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Last Updated on December 10, 2019

7 Strategies to Keep Employee Motivation High

7 Strategies to Keep Employee Motivation High

Highly motivated employees are essential to the success of any business. Most people spend a third of their lives at work.[1] That’s a significant amount of time away from home, apart from the people who make us happy and the things we love to do. So keeping employee motivation high is essential for creating an office environment that gets the best out of our people.

But do you know what motivates your people?

It’s simple:

  • Is their work stimulating?
  • Does it challenge them?
  • Is there room to grow, a promotion perhaps?
  • Do you encourage creativity?
  • Can they speak openly and honestly with you?
  • Do you praise them?
  • Do you trust your staff to take ownership of their work?
  • Do they feel safe in their work environment?
  • And more importantly, do you pay them properly?

Every one of these factors contributes to the general happiness of your employees. It’s what motivates them to come into the office each day and work hard, hit goals, and get results.

In contrast, an unmotivated employee is typically unhappy. They take more sick days, they’re not invested in seeing your business succeed, and they’re always on the lookout for something better.

Stats show that 81 percent of employees would consider leaving their jobs today if the right opportunity presented itself.[2] So it’s up to you to set aside time and energy to create a work environment that benefits every one of your employees.

These seven strategies will help you motivate your people to consistently deliver quality work and, more importantly, to stick around for the long term.

1. Be Someone They Can Rely On

You rely on your people to turn up to work each day, to come to you when they have a problem they can’t solve, to be honest, and to always engage professionally with customers.

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But this is not a one-way street. You, too, need to be someone your team can rely on. They trust you to have their backs when a client is unreasonable, to know that the decisions they make are in your best interest, and to make good on your promises.

If you say you’ll attend an important meeting, be there. If your company makes a profit and you’ve said you’ll pay a bonus, pay it. The goodwill of your people is something you never want to test, let alone lose.

Be reliable; it’s astounding how much this motivates your people.

2. Create an Awesome Company Culture

There’s no denying that company culture trickles down from the top. Your leadership and attitude massively influences the attitudes, work ethic, and happiness of your staff. If you’re always stressed-out, overly demanding, and unreasonable, it’ll create tension in your office which will adversely affect your employees’ motivation levels.

In fact, the HAYS “US What People Want Survey” found that 47 percent of staff who are actively looking for a new job, pinpoint company culture as the driving force behind their reason to leave.

So if you have high staff turnover, you need to determine whether your company culture might be the motivating factor behind your churn rate.

Here are four ways to build a culture that keeps your employees highly motivated.

  • Be conscious of the image you present. Your body language and attitude can positively or negatively impact your employees. So come to work energized. Be optimistic, friendly, and engaging—this enthusiasm will spill over to your people and motivate them to be more productive and efficient.
  • Appreciate your people and be reasonable. Celebrate your team’s achievements. If they’re doing a good job, tell them. Encourage them to challenge themselves and try new things. And reward when deserved. If they’re struggling, help them. Work together to find solutions and be a sounding board for their ideas.
  • Be flexible. Give your people opportunities to work remotely—this is highly motivating to staff, particularly millennials. They don’t want to be battling traffic each day on their way to work. They don’t want to miss their kids’ baseball games or ballet rehearsals. Stats show that companies that offer flextime and the ability to work from home or a coffee shop have happier and more productive employees.
  • Create employee-friendly work environments. These are spaces that inspire and ignite the imagination. Have you ever been to Google’s offices? No headquarter is the same. From indoor slides and food trucks, to hammocks, and funky work pods on the wall, gaming rooms, and tranquil interior gardens, there’s something for everyone. It’s a space where people want to be, catering to their need for creativity, quiet, or team building; you name it.

So take a look at your company culture and ask yourself, Is my business an attractive workplace for talented professionals? Does it inspire commitment and motivate my people? What could I do to improve my company culture?

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3. Touch Base with Your Team Weekly

Make time for your people, whether you run a remote business or work in an office, set aside time each week to talk to your people one-on-one. It’s non-negotiable.

When there’s an open line of communication between staff members, work gets done. Don’t believe me? A study by Gallup found that 26 percent of employees said feedback from their leaders helps them to do a better job.[3]

Your people want to feel trusted. They want to take ownership of their work, but they also need to know that when they have a question, they can reach out and get answers. If you’re unwilling to make yourself available, your team will quickly become unmotivated, work will stagnate, and your business will stop growing.

So block off time on your calendar each week to touch base with your people, even if only to let them know that what they’re working on matters.

4. Give Them the Tools They Need to Do Their Jobs Well

Imagine trying to run your business without electricity. How would you contact your clients? What would happen when your phone or computer battery died?

Technology is super critical to the success of your businesses. It allows you to work more efficiently, to be more productive, and to handle matters on-the-go. That’s why you need to give your people tools that will make their jobs easier.

