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Last Updated on May 21, 2020

5 Spring Cleaning Tips That Will Hugely Boost Your Productivity

5 Spring Cleaning Tips That Will Hugely Boost Your Productivity

Spring has traditionally been the time of year when we clean out the old and prepare our spaces for the coming warmer and brighter weather, when we look for those spring cleaning tips to help us get both our bodies and minds moving in accordance with the freshness of the season.

Spring cleaning dates back many centuries to a time when the spring clean was done to clean out the soot left by oil lamps and fires used to light and warm homes in the winter. Many religions and cultures have used the spring and approaching Easter to clean alters and begin the new religious year.

These days, of course, we don’t rely on oil lamps and fires in every room to keep our homes warm, but we can still use this old tradition to clean up our stuff and prepare ourselves for what awaits in the rest of the year[1].

Apart from physical items, over the previous year (or years!) you will have collected a lot of files, documents, notes, and other such things that are just gathering digital dust somewhere on your hard drives or cloud storage systems, and spring is a great time to clean these up, archive the old, and delete a lot more.

A spring clean has many more benefits than just leaving you with a clean environment in which to live and work. It can also provide you with a massive boost to your productivity. Here are five spring cleaning tips to help you become a lot more productive.

1. Focus on Building Energy and Reducing Stress

There’s something special about working in a clean, distraction-free environment. Arriving at your work station and seeing a fresh table with no leftover files, coffee mugs, or papers and a computer with nothing on the desktop except your wallpaper immediately puts you into work mode. Seeing such cleanliness can give you a motivational boost and prepare your mind for a day of quality, distraction-free work.

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Spring allows us to take a look at our work station and remove the clutter. Clear out old pens and pencils that either do not work or have become so small there’s hardly a grip left to hold. Throw away dead plants and ornaments that no longer have any meaning to you.

Go into your desk drawers and empty everything out. Get yourself a large refuse bag and throw away all those old, half-used notebooks, PostIt notes, refills, paper clips, batteries, and cables you no longer use (or have devices for). Once all your drawers are empty, wipe them out with a damp cloth and only put back the items you know you will need. Allow yourself only one notebook and one stack of PostIt notes.

Finally, once everything is cleaned out, wipe down all your surfaces with a damp cloth: your desk surface, the front and back of your computer, keyboard and other peripherals. Then sit back and admire your work.

When doing all of this, focus on keeping the things that improve your focus and give you positive energy. Throw out or get rid of anything that causes clutter and the resulting stress. This simple rule will help you know what needs to stay and go.

Also, try not to do your spring cleaning when you’re already a bit stressed. Go into the cleaning with a positive outlook, excited for how the space will look after.

2. Attack Your Emails Ruthlessly

We collect a lot of emails over the years, and we leave them in our archive folders or individual folders we added to manage a project or a heavy email exchange with a colleague or business partner. The trouble is we rarely clean these out and delete them, so they build up over time.

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If you find you haven’t looked at a particular email or had a use for it in the last year, it probably isn’t worth keeping. If you find a certain email has an important password or a recipe you really don’t want to delete, find another place to store it.

Cleaning up your email not only makes you feel better; it also speeds up your whole system, which ultimately improves your overall productivity. Be courageous and delete, delete, and delete some more.

If you want to save an email because it has some sentimental value to you, you can export it as a PDF and keep it in a folder on your hard drive or cloud drive called “keepsakes” or “memories.” That way, it’s outside your email, but you still have a copy of it.

A quick tip for these keepsake or memory folders: review them each year when you do your spring cleaning. After another year has passed, you may be surprised by how unimportant some of these emails, photos, and documents have become.

Once you have cleaned up and deleted your old emails, take a little time to review your folder (or categories) structure. Ask yourself if the way you manage your email is the most effective way to do so. With the powerful search abilities of most email applications today, you no longer need complex folder structures.

This mindset you develop for emails can also be applied to your home office. Go through your old papers. Why are you keeping them? Are they really important? If they are genuinely important for whatever reason, consider scanning them into a hard drive. You’ll be amazed by how much physical space this creates in your home.

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3. Learn to Let Go

The hardest part of decluttering and cleaning up is letting go. We have this false belief that we will need a file or a document sometime in the future, yet we rarely do. If you clean up and move stuff off to an external hard drive, you have not lost anything. It’s still there. It’s now on an external hard drive and no longer taking up space on your computer or in your cloud storage. Just let it go. Once you’ve bought the external hard drive, it does not cost you anything to keep it.

