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Last Updated on October 13, 2020

How Are Daily Rituals Different from Daily Routines?

How Are Daily Rituals Different from Daily Routines?

You turn it off. Count to ten. Stretch. Get up. Put the kettle on. Pat the dog. Have a shower. Make coffee. Turn on the news. Feel stressed. Turn off the news. Go to work while drinking coffee.

Is that a daily ritual? Or is that just a routine because you don’t have a choice so you have to get up and go to work every day?

The Difference Between a Daily Ritual and a Routine

The difference between a daily ritual and a routine is how you think about it. It’s how you perceive your actions. Are they mundane chores that just need to be completed, or are they actions that bring meaning, learning or joy into your life? It’s all about your mindset.

A daily routine is a series of tasks that you complete every day in the same order. For example getting up and going to work, stacking the dishwasher, brushing your teeth and getting the kids ready for school. A routine can feel mundane and boring because it’s something you have to do. You can complete your routines on autopilot. They might be efficient, but routines are not necessarily motivating or enjoyable. They are viewed as a chore.

A daily ritual is similar to a daily routine since they are also a series of tasks that are completed in the same order. But a daily ritual differs in its intention. Daily rituals are meaningful practices and are internally motivated. A daily ritual can provide energy and enjoyment along with efficiency and structure. A ritual is a carefully selected way of doing something that has a sense of purpose and a positive side effect in addition to the straightforward completion of the task.

In my last job, I used to get to the office early. I’d switch on my computer and while it was starting up, I’d put the kettle on. While the kettle was boiling, I’d log in and download my emails. Then I’d make my tea and make some porridge in the microwave. Then I’d go back to my desk and read my emails while drinking my tea and eating my porridge. When the porridge was finished, that’s when I kicked into work mode.

Was my morning series of tasks a daily ritual or just a routine?

It started out as a routine. Then I started to think about it and deliberately made it motivating. I bought a really lovely bowl for my porridge and beautiful cup for my tea. It started to become more pleasurable, meaningful and enjoyable. I reframed ‘getting through my emails’ to ‘mentally preparing for my day.’ It was my quiet time. I found out much later that colleagues knew to leave me on my own until my porridge ritual was over!

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There’s a balance to be found with routine and ritual. We’ll always have routines that we need to do to be efficient. There’s always stuff that simply needs to be done. But there’s a lot of value in finding routines, (or even parts of routines), that we can turn into rituals for the benefit of a better day.

Rituals can help us take the boredom or stress out of a regular activity, they can help us be more thoughtful, help us connect to our purpose and help us achieve our goals.

How to Transform Routines into Rituals

The difference between a daily ritual and a routine is your subjective experience of the activity. While we may often associate rituals with religion or spirituality, I believe we can transform any routine into a ritual with the right attitude and perspective.

The Right Attitude and Perspective

1. Positive Affirmations

One very simple thing you can do is recite affirmations.

Affirmations are positive statements that can help you to challenge and overcome negative thoughts. Say them to yourself as a way of helping you to achieve a positive mindset.

For example, during my morning work ritual, I changed my internal dialogue to ‘I’m never going to get through all my work today’ to ‘I’m going to have a good day and get the important tasks done – and porridge time is where I prioritise what they are.’ This is just one way to turn something tedious into something more meaningful and purposeful.

2. Mindfulness

Mindfulness is the basic human ability to be fully present and aware of where we are and what we’re doing. It helps us not to be overly reactive or overwhelmed by what’s going on around us. When we’re mindful, we reduce stress, enhance performance, gain insight and awareness through observing our own mind, and increasing our attention to others’ well-being.

For practical advice on how to be mindful, check out 7 Ways To Train Yourself To Be More Mindful. There are also several excellent apps to help you be mindful every day.

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We can turn everyday routines into every day rituals by applying mindfulness techniques. For example, how many of us eat food on the go, in the car, between meetings? Apply mindfulness techniques to eating by paying attention to the many different aspects of the food: how it tastes, the temperature and texture. Also pay attention to the actual physical sensations of eating: chewing, swallowing, and even digesting.

