happened to avoid or correct it next time and get on with living their life as best they can.

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No one is habitually luckier or unluckier than anyone else. It may seem so, over the short term (Random events often come in groups, just as random numbers often lie close together for several instances—which is why gamblers tend to see patterns where none exist).

When you take a longer perspective, random chance is just . . . random. Yet those who feel that they are less lucky, typically pay far more attention to short-term instances of bad luck, convincing themselves of the correctness of their belief.

Your locus of control isn’t genetic. You learned it somehow. If it isn’t working for you, change it.

2. Remember that whatever you pay attention to grows in your mind.

If you focus on what’s going wrong in your life—especially if you see it as “bad luck” you can do nothing about—it will seem blacker and more malevolent.

In a short time, you’ll become so convinced that everything is against you that you’ll notice more and more instances where this appears to be true. As a result, you will almost certainly stop trying, convinced that nothing you can do will improve your prospects.

Fatalism feeds on itself until people become passive “victims” of life’s blows. The “losers” in life are those who are convinced they will fail before they start anything; sure that their “bad luck” will ruin any prospects of success.

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They rarely notice that the true reasons for their failure are ignorance, laziness, lack of skill, lack of forethought, or just plain foolishness—all of which they could do something to correct, if only they would stop blaming other people or “bad luck” for their personal deficiencies.

Your attention is under your control. Send it where you want it to go. Starve the negative thoughts until they die.

To improve your fortune, first decide that what happens is nearly always down to you; then try focusing on what works and what turns out well, not the bad stuff.

Your “fate” really does depend on the choices that you make. When random events happen, as they always will, do you choose to try to turn them to your advantage or just complain about them?

Thomas Jefferson is said to have used these words:

“I’m a great believer in luck and I find the harder I work, the more I have of it.”

Ralph Waldo Emerson said:

“Shallow men believe in luck. Strong men believe in cause and effect.”

Your luck, in the end, is pretty much what you choose it to be.

Featured photo credit: LoboStudio Hamburg via unsplash.com

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