Make sure their equipment is in good working condition. There’s nothing more frustrating than a laptop that takes ages to boot up. It’s got to go. Replace outdated software with new software. Don’t make your designer work in Coreldraw; give them access to the most up-to-date version of Adobe Creative Suite. Take it a step further and buy them a subscription to Shutterstock or Getty Images.

Make working for you a pleasure, not a pain; and watch your employees’ motivation levels rise.

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5. Provide Opportunities to Learn and Upskill

Would you believe me if I told you that 33 percent of people cite boredom and a need for new challenges as the top reason for leaving their job?[4] If you want to retain your talent, you need to upskill.

Thanks to technology, we live in a rapidly evolving world that demands we change with it. A copywriter is no longer just a writer; they now need to be experts in SEO, Google Adwords, CRMs, and so much more.

A pastry chef needs to be a food stylist, photographer, and social media manager. An entrepreneur needs to be a marketer—or at least take ownership of the marketing message for their business—if they hope to scale.

Technology makes all of this possible. No matter your location, your people can continuously expand their knowledge and gain new skill sets—something that’s highly motivating to employees. They want to know that there are opportunities to grow and develop themselves.

If you won’t invest in your people, then your business becomes just another job to tide them over until they find where they truly belong. So be the company that sees value in developing its people.

6. Monitor Their Workload

Overworked employees tend to be unproductive and unhappy. Your people cannot be at full capacity every day, month to month. Something’s got to give. They’ll become deflated and their work will eventually suffer, which will negatively impact your business.

What I like to do is implement a traffic light system. It helps me to keep a finger on the pulse of my business. So there’s red, yellow, and green:

  • Red means they’re fully loaded.
  • Yellow means they’re busy, but they can potentially take on more.
  • Green means they haven’t got enough to do.

I use this traffic light system because I don’t want my team members to be stressed out of their brains all the time. If they are, they won’t make good decisions and they won’t do good work.

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If my people are regularly overloaded, I have things to think about. Perhaps I need to hire a new person to help ease the load or take a closer look at what projects are good to go, and which can take a back seat.

And this is why #3 is essential. If I’m regularly engaging with my people, I’ll know that while they’re coping with their workload, it is impacting their performance and health, and I’ll take action.

7. Don’t Mess Around with Your Employees’ Pay

Never mess around with your people’s salary. As a business owner or high-level manager, it’s easy to forget that most people live from paycheck to paycheck. Delayed compensation can mean a missed bill payment, which could result in costly penalties they can’t afford or hits to their credit score.

So it’s your job to ensure that you pay your people on time.

The Bottom Line

A motivated team is an asset to any business. These people never give up. They get excited about coming to work each day and can’t wait to test a new theory or tackle a particularly tricky challenge. They’re proud of the work they do. And more importantly, they have no reason to leave.

Wouldn’t you rather be part of their success story than the business that drove them away?

More to Motivate Your Team

Featured photo credit: Emma Dau via unsplash.com

Reference

More by this author

Allan Dib

Rebellious Marketer, Serial Entrepreneur, Business Coach, and #1 Bestselling Author

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Last Updated on December 3, 2020

15 Strategies for an Effective To-Do List

15 Strategies for an Effective To-Do List

One of the age-old productivity techniques around is the classic and effective to do list, and for good reason. It’s one of the most productive ways for you and everyone else to get anything done. Whether it’s a mental list or something that you are writing down, a to do list is an essential productivity tool.

At the same time, it is one of the most confusing productivity tools around. Many people discredit this for various reasons and don’t believe that a to do list is any good. But my argument is that maybe you and other people aren’t making an effective to do list, so here we will go over how to get one done right.

Why Bother With an Effective To-Do List?

You’ve Been Using Them Wrong

Before jumping into strategies to make an effective to do list, it’s worth knowing why you should bother making one. The first important point is that many people have been making to do lists all wrong.

Two of the most common mistakes are:

  • People use lists as a measurement of whether they are productive or not.
  • They put too many items on the list.

It’s understandable why you or other people do this, though. A to do list is a productivity tool, so it makes sense to pile on tasks. However, the brain doesn’t work that way. If you have a lot of tasks on your list, it feels like torture as the list never ends.

At first, it can feel nice that you always have something to do, but keep in mind that you only have so much time in a day. It’s important that you place more value in quality work rather than sheer quantity.

On that same note, if you are someone who has a tendency to seek validation, a to do list can be tough. There will be days where you won’t get everything done due to life events. This creates unnecessary pressure and sends you into a stress whirlwind.

It Helps You Stay Focused

When you build an effective to-do list, the main goal of these lists is to provide clarity and focus. If you’ve been doing them wrong, you may have noticed that you are focusing in on a task on your to do list and getting it done.

