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Kill Meetings to Get More Done

Kill Meetings to Get More Done

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class="bigphoto">Meeting

You’ve got your list of things you want to accomplish for today, and yet, after a series of meetings that you had to go to throughout the day, none of the things on your list got done.

That’s because meetings are almost always a huge drain on your time, and should be killed on sight.

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Think about the last few meetings you attended — did you sit through them wishing you were somewhere else, or finish the meeting wondering what the point of the meeting was, or worse yet, feel that the same thing could have been accomplished through a simple email? Meetings are time hogs, and often leave you wishing you could get that time back.

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Is it possible to have a productive meeting? Sure, but it’s rare. A productive meeting would be if ideas could be communicated and agreed upon faster than through phones or email, not longer. A productive meeting would have a clearly stated purpose, be as short as possible, and have an outcome with assigned tasks to be completed after the meeting. In all the organizations I’ve worked for or been involved with, those meetings are truly rare — if they even exist.

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Instead, kill the meetings in your life, and get tons more done. Here’s how:

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  • Don’t hold meetings. If you’re the boss, or you’re in charge of scheduling meetings, you have the authority to cancel them. Try going one day without them. Instead, have the same purposes be accomplished through email. Do you have a meeting where people give you progress reports? Have them email you a progress report daily, at a specified time each day, and have your assistant collect them compile an overall daily report for you. A meeting at a glance.
  • Communicate through email, phone, then person-to-person. Make email your default communication mode. If someone wants to set up a meeting, ask them to email you with their questions instead. If that’s not good enough, agree to talk on the phone about it. As a last resort, agree to a 5-minute face-to-face, standing up. Don’t agree to coffee or lunch — most of the time, you’re just chit chatting. And when you do talk on the phone or in person, get to the point quickly — eliminate the preliminary friendly chatting. Just dive right in: OK, what needs to be done here? What are we trying to accomplish? What tasks will be done by whom? And then you’re done.
  • Beg off. If you’re not the boss, you might not control whether meetings are held or not. In that case, ask to skip it. Say that you’ve got an urgent project on deadline, and you won’t be able to make the meeting. If your boss tries to insist that you make it, ask if he or she would like to grant you an extension on your project.
  • Accomplish the agenda. Before the meeting, ask for a copy of the agenda. Then accomplish whatever’s on the agenda before the meeting even takes place. For example, if the meeting is to discuss a report, annotate the report thoroughly with your comments, and put your recommended actions at the bottom. Email that to your boss, and say that you’ve already done what’s required, so you can work on another project instead. Eliminate the need for you to be at the meeting.
  • The Puppydog Technique. Tim Ferriss, author of The 4-hour Workweek, suggests that you use the Puppydog sales technique to get out of meetings. Basically, this technique was originally used by pet shops to make a sale — if the customer is wavering, tell them to just take home the puppy and give it a try, and if it doesn’t work out, they can bring the puppy back. Many people will agree to this little trial — and they rarely bring the puppy back. Ask your boss if you can skip the meeting, just for today, as you need to finish something urgent. Just this once is hard to turn down. Eventually, your boss will realize that you don’t need to go to the meeting and that you’re more productive if you don’t.
  • Work from home. Convince your boss to let you work from home, and you can skip all meetings. This, of course, is ideal. Just make sure you’re more productive at home than at the office.
  • Get stuff done. If you are able to skip a meeting, actually get stuff done — important stuff. Be 10 times as productive as the people who went to the meeting.
  • Show proof. When the boss comes out of the meeting you skipped, turn in that big report or project. Show that you were super productive without the meeting — with cold, hard proof. Do this enough times, and you will impress your boss and the unproductive meeting will be a distant memory.

More by this author

Leo Babauta

Founder of Zen Habits and expert in habits building and goals achieving.