This can be a bit more difficult with physical items. Many people have a particular space, such as a basement, attic, or closet, where they put all those things they might want to have access to in the future. In the end, that closet door rarely gets opened. How much would you really miss those items if you opened it one day to find it was all gone? Try to look at your objects with an objective eye and decide if they’re really worth your time and space.

If this is very difficult for you, start with one meaningful item each day. This should be something that you may have some attachment to but that isn’t serving you in any way. Once you’ve let go of several items, you’ll find it hurts less each time.

4. Find What Works For You

There are multiple ways to organize your stuff; the trick is to find a way that works for the way your mind organizes the world. When it comes to files, for some, organizing by year works. For others, organizing by client or project works best. During your spring cleaning process, think carefully about how you would naturally search for something and then develop a structure that fits.

Some people are naturally more strict about the organization of their environment. If this is you, don’t fight it. Buy some baskets or shelves or tubs that will help you put everything exactly where it needs to be. Put labels or use a Sharpie to be able to quickly identify things.

Other people are more open-minded about where things go. You may not need formal organization, so just find a nice place for that chair your great grandma gave you or that little trinket your sister brought you back from Europe. If it feels right and helps you create a positive environment, run with it.

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Ultimately, it’s about being able to find stuff when you need to find it. If you copy someone else’s structure, there will be a good chance it will fail because you will think very differently from the person you are copying. Find your own path.

5. Keep It Simple

Always do your best to keep things as simple as possible. When you file today, you need to be filing for your forgetful self tomorrow. It might be fantastic to come up with an elaborate organization system, but in three or five years, you will probably be unable to remember how you were organizing things before.

Don’t worry about extensive computer folders with 20 sub-folders or buying that fancy cabinet that can store 100 different types of yarn. You can organize things with exactly what you have at this moment just by being creative and open to the circumstances.

Final Thoughts

Having a clean, well-organized working environment makes finding stuff easy; it helps to give your clarity and makes your whole work experience much more enjoyable. When you are in that state, you will find your overall productivity increases, and you become a lot less stressed and overwhelmed. It’s spring, so let’s get started!

More Tips on Spring Cleaning

Featured photo credit: Volha Flaxeco via unsplash.com

Reference

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Carl Pullein

Dedicated to helping people to achieve their maximum potential through better time management and productivity.

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Last Updated on July 13, 2020

6 Ways To Make Progress (And Realize All Goals)

6 Ways To Make Progress (And Realize All Goals)

Are you at a critical stage in your life, and it seems you are not making headway as far as your life goals are concerned? Does it feel like you are complacent, and you are struggling to accomplish your set goals? You can make progress by establishing and diligently working towards those goals that align with your life mission.

A lot of dreams are not terminated because the dreamers gave up; they died due to a long period of inactivity. This is the more reason you need to develop a progress mindset while you pursue those relevant and meaningful goals.

A progress mindset will enable you to work on any disability or inadequacy that can truncate the realization of your goals. With such a mindset, you are constantly evaluating yourself, improving your skills, and seeking ways to learn and grow through life.

Why Is It Essential to Develop a Progress Mindset?

Your mindset encompasses your beliefs-how you perceive your talents, skills, knowledge, personality. Your belief system eventually influences your viewpoints about goals and success. A fixed mindset can hinder your progress, while a progressive mindset will enable you to achieve sound health, happiness, good relationships, and peace.

6 Ways to Make Progress and Realize Your Goals

Here are 6 practical ways that you can make progress and realize all your goals.

1. Figure Out Your WHYs—Reasons

Nothing is static! You are either making progress or retrogressing. However, no one desires to retrogress, and that’s why you are here. You need to establish why you want to move forward.

  • Career: Why do I want to be fulfilled in my career?
  • Marriage: Why do I want a happy home and lovely children?
  • Health: Why do I want to be physically and mentally sound?
  • Finance: Why do I want to be out of debt?
  • Academics: Why do I want to ace my grades?
  • Relationship: Why do I want to communicate better?
  • Personal: Why do I want to be a better person?

For every aspect of your life, establish the reasons for changing levels.

Someone once said,

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“When your why is strong and convincing, the how will emerge.”

Establishing your reasons will help you to be an active player in decisions that affect your life. You will also be able to establish if your motivation to progress is intrinsic or extrinsic.

2. Establish Your What—Tangible Goals

Once you have established your reasons, the next step is to establish your life goals. Develop your aims for short-term, mid-term, as well as long-term. This process will enable you to track your progress and implement changes that improve your progress.