This may be overshadowed by the multiple items on your list, but you are focusing on a task during a given time. You really see this in action when you consider having a shorter to do list, though.

I understand that a to do list isn’t for every single person, but this focus is helpful to people when starting out. You’re still not certain about your goals or the path that you want to take. You may also struggle to determine the next step to work towards.

A to do list is a guide you can refer back to it whenever you need it. Furthermore, the techniques that I’ll be mentioning below will make to do lists more effective for you.

15 Strategies for an Effective To Do List

You’ll begin to see how powerful a to do list is when you consider the various strategies you can incorporate in one. This is your to do list, so pick from the strategies below to find what suits you. If you’re not certain, don’t be afraid to experiment and mishmash several combinations.

Remember that the road to success is one with many branching paths, so the methods you use are your choice.

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1. Break the List Into Two Parts

The first strategy is to break a list into two parts. These two parts are called dailies and to do’s.

Dailies are the everyday tasks that you want to develop more. For example, if you want to make a habit out of exercising in the morning, a daily task could be following a 15-minute workout routine or going for an hour-long walk.

Your to do’s are non-daily tasks that you need to be getting done at some point. Maybe you need to prepare a report at work or make a presentation. You can put that into your to do column.

This is an effective strategy because it saves all the clutter that most people gravitate towards. As mentioned before, people stuff their lists, and a lot of it is usually tasks they you would do anyway, like going grocery shopping or dropping the kids off at a friend’s place.

2. Put a Limit on Items

If you find breaking your list into two parts too much, I’ll suggest brevity to be a virtue when making these lists. You can set any number of items, but the key is that you do have a set limit in mind. Some people have no more than seven while others go as low as three. Do what makes you feel comfortable.

The idea behind this is to narrow in on the most important tasks that you need to accomplish that day. Of course, there are other things that you’ll be doing during the day, and that’s fine, but you want to prioritize the items that on your to do list before the day is done.

3. Use Checklists for Complex Tasks

If you’re already making narrow lists but are putting in tougher tasks, my suggestion is to break that task down. Whether it’s full-on steps you need to take or jotting down important details that need to be present is up to you.

Either way, this allows you to ensure that you’re getting everything done the proper way and that you’re not missing any key details or steps.

4. Tackle MITs First

MIT is the “most important task.” Another way to look at this is to tackle the largest and most intimidating task first[1]. Why you want to do this goes back to how our brain works.

You may feel compelled to do the easier tasks first before getting to the bigger task, but the problem is that these tasks—even the easy ones—drain your energy. Furthermore, if you have a really big task to complete, chances are that’s going to be on your mind over the course of the day. That means you’re spending more energy just thinking about it.

All of that wouldn’t be a problem if that big intimidating task was dealt with first thing in the morning.

5. Create a “Done” List

Another interesting approach to consider is to have a “done” list. This is a list of the tasks that you’ve completed from your to do list. Many people find it satisfying to merely cross an item off their list and be done with it, but depending on what you’re putting on those lists, a done list could be inspiring.

Imagine if you are someone who places above-average difficult tasks on your to do lists, activities that require an hour or two to complete properly. This can inspire you to do more if, after a day of working, you notice just how much you accomplished over the course of the day via this list.

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6. Make Your List Easy to Spot

From colorful paper to posting it in an obvious spot, you want your list to be in a place where you can spot it easily. Mind you, you don’t need to have this list in front of you all the time as it could create unnecessary stress. But setting it to one side is a nice idea—a glance to the side and you know exactly what needs to get done.

7. Add Gaming Elements to It

If pen and paper isn’t your thing when making to do lists, there are several apps that can guide you along as well. The beauty of to do list apps is that there is more room for creativity, and some of the developers incorporate games into them.

For example, Todoist has an achievement system where individuals earn badges as they complete more tasks. There’s also Bounty Tasker, which makes you feel like your tasks are side quests in a video game.

8. Give Yourself Deadlines

Work expands to fill time allotted.

It’s an old philosophy that still rings true with how we are productive. For example, say you’re assigned to write a report, and you’re given a week to do it. You’ll likely work on it steadily throughout the week. Or if you’re a procrastinator, you’ll put it off until the night before and finish it.

But what if you’re given that same task and only allotted an hour to complete it? You’ll likely get the report done, but you’ll prioritize the main, important points and highlight those rather than fill it with unnecessary fluff.

The whole point of this is that with your goals and the items on your to do list, you want to have deadlines. When it comes to to do lists, my suggestion is to give yourself a day to complete the tasks there. This is enough pressure and incentive for you to work hard on them.

9. Add Tasks When They’re Fresh

Another strategy is to assign yourself tasks even when you are working on something else. Keep in mind it’s not something you have to do right now, but this can help with people who are struggling to think about what to focus on next.