Applying mindfulness to eating can help you enjoy your meals more. It can help you eat slower, and consequently eat less because you’re more observant of when you feel full. Mindful eating can reduce food intake and improve flavor, because you’re more likely to savour every bite and feel more satisfied.

3. Connect to a Bigger Purpose

Take a step back and see the bigger picture and purpose behind your daily routines, and how they improve your life as a whole. Connect to this by asking yourself ‘why is this important?’ And keep asking ‘why?’

Why is cleaning my teeth important? Because healthy teeth and gums mean I can eat what you want. Why is that important? For a healthy diet. Why is that important? Because when I’m healthy I feel better and can do more which makes me happy.

This will add more meaning and help you view your routines as more of a ritual because you understand how they are helping you to achieve a bigger purpose.

Adding Intentions

Rituals are the foundation upon which great work is completed. The difference between a daily routine and a daily ritual is intention.

What are the things that you do every day that you could add intention and purpose to and make into a daily ritual?

Benjamin Franklin wrote naked for an hour every morning to “refresh” his mind in the cold air.

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Beethoven rose at dawn and counted out exactly 60 coffee beans to make his perfect morning brew before sitting at his desk and working until 2 p.m.

Creating daily rituals can help you be successful, whether that’s succeeding at business, creating amazing art, or becoming the person you’ve always wanted to be.

You already have daily routines. With the right attitude, you can transform some of those routines into positive daily rituals. These rituals help you to focus, feel motivated, inspired and hep you achieve your goals.

Pick one of your routines and think about how you can turn it from an autopilot mundane task to a more meaningful experience in your day. For me, I bought a cup and a bowl and shifted my mindset from getting through emails to something more positive to turn my morning routine into a ritual.

Think about the list below and pick one routine to start:

  1. Getting up in morning. Get your day off to a positive start. Spend 3 minutes being mindful before you do anything else.
  2. Going to bed. There is now a huge body of research on the benefits of a good nights sleep. Turn your going to bed routine into a ritual for better sleep.
  3. Preparing breakfast. Another morning routine that you can turn into a daily ritual and get your day off to a positive start.
  4. Eating. Slow down and be mindful. Reframe a rushed lunch as fuel for your afternoon productivity. A great resource for mindful eating is Work Fuel: The Productivity Ninja Guide to Nutrition by Collette Heneghan and Graham Allcott
  5. Getting to work. Reframe the crowded train or being stuck in a traffic jam from annoying and stressful to an opportunity to disconnect and notice what’s going on around you.
  6. Walking places. Can you reframe the walking you have to do in your day, for example walking to the bus stop, as a ritual, not a chore.
  7. Doing more exercise. Turn dragging yourself to the gym into a positive experience. Tell yourself you can do this! Alternatively, if you absolutely hate the gym and can’t ever imagine finding positive purpose there, work out how to make exercise a ritual. My solution was that I got a dog.
  8. Doing the weekly food shop. You’re not doing a chore, you’re fueling you and your family for success.
  9. Small talk in the office. Make the shift in your mind from boring and pointless to an opportunity to find insights that might help you communicate better.
  10. Being grateful. A good way to reframe your mindset to a positive one is to make being grateful a daily ritual. At the end of the day, list the things that you are grateful for – big and small.
  11. Taking a shower. A great place to think, practice mindfulness and notice how the water feels.
  12. Cleaning your teeth. Are you cleaning your teeth or keeping your mouth healthy and fresh?
  13. Cleaning. Is it a chore or an opportunity to disconnect from your day?

Making Your Daily Rituals Successful

Now you’ve started to think about it, I expect you have dozens of routines that you might choose to turn into daily rituals. What’s important is that you develop your rituals that add meaning and purpose to your day. As you’re working through this, there are three simple things to remember:

Prepare Your Environment

Creating environmental change has a dramatic impact on what you do.

For example, if you set your running shoes out before you go to bed, you’re more likely to run in the morning. Get yourself a lovely cup if you’re turning your morning coffee into a ritual.