The Gentle Art of Saying No How to Find Your Passion and Live a Fulfilling Life Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Pare Your To-do List Down to the Essentials A Guide to Becoming a Better Writer: 15 Practical Tips

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Last Updated on June 12, 2019

Top 10 Ways to Lead More Effectively with Humor

Top 10 Ways to Lead More Effectively with Humor

Humor and laughter provide so many rewards. Studies have shown 20 seconds of laughter yield the same benefits as 3 minutes of hard rowing. A Robert Half International study reported 84% of executives believe a worker with a good sense of humor does a better job. Incorporating humor more effectively in the workplace allows you to defuse difficult situations, reduce stress, create attention for new ideas, build rapport, and be a more approachable and memorable leader.

With those benefits, it behooves you to hone your workplace comedic skills. So in the tradition of David Letterman, here are the top 10 ways to more effectively lead with humor!

#10. Look for Joy in Life

An important step is continually looking for joy throughout your life. This happens in a variety of ways:

  • Focus less on yourself and more on helping others. Need help? Read “How to Win Friends and Influence People,” the classic by Dale Carnegie.
  • Laugh more – kids reportedly laugh 400 times per day vs. 15 times for adults. Aim for laughing 40 times daily to be at least 10% of your former self!
  • Regularly read humorous comic strips and look for quips and funny comments in your reading.
  • Even in challenging situations, hunt for something funny or humorous you can take away.

#9. Learn What Makes You Laugh

If you’re trying to laugh 40 times daily, it’s important to know what makes you laugh and have ready access to laugh-provokers. Figure out 107 things which make you laugh. Unrealistic? Hardly! Why 107? Because 107 is funnier than 100! Here’s a recipe for listing what makes you laugh by simply identifying:

  • 13 Movies
  • 11 TV Shows
  • 5 Words or Phrases
  • 19 Personal Stories
  • 5 Cartoons
  • 7 Audio or Video Pieces
  • 11 Comedians
  • 7 TV Personalities
  • 7 Funny Photos
  • 7 People You Know
  • 15 of Anything Else
  • TOTAL = 107 Funny Things

Collect & save these humor starters in a “Smile File” when you quickly need a laugh or comedic inspiration.

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#8. Use Your Own Comedic Material

Personal experiences are the most genuine humor sources for effective leadership. Look for humor in situations from your own life:

  • Funny things you have said or others have said to you
  • Pratfalls, be they mental, interpersonal, & physical
  • Embarrassing moments or unexpected happenings
  • Times of change or learning
  • Difficult life events (yes, even these can be humor sources)

When turning personal situations into comedic material, remember lessons learned from a childhood humor staple: Knock-Knock Jokes. These simple jokes work because the knock-knock structure highlights familiar situations, uses only essential words and phrases, and clearly signals a laughing opportunity. They also demonstrate how humor springs from surprise. The laughs come from not knowing who or what exactly is behind the door based on the initial response to “Who’s there?”

#7. Adapt Somebody Else’s Material

Beyond your own experiences, there’s a tradition of “borrowing & adapting” (I didn’t say stealing) funny stuff from others. That’s why old-time comedian Milton Berle was called the “Thief of Bad Gags.”

Part of borrowing successfully is using easily accessible humor sources in ways many don’t consider. Beyond simply Googling “funny” in front of quotes, one-liners, definitions, pictures, or videos, here are two other common sources you can adapt:

  • Cartoons – You can use cartoons in various ways by showing one in a presentation, telling the cartoon’s story (potentially making yourself a character) without any images, or using its punch line as a starting point for new humor.
  • Comedians – Mainstream comedians’ jokes or catch phrases are another source to modify and adapt to your personality or work situation. Watch lots of comedians and learn how professionals do it so well.

#6. Understand Your Audience

Using humor in a leadership position requires understanding boundaries on its proper use. It all starts with really understanding your audience by:

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  • Paying attention to top management’s attitudes toward humor.
  • Knowing the audience’s composition – this directly affects which humor types are appropriate.
  • Loving your audience as much or more than you poke fun at them.
  • Inviting others into humor since you can’t assume they share your same humor sensibilities.