This is along the same lines as when you hear something interesting and you write it down. It’s a wise thing to do as it saves you the bother of having to dwell on that idea rather than focusing on the task at hand. It also saves you from having to recall what the task is if you’re the type to write up the next day’s to do list at the end of the day.

10. Be Comfortable With Revising Your To-Do List

Depending on your overall mindset, another good strategy is to look at your to do list and make changes to it. If you’re practicing the previous strategy, there may be a possibility that your to do list is getting lengthy and you’re setting unrealistic expectations that you can finish it all.

By giving yourself the opportunity to revise your to do list, your allowing yourself to spread out your tasks rather than have them clumped up. This helps your mindset as you’re not overwhelmed by the list.

11. Write Tasks, Not Goals

You should have separate lists for your tasks and your goals. The idea is to not put goals on your task list at all.

While tasks can help you lead to your goals, goals are larger desires and not something that you can achieve over the course of the day. For example, “learn to speak French” is a goal; however, you can break that into a task by saying “read French content for 15 minutes” or “watch a movie in French.”

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This also extends to objectives, too. You can see these as milestones. Going back to the example of speaking French, an objective can be, “discuss my favorite foods with someone in French.” It’s the desired outcome that you’re looking for from your practice.

12. Keep To Do Lists Brief

Here, brief means scannable in that you can quickly look over at the list and know what needs to get done. How you can do this is by focusing on the keywords of specific tasks and not dragging them out. For example, say your garage is a mess and you want to clean it up. Instead of writing a lengthy sentence, keep it short and write something like “clean garage for 30 min.” or simply “clean garage.”

With this strategy, you’re spending less time writing the task down when making the to do list. Furthermore, you’re relying on trigger words to get your mind to recall specific details for that task.

13. Have Multiple Lists

As mentioned above, it’s a good idea to have separate lists for various things, like having a separate list for goals, objectives, daily tasks, and to do’s. Another way you can look at it is to have a system where you are consulting from three lists.

These lists are:

A Master List

This is where any of your long-term goals are, things like moving to a new house, getting out of debt, or building a business. These are things that will take a year or more to accomplish.

A Weekly Project List

These are things that you want to accomplish by the end of the week. These are things that will move the needle slowly towards some of the items on your master list. From the previous example, these could be doing research on getting a business loan, house hunting, or setting up a savings account.

A High-Impact List

Lastly, these are tasks that need to be accomplished today. Whether they are related to the previous two lists or not doesn’t matter. This is where high priority tasks are placed. Examples can be calling specific people or working on a project or a report that’s due soon.

By having these lists in place, you’ll be referring often to the weekly project list and the high-impact list and determining whether a weekly task should be moved to that list.

As you do that, you’ll begin to notice how much your daily life has an impact on those goals that are written on that master list. That can be inspiring since what you are doing is actively bringing you closer to your goals.

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14. Don’t Ramp up Difficulty Until You’re Ready

Some of the strategies mentioned can seem easy on the surface, but they require a lot of mental fortitude. Motivation is an unusual thing, and our brains are wired to process a certain way. If you’re looking for genuine change and something that sticks, the best principle is to keep things simple and easy at first.

It may be a drag, but you don’t often realize how those baby steps can play a crucial role in you being able to start running and chasing your dreams. Don’t be ashamed if you have to start off with simple tasks for yourself. Even going back to daily tasks that you do anyway like showering, doing the laundry or shopping for food is a good way to start.

Putting those items on the list at first makes you feel like you’ve had a productive day. From there, you can challenge yourself with more difficult tasks. Incorporate an exercise routine or spend a half-hour on a task that means something to you.

The idea is to ease yourself into a routine so you don’t feel overwhelmed.

15. Measure Your Time

The last strategy that can help you is to measure your time. How long does it take you to finish a specific task? You don’t need to go for specifics, but make a point of timing yourself over the course of a week and get the average time spent on that task.

Why is this important? This information can be broken down in two ways.

The first way is to use it as a marker to boost efficiency. Depending on the task, you can find new ways to achieve the same results in a shorter time.

It also allows you to know what you can do in a given day. If you know that it takes you an hour or so to go through your entire morning routine, you’ll be more conscious about how you move through that routine.

Furthermore, if you know what tasks you’ll be doing the next day, you can better manage your time since you know roughly how much time it’ll take to get everything done.

Final Thoughts

Building an effective to do list is not as easy as it seems. There are all kinds of unique strategies to try out, some more challenging that others. However, if you are motivated to use this productivity tool to make your life easier, then it will get easier. All that you need to do is keep putting effort and experiment and reevaluate when necessary. So get started with your to do lists today.

More Tips on Using an Effective To Do List

Featured photo credit: Emma Matthews Digital Content Production via unsplash.com

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