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Small Steps

For example, if you have a goal to start running, just start small. The Couch to 5k app is an excellent example of this as it takes you from your couch to being able to run 5k in small steps in 9 weeks.

If you want to live a mindful life, try three minutes of sitting. If you want to spend more time outside, walk your dog around the block each morning.

Better Done Than Perfect

Spending time every day changing routines to rituals doesn’t mean that you will end up with something perfect first time. Don’t give up. Keep practicing.

Bottom Line

You are a unique individual with your own purpose and set of goals that you want to achieve. There’s not a right or wrong set of rituals to follow, the secret to success is identifying your daily routines that can be turned into the rituals that inspire and motivate you to achieve your set of goals.

Good luck!

More About Habits & Routines

Featured photo credit: Content Pixie via unsplash.com

More by this author

Lucy Gower

Founder at Lucidity. Coach, trainer and consultant as well as a best-selling author and international speaker.

How Are Daily Rituals Different from Daily Routines? When Should You Trust Your Gut and How? How to Start Taking Action on Your Dreams Now Feeling Stuck in Your Career? How to Break Free and Get Ahead 11 Killer Ways to Gain Confidence and Boost Your Self-Esteem

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Last Updated on October 14, 2020

Delegation of Authority: The Complete Guide for Effective Leaders

Delegation of Authority: The Complete Guide for Effective Leaders

Do you absolutely hate failing? You’re in luck because, today, you’ll learn the art of how to tackle failure in your work life. The magic trick is called delegation of authority.

Failure is often a result of excess burden. When you take on more than you can handle, you are unable to perform well, even if you have the expertise to do it perfectly. It’s demotivating, a waste of time, and extremely annoying.

Let’s take a deep look into the delegation of authority to figure out how to make the most of it.

What Does It Mean to Delegate Authority?

Delegating authority is neither magic nor rocket science. It is exactly what it means: division of workload and distribution of power.

Now, this is where most superiors get worried. They misunderstand the idea and believe that distribution will take away their authority.

However, the division and distribution of authority are like giving the entire team autonomy over their own job, but their control is limited to just that.

The superior still has supremacy over all the employees.

Authority delegation minimizes the workload of the superior. This work is broken down into smaller tasks and spread out into a team so that every member works simultaneously to finish the project in a shorter time.

3 Elements of Delegating Authority

The delegation of authority has three elements:

1. Assigning Responsibility

This is the first step in the process. A person who is in charge, such as a manager or a team leader, assigns other team members certain tasks that have to be completed in a given period. Of course, this is only possible if the superior has more control and authority in the work environment than the subordinates.

2. Granting Authority

The next step is to give the subordinates enough authority and responsibility for them to complete the task and act independently.

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So, let’s say you are a supervisor who allocated one person in your team to do a certain task. This assignment will be useless to you if the subordinate has to come to you every step of the way to get permission and signatures required to fulfill the allocated job.

Unless you’re giving authority, you aren’t delegating. Instead, you’re only assigning a task, and that won’t bring you any benefits.

Also, granting authority puts the subordinate in charge. This person is now responsible for doing what they’re assigned, however they like. It’s up to them how they tackle obstacles. All that you as the supervisor should be concerned about are the final results.

3. Maintaining Accountability

There’s always a risk that some team members may not act responsibly, especially when they have been given authority over the assigned task. This is why you have to make every employee or team member accountable through some rules and regulations.

The superior must always have the right to ask the responsible person about their task[1]. Creating an accountability culture in a company is important, and accountability goes upwards in the hierarchy of a work environment. Never offer any leniency in this regard if you want to ensure quality outputs.

This step of giving and receiving feedback helps improve the future work ethic immensely.[2]

Effective delegation of authority

    Why Is It Important to Delegate Authority?

    Many times, superiors take on all the duties because they have a hard time trusting someone else to do the job as well as they would do themselves.

    That’s a valid concern, and it may keep you from getting the most out of authority delegation.

    But, with this risk comes a long list of benefits. It is actually important to delegate authority for the betterment of your organization and team.