In case you’re contemplating using ad lib humor, completely knowing your audience is even more vital. Ad-libs have the potential for going horribly wrong because audience sensibilities have been misjudged. It’s very beneficial to actually plan and rehearse ad libs. It may sound odd, but identify common work situations you encounter and think through what usually goes wrong or provides a source for potential humor. Work out some “safe” funny comebacks to use as “planned” ad libs.

#5. Know the Rules and Boundaries

There are blatant humor no-no’s in the workplace which are quite acceptable for an onstage comedian. At work, avoid harmful practical jokes or pranks, heavily sarcastic comments, and humor rooted in religious, sexual, ethnic, or racial themes. Think you know your work setting well enough to tread on this dangerous ground? Here’s some advice: DON’T. The way questionable humor will be perceived by a workplace audience is too much of an unknown to take big risks when your career is at stake.

Use this checkpoint to actually see if your intended workplace humor is SAFE. To pass the SAFE test, all of these statements need to be true regarding your joke, comment, or image:

  • I can Say/Show this to my mother.
  • It wouldn’t Anger me if I were the butt of the joke.
  • This wouldn’t trigger an FCC violation
  • Everyone in the audience will be able to get it.

With even a hint of one false answer, dramatically modify your idea or better yet, abandon it and start over.

#4. Get over Yourself

Effective leaders don’t take themselves too seriously. They’re comfortable laughing at themselves and letting others be funny as well. Leaders should become adept at appropriately using self-deprecating humor, i.e., self-directed humor downplaying your own talents, stature, or accomplishments

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You don’t want to use self-deprecating humor on simply any topic, however. It’s most effectively & appropriately used in:

  • Situations where you’re comfortable & self-confident
  • Areas where your credibility & competence are clearly established
  • Ways that fit your known personality & sensibilities

Remember – when trying to borrow someone else’s self-deprecating humor, you need to share that person’s perspective & situation. If not, it’s simply deprecating! I once heard a decidedly non-technical Marketing VP call out “data geeks” in the audience. While that’s what they called themselves, she wasn’t a part of their group, and her comment, intended to build affiliation, fell completely flat.

#3. Need Humor Ideas? Just Look Around

The workplace is filled with situations lending themselves to comedy. Humor springs from exaggeration, wordplay, misunderstandings, ambiguity, contradictions, paradoxes, pain, and inconsistencies. If you work in any type of business or organizational setting, there are plenty of these situations to go around!

As a leader, it’s your role to use the proper opptunities to encourage and employ humor successfully by ensuring that:

  • Your humor makes others feel good about themselves.
  • Hurtful fun isn’t made of those less tenured than you in the organization.
  • You don’t use humor when agitated since it can lead to apparent meanness.

#2. Surround Yourself with Joy

If you’re looking for more joy and levity in leadership, surround yourself with joyful people. These are people who are funny, easily spur laughter, and routinely cheer people up through their presence.

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Cultivate relationships with these types of people. Spend time with them, learn from their successful uses of humor, and emulate elements of their approaches that work for you.

Beyond basking in the joy these people create, select 3 or 4 of them to be an informal comedy team. As your comedy team, solicit their opinions to help you generate and refine humor ideas. They can also provide perspectives on potentially questionable humor material that makes it through the SAFE test, but still feels like it might not be right for a workplace audience.

#1. Dive into the Fun

Ultimately, the most important part of successfully using humor as a leader is actually sharing it in the workplace. Here are a few final tips to keep in mind:

  • Practice your humor in appropriate, low-risk settings to find out what works before trying it out with a bigger audience.
  • Signal a laughing opportunity through your words, actions, and tone. It’s also a good practice to give people “permission” to laugh in the workplace.
  • Finally, be earnest in using humor; don’t focus on laughs so much as lightening and adding fun into work settings.

Featured photo credit: Brooke Cagle via unsplash.com

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