Advertising
Advertising

Published on June 8, 2020

How to Compartmentalize for Enhanced Productivity

How to Compartmentalize for Enhanced Productivity

Time does not stop for anyone. This, paired with the fast-paced world we live in today, is affecting the mental health of everyone. That is why you need to learn how to compartmentalize for your own good!

Stress and anxiety are more common than we could have ever managed. All of this is a result of jumbled thoughts.

You may wonder how one small thing can affect you so immensely.

The thing is, when your brain is unable to comprehend what’s going on inside your mind, you not only lose track of your thoughts, but this also wastes a lot of your time.

Compartmentalization is the solution that can put everything in order. From work to relationships to personal health, you can focus on the right things with the help of compartmentalization.

What is Compartmentalization?

Let’s start by looking at the term to understand what it means and does.

Compartmentalization is a psychological defense mechanism.[1]

Basically, your brain is already trained to compartmentalize. It the “fight” mechanism that your brain adopts in case of stress and anxiety.

Whenever two clashing emotions or thoughts come face to face, your brain pushes them away and puts them in two different places. Your mind keeps contradicting thoughts away to keep you at peace.

This is exactly what compartmentalization is.

However, it is suggested to use this mechanism before the clash actually arises.

Advertising

It often involves creating mental rooms that act as closed spaces. Individuals can do this regularly to avoid getting to a stage where the brain has to do it in defense.

In these rooms, you put together thoughts that fall under the same category.

For example, all your work-related tasks that need to be finished in the coming week can form one compartment. Your surprise party plans for your loved one should be in another room. Similarly, your fights with the neighbor should be in a separate space.

What this does is that it allows you to enter one room at a time to tackle the thoughts present there without getting distracted by other rooms. Your focus is ideally on one room at a time.

You can also arrange these rooms to your liking. So, the compartment with the negative thoughts that you don’t want to be bothered by is pushed to the furthest corner. The important thoughts or ones that cheer you up can be brought to the front lines.

In one line: compartmentalization refers to the act of organizing your mind.

What Will You Achieve with Compartmentalization?

Compartmentalization brings you a lot of benefits.

You Will Boost Your Mental Health

This method is a great way to boost your mental health and faculty. The nature of the process gets rid of unhealthy and negative vibes inside your mind. Once the mind is clear and peaceful, your life starts to get in order as well.

It is your route to get rid of underlying depression, too.

Basically, depression is one of the most common mental health issues in today’s world. However, it is still hard to identify. A lot of people experience depression without even realizing what they’re going through.[2]

Compartmentalization will help you understand what is really going on inside your mind. Even if you don’t identify depression, you’ll still be able to cope with it. Once the mind gets organized, negativity will automatically start to flow out.

Advertising

This peaceful state of mind will rid you of your mental health issues for the most part. However, if your scenario is more intense, do consult a professional.

You Will Be More Productive

Other than the emotional support, compartmentalization also improves your work productivity.

Look at it this way:

Assume that your room is a mess and all your belongings are thrown around recklessly. Your jeans lie in one corner of the room whereas the shirt that you want to wear is under the bed. You don’t even know where your bed is. It will automatically take you much longer to get dressed in such an environment. Moreover, you will also despise getting dressed due to the extra effort you have to put in every day.

On the other hand, if your room and closet are well-organized, you will not only enjoy the process, but it will also be significantly quicker.

With your thoughts in the right place, you can boost your productivity, improve your time-management, and also brainstorm in a better way. Mindfulness and longer focus spans will come your way with compartmentalization.

How to Compartmentalize for More Productivity

Now you’re aware of what compartmentalization is and what you can expect to achieve from it. All that’s left to do is learn how to compartmentalize in the right way.

Before we move on, you should know that this mechanism can be used for emotions, managing workload, tackling relationships, and much more. What you want to achieve is totally up to you.

However, the suggested process and tips are universal. You can alter them as per your aims, but for the most part, they will work in all scenarios.

1. Identify Your Thoughts

The first step to face your thoughts. This isn’t where you deal with them as such, but you only figure out which thoughts belong in which category.

As mentioned in a previous example, your work tasks can be one category.

Advertising

It is up to you to decide which thoughts to put together. You can go for a completely different style and compartmentalize based on deadlines instead of the nature of the thoughts.

One great way to create categories is to keep work and emotions separate. Relationships generally fall under emotions, too, but you can always keep them separate.

So, for emotions, you can distinguish negative and positive thoughts. Or, you can categorize them based on their history. Emotions that are attached to your childhood can be separate from emotions that you experience as an adult.

When it comes to compartmentalizing, it is important that you also let go. Do not hoard memories and thoughts. It is generally hard to do in the case of emotions, but you will get the hang of it with experience.

It is easier in the case of practical things. Let’s say you have a long to-do list. Tackle every task one by one and ask yourself three questions each time.

  • Do I love this task?
  • Can I do a great job fulfilling this task?
  • Does this task bring me any good?

If the answer to any one of the questions is yes, you have to deal with the task. If all answers are no, let it go.

2. Stick to Your Goals

Everybody has an aim in life. You either want to be more successful, more famous, richer, more peaceful, or something along those lines.

Whatever your goals are, stick to them. Any thoughts that stray you from your route should be let go of.

