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How to Prepare for an Important Business Meeting with Someone You have not Met Before.

How to Prepare for an Important Business Meeting with Someone You have not Met Before.

Let’s say you have an important meeting with someone you have never met before.  Maybe it is a job interview, a call with a potential client or a meeting with the head of a department in your organization.  Whatever it is, there are some important steps you can take ahead of the meeting to increase your chances of a successful outcome.  For our purposes, let’s say the person you will meet is called John Bromley.  Here are the steps.

1.  Make a written plan.

Many people make the mistake of going into a meeting with no clear objectives.  Just a few notes will help you.  What would be an ideal outcome of the meeting for you?  What are the key topics you want to discuss?  What do you want John Bromley to do?  Do you want him to give you information, to agree to some action plan or to support your proposal?  If you know what you want then you have a better chance of getting it.  What is your fall back plan?  If you cannot get agreement to plan A, maybe you should have a lesser objective, i.e. plan B.

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2.  Confirm the appointment by email.

Send a short note confirming the meeting and the topic. “I look forward to our meeting next Tuesday at 10 am in your office.  I would like to discuss the proposal for a new warehouse facility in France.”

3.  Do some research.

Research the topic and research John Bromley.  Google his name and see what you can find out about him.  Talk to someone who has worked for him and can tell you what he is like and what his motivations are.  Prepare your pitch, but be ready to change it in the light of what happens at the meeting.

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4.  Link with him on LinkedIn.

Send a short note requesting that you link.  While you are at it you might make sure that your Linkedin profile is accurate and up to date with a friendly and professional looking photo.

5.  Study his LinkedIn profile.

Read his resume on LinkedIn.  Where did he work before, what did he study, what has he done, and which groups does he belong to?  This will help you to understand him better and to find points of common interest.  In particular look at his contacts and see if you have any shared contacts.  Shared contacts can be a good source of information about him and also you can refer to them early in the conversation.  “I see that you know Philippa Jones at IBM.  I worked with her on our Cloud Computing project.”

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6.  Plan your first few questions.

Have a plan for the broad structure of the meeting.  For example at the beginning of the meeting you want to establish some rapport before plunging into the business issues.  The topics and people you have gleaned from your research will help you with some icebreaker questions.  Then you might want to get him talking about the key issues before introducing your proposals.  Good questions are the way to shape the direction of the conversation.

7.  Anticipate his point of view.

Try to step into his shoes in advance.  What will his likely view of the issue be?  What objections or concerns might he raise?  What questions will he ask?  What evidence or data might he request?  Prepare your responses and if appropriate take some supporting material in case he asks for it.

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Finally I would recommend finding out the dress code at his office.  Often his assistant will tell you this.  You should dress just as smartly as he does.  If he normally wears a suit and tie then it would be a mistake to go in T-shirt and jeans.  The first impression you create is very important, so dress appropriately and meet him with a confident smile and a firm handshake.

Good luck with the meeting!

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Paul Sloane

Professional Keynote Speaker, Author, Innovation Expert

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Last Updated on September 20, 2018

7 Powerful Questions To Find Out What You Want To Do With Your Life

7 Powerful Questions To Find Out What You Want To Do With Your Life

What do I want to do with my life? It’s a question all of us think about at one point or another.

For some, the answer comes easily. For others, it takes a lifetime to figure out.

It’s easy to just go through the motions and continue to do what’s comfortable and familiar. But for those of you who seek fulfillment, who want to do more, these questions will help you paint a clearer picture of what you want to do with your life.

1. What are the things I’m most passionate about?

The first step to living a more fulfilling life is to think about the things that you’re passionate about.

What do you love? What fulfills you? What “work” do you do that doesn’t feel like work? Maybe you enjoy writing, maybe you love working with animals or maybe you have a knack for photography.

The point is, figure out what you love doing, then do more of it.

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2. What are my greatest accomplishments in life so far?

Think about your past experiences and the things in your life you’re most proud of.

How did those accomplishments make you feel? Pretty darn good, right? So why not try and emulate those experiences and feelings?

If you ran a marathon once and loved the feeling you had afterwards, start training for another one. If your child grew up to be a star athlete or musician because of your teachings, then be a coach or mentor for other kids.

Continue to do the things that have been most fulfilling for you.

3. If my life had absolutely no limits, what would I choose to have and what would I choose to do?

Here’s a cool exercise: Think about what you would do if you had no limits.

If you had all the money and time in the world, where would you go? What would you do? Who would you spend time with?

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These answers can help you figure out what you want to do with your life. It doesn’t mean you need millions of dollars to be happy though.

What it does mean is answering these questions will help you set goals to reach certain milestones and create a path toward happiness and fulfillment. Which leads to our next question …

4. What are my goals in life?

Goals are a necessary component to set you up for a happy future. So answer these questions:

Once you figure out the answers to each of these, you’ll have a much better idea of what you should do with your life.

5. Whom do I admire most in the world?

Following the path of successful people can set you up for success.

Think about the people you respect and admire most. What are their best qualities? Why do you respect them? What can you learn from them?

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You’re the average of the 5 people you spend the most time with.[1] So don’t waste your time with people who hold you back from achieving your dreams.

Spend more time with happy, successful, optimistic people and you’ll become one of them.

6. What do I not like to do?

An important part of figuring out what you want to do with your life is honestly assessing what you don’t want to do.

What are the things you despise? What bugs you the most about your current job?

Maybe you hate meetings even though you sit through 6 hours of them every day. If that’s the case, find a job where you can work more independently.

The point is, if you want something to change in your life, you need to take action. Which leads to our final question …

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7. How hard am I willing to work to get what I want?

Great accomplishments never come easy. If you want to do great things with your life, you’re going to have to make a great effort. That will probably mean putting in more hours the average person, getting outside your comfort zone and learning as much as you can to achieve as much as you can.

But here’s the cool part: it’s often the journey that is the most fulfilling part. It’s during these seemingly small, insignificant moments that you’ll often find that “aha” moments that helps you answer the question,

“What do I want to do with my life?”

So take the first step toward improving your life. You won’t regret it.

Featured photo credit: Andrew Ly via unsplash.com

Reference

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