    Superiors Can Perform Better

    The most important benefit of delegating authority is that the manager divides authority and gets the time to do their actual job.

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    As a supervisor, your first duty is to maintain the flow of your team. With your workload minimized and more time at hand, you can pay attention to the minor details.

    It gives supervisors the time to look at the more important stuff. Simultaneously, they get a chance to test which team members are most efficient. In case of any problem, the delegator has enough room in their schedule to sit down to figure out a solution.

    All in all, it leads to a more efficient performance from the supervisor’s side.

    Subordinates Learn With the Flow

    With a degree of authority in their hands, the subordinates begin to feel useful and important. This feeling is the most important route to improvement.

    As your subordinates work independently, they not only improve their existing skills, but they also perform better. Since they are ones in control, they are the only ones accountable for everything they put on the table. This sense of responsibility provides the mandatory boost of motivation[3].

    Moreover, with the delegation of authority, the superiors and subordinates work on the same level to a certain extent. This allows the team members to learn from their supervisors while also polishing their knowledge practically.

    Leads to Better Relationships

    If you’re in charge of any team, work as a manager, or own an organization that you run, you already know why employee-employer relationships are vital.

    The same applies to every workgroup.

    So, even if you’re just one small group of 5 people in a multinational organization, the rules are coherent.

    By letting go of some responsibilities and giving individuals a chance to grow, you’re spreading positive work vibes. It all works in a cycle where you give the team some authority, they feel important and outperform, your trust in them strengthens, and you continue to delegate authority moving forward.

    5 Tips to Delegate Authority Effectively

    There is a whole mechanism that supports the delegation of authority.

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    If done right, this concept has numerous advantages. However, the key is that it’s done right.

    1. Choose the Best Person

    It’s not easy to trust another person to do something that you would have preferred to do yourself. That is why it is crucial that you only delegate a task to someone that you have full faith in.

    The easiest way to do this is to pre-asses every team member’s skills and qualities. In your mind, have a clear idea of who does what best. So, if there is one particular individual who excels at technology, you will know where to go every time there’s a job related to that skill.

    Once you’re satisfied with who is in control, more than half of the issue is resolved and things will most likely go smoothly.

    2. Offer Enough Autonomy

    One huge mistake you may make is to break down tasks too much.

    Let’s say your team of 10 people has to arrange an office party for 100 people. You have to manage the location, decorations, food, and furniture.

    You can either assign 4 individuals each of the 4 main jobs, or you can divide each component further into small tasks.

    In the case of the latter, tasks will overlap, things will get confusing, and none of your team members will have full control over their assigned task.

    This generally leads to a final result that is extremely non-coherent.

    3. Clear Communication

    A major aspect of delegation is the availability of clear instructions. From details of the task to deadlines, the person who has to fulfill the job should be clear on every single detail.

    Unless they know what’s expected from them, they will never be able to satisfy the delegator.

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    You can learn more about effective communication in this article.

    4. Avoid Unnecessary Pressure

    Yes, diamonds only form after the charcoal is put under immense pressure. But, honestly, you don’t need to implement that strategy in your work environment when implementing delegation of authority.

    Offer plenty of time and flexibility for each individual to be able to offer their best performance.

    Some people may work better under pressure. In that case, let the individual make that decision for themselves.

    5. Offer a Helping Hand

    Just because you’ve given someone else the task and power does not mean you have to back off completely.

    In fact, you should try to be a part of the process, but only from outside a defined boundary. This is something you’ll have to figure out practically as per the needs of your work environment. However, it will ultimately lead to you being a more respected leader:

    The important point is that if someone is facing an issue with the delegated task, do not refuse to help. Offer advice and support readily so that your team can learn from you. It will end up benefiting your organization.

    Final Thoughts

    Conclusively, it is safe to say that the delegation of authority is a very helpful technique to adopt in workplaces. It allows for a positive working environment as well as fruitful results.

    It’s something that all leaders should implement to achieve a time-efficient and productive workspace!

    More on the Importance of Delegation

    Featured photo credit: Dylan Gillis via unsplash.com

    Reference

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