Keep your goals SMART: Your goals should be Specific, Measurable, Achievable, Realistic, and Time-bound. For instance, I want to improve my typing speed by 150 wpm within the next three months. I will spend two hours daily practicing on Mavis Beacon. I wrote in detail on how to set SMART goals that you will accomplish.

Write your goals on paper: Sticking your goals on your wall or notepad will offer you a visual cue that can reinforce your goals.

Update your goals as required: Review your goals at intervals to ensure you can still achieve them.

3. Create Your How—Game Plan

It is not enough to know what you want from life; you need to design a roadmap to get to your destination.

Here’s what you can do:

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Break your smart goals into habits: Begin by highlight the good habits you need to cultivate and the bad habits you need to eliminate. Here’s how to break bad habits that can truncate your progress.

Master one habit at a time: Once you figure out the good habits to have in your life, then ensure you practice them daily. Scientists revealed that you would need 18 to 254 days to develop new habits and that a new habit will only become permanent after 66 days of practicing it.[1]

Once you have gained mastery over a habit, add more routines that will enable you to make progress in the direction of your goals.

4. Imbibe Positivity

A positive outlook means you are always optimistic about yourself, interactions, and events. It also means your ability to expect favorable outcomes when working towards your life goals.

Positivity is a mental posture that sees accomplishments and opportunities instead of failures and defeat. It will keep you hopeful when you are facing daunting challenges.

A study on positive thinking conducted by researchers at the King’s College in London and published in the Journal of Behavior Research and Therapy revealed that visualizing positive images can reduce worry and anxiety.[2]

How do you maintain a positive outlook on life?

  • Look out for the best in every circumstance. This will enable you to be more progress-minded.
  • Use positive affirmations. For instance, when you wake up, say, “I will work hard to complete all my milestones today.”
  • Associate with positive people that will support your progress. You need positive energy to make consistently make progress in the direction of your goals.
  • Change your perspectives about failures and setbacks. See them as significant components of making progress.

5. Practice Reflection as You Progress

A lot of things will occur once you are determined to advance. You will learn new lessons and implement changes. You will form new habits and eliminate bad ones.

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It is reasonable to take time out and evaluate what worked and what did not. Ask yourself how you can improve and surmount new obstacles. You can log your answers in a diary or use a virtual journal to track your thoughts.

Scientists have proved the significance of reflective practice on your productivity. A group of students at the Harvard Business School found out that call center agents who reflected for 15 minutes on what they’ve learned outperformed their colleagues by 23% who attempted the test without revealing.[3]

Self-reflection will enable you to keep your goals in mind constantly.

How do you make this happen?

  • Set up a weekly appointment with yourself: It sounds funny, but it works. During this period, define your goals and reflect on them. It will also help you to verify if your goals are still achievable.
  • Ask reflective questions: Did I achieve all I planned? What salient lesson can I pick this week? What new things did I learn and what actions do I need to make progress.

6. Celebrate Your Achievements

It is highly crucial to acknowledge every milestone you complete as you make progress in life. Celebrating your achievements will build your confidence and provide you the motivation you require to continue.

One of the best ways to do this is by pampering yourself with rewards when you achieve a goal. These rewards could be things you enjoy, such as a special meal, a music collection, or a mini-vacation. These little rewards will continuously remind you of victory anytime you feel like giving up. Merely looking at your mini-vacation pictures will motivate you to keep working towards your next goals.

Bill Carmody wrote in a report by Inc that celebrating your achievements will enable you to build on existing momentum and will allow you to attract more successes.[4]

Bonus Tips

Here are other things that you can do to help you make progress toward your goals.

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Invest in Self-Improvement

Self-development enhances your self-worth and self-confidence. You can improve yourself by listening to podcasts or audiobooks on any subject of interest. You can also attend webinars, seminars, or workshops to enhance your skills and broaden your knowledge.

Keep Moving

Every success comes with obstacles. Not giving up on your goals despite setbacks will help you achieve anything you desire. For instance, if you write a book and don’t make a single sale, write another one.

Don’t allow anything to discourage you from making progress. In case you missed a deadline, train yourself to meet the next one. A positive attitude will enable you to stay on course and infuse you with confidence.

Final Words

Goals offer you a sense of mission. When accomplished, it gives you a sense of fulfillment. When you make progress relentlessly in the direction of your goals, you build up the confidence to overcome obstacles, and every setback becomes a stepping stone to achieve your next target.

Apply these six practical steps to make progress and achieve every goal you have set.

More Tips on How to Make Progress Toward Your Goals

Featured photo credit: Khiet Tam via unsplash.com

Reference

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