Thoughts that go hand in hand with your goals should be compartmentalized accordingly. So, ones that will help you the most in reaching your goal the quickest should be the easiest to reach in your brain.

3. Confront All Compartments One by One

Things that you do not want to deal with should not be a part of your mental thoughts. However, if you cannot let them go based on the two points mentioned above, you must deal with them.

No matter how far away you bury the compartments of these thoughts, you will have to enter and sort these rooms out eventually.

Advertising

Do not force yourself to do so. Build your courage, gain some strength, and then enter these rooms. Do not leave them behind unless you’ve achieved peace with these thoughts.

These can be haunting emotions from the past or work tasks that you absolutely hate to do. Either way, confronting them is the only healthy solution.

4. Focus on One Compartment at a Time

While it is important to deal with all compartments, it is also important to maintain mindfulness.

Only focus on one compartment at one time. Put your complete attention on this one room so that you can do the best job dealing with the thoughts inside.

One of the major goals of compartmentalization is to keep thoughts organized. If you’re not going to practice focus, your mind will still feel as jumbled as it did before.

5. Prioritize Logic, Not Emotions

All the 4 steps mentioned above are only useful if you prioritize logic over your emotions.

If you look at things emotionally, you will never find the true answers. You will let go of important things just because you disliked them. Similarly, you may hold onto thoughts that you like but aren’t useful for your goal in the long term.

Therefore, take a practical approach for beneficial results.

The Bottom Line

At the end of the day, there is no hard and fast rule on how to compartmentalize. Take guidance from this post and put it to use how you deem best for yourself. Get the most out of compartmentalization to live a better life for yourself and for those around you!

More Tips on How to Compartmentalize

Featured photo credit: Gabrielle Henderson via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

10 Good Habits to Have in Life to Be More Successful 6 Ways to Make Progress Every Day (And Realize Your Goals) 10 Real Reasons Why Breaking Bad Habits Is So Difficult How Motor Learning Can Help You Learn Effectively Why You Have the Fear of Failure (And How to Overcome It)

Trending in Smartcut

1 How to Become Goal Oriented and Achieve More in Life 2 How to Use the Prioritization Matrix When Every Task is #1 3 5 Steps to Designing Your Life to Maximize Success 4 How to Set Long Term Goals and Achieve Success 5 How Not to Feel Overwhelmed at Work & Take Control of Your Day

Read Next

Advertising
Advertising
Advertising

Last Updated on November 9, 2020

10 Good Habits to Have in Life to Be More Successful

10 Good Habits to Have in Life to Be More Successful

Habits are behaviors and patterns that you showcase by default. Many good habits to have will enable you to carry out crucial activities like taking a shower, brushing your teeth, and getting ready for work. 

Interestingly, you follow this routine every day without thinking twice. Your unconscious daily habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • Habits that you hardly notice as they have become a major part of your life, such as brushing teeth or getting dressed.
  • Good habits to have to be more successful, like eating healthy, exercising, and reading books.
  • Habits that are harmful, like procrastinating, smoking, or overeating.

Good habits are fundamental to becoming successful in life. Yet, as significant as habits are, some lack the knowledge of their capabilities.

While much of the emphasis falls on bad habits to break, it’s just as important to focus on good habits to have and cultivate in your daily routine.

Here, we’ll talk about 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to place yourself in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

2. Be Grateful for What You Have

It’s not uncommon to waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. The only strategy you have to stop focusing on your problems is to focus on what you have.

Advertising

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Try writing a list of things you’re grateful for each day in a gratitude journal, or make it a habit to say one thing you’re grateful for when you sit down to dinner with your family.

3. Smile

Can you pause and smile before you continue reading this?

Now, here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile, or what’s called a Duchenne smile, is a good habit to have if you want to find spiritual, emotional, and mental peace of mind.[1]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. However, once you adjust yourself by putting on a smile, you begin to feel a new level of excitement and vibrancy.

4. Start Your Day With a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[2]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to “break your fast” with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles on a daily basis. You don’t have to run a marathon or lift tons of weights. You only need to engage in activities that oxygenate your blood and inject endorphins in your body, trying to squeeze in at least 15 minutes every day.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[3] He said:

Advertising

“I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.”

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time

Another good habit is the act of managing your time effectively. This goes a long way toward impacting your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life[4].

Good habits to have: Time management tips

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events:

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme layout:[5]

    • Monday – Management
    • Tuesday – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    Advertising

    Check out more time management tips here: 7 Effective Time Management Tips To Maximize Your Productivity

    7. Set Daily Goals With Intentions

    Everyone has goals, whether they relate to business or personal life. The truth is, we’re all tending towards a particular direction. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on, but when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth: Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning (after meditation), watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the “hour of power.” Determine how many minutes you spend, but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

    Michal Solowow, an investor and the founder of Mitex, puts it this way[7]:

    “The problems I encounter in everyday life motivate me to find solutions. This is a self-propelling mechanism. Becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest With All Prudence

    I can’t exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your funds and be wise with them. If you pay attention to this now, you will set yourself up for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    If you’re looking for a simple way to save money, check out the following video:

    10. Budget and Track Your Spending

    Benjamin Franklin warned of taking the precaution of little expenses. He said:

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, and it can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future instead.

    The Bottom Line

    Endeavor to start developing good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you will achieve your goals.

    More About Cultivating Good Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

    Reference

    Read Next