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Last Updated on March 19, 2019

Can’t Focus? Why You’ve Been Doing It Wrong and How to Focus Better

Can’t Focus? Why You’ve Been Doing It Wrong and How to Focus Better

What comes to mind when you think of the word focus?

The attention or concentration it takes to complete a task? The amount of will power needed to finish writing a report without touching your phone? Or, is it having to sit in complete silence and away from distractions so that you can study for an important exam or prepare for an interview?

I’m sure many of you can relate to the above statements and agree that the ability to focus is about staying on task for a period of time. Breaking that concentration would mean that you’ve lost your focus; and you’re either doing something else, or trying to gain back that focus to finish up the intended task.

With an ever increasing amount of information–that is easily accessible online and offline–we’re faced with a lot more opportunities and avenues to create possibilities to experience things on a daily basis.

Unfortunately, that can make it a lot harder for us to make progress or get things done, because we’re either easily distracted or overwhelmed by the constant influx of information.

That is why many of us end up having problems ‘concentrating’ or ‘focusing’ in life–whether it be on a smaller scale like completing a task on time, or something much bigger like staying on track in your career and climbing the ladder of success. We’ve all found ourselves in situations where we blame our failures due to a lack of focus.

So, how does one focus better?

Focus Is Not About Paying Attention

What if I tell you that you’ve been doing it all wrong this whole time?

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Focus isn’t just the attention span of giving 20 minutes to a task. It actually goes way beyond that.

The real reason why we focus is because we need to do something that exceeds our existing capability. We need to devote large amounts of time and energy to move the needle in life, to make that progress and positive change.

And why do we want to do that? Because we want to become a better version of ourselves! Isn’t that true?

At the end of the day, the reason why we stay focused on any task, project, or goal is because we want to succeed. And with that success comes progress in our lives, which means we eventually become better than what we were a month ago, or even a year ago.

Let me give you an example:

Say you’ve been tasked to manage a project by your boss. You have targets to meet and favorable outcomes to achieve. Your focus and attention has to be on this project. Once the project has been completed, your boss is happy with the results and your hard work. He rewards you with praise, a promotion, or maybe even a juicy year end bonus.

That’s your success right there, and you feel good about your achievements. So looking back at who you were before and after the completion of this project, wouldn’t you say you’ve become a better version of your previous self?

Focus Is a Flow

This is what focus is and how focus works! It’s not a one-off task by task mode that you jump into whenever needed. Rather, focus is a flow.

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Focus is the way in which you deliberately target your energy to push progress in something you care about. And because focus takes energy, time and effort, whatever it is that you need to focus on should be something meaningful to you.

So why is it that we sometimes find it so hard to focus?

Usually, it’s because we’re missing two major elements. Either we don’t know where we want to go–in that we don’t have a clear goal–or we do have a goal, but we don’t have a clear roadmap.  

Trying to improve your focus without these two things is like driving to get somewhere in a foreign country with no road map. You end up wasting a lot of gas but you don’t really know if you’re getting anywhere.

Let’s go back to the example of your boss assigning you a project to manage. The company is opening a new office. Your boss wants you to oversee the renovations and moving-in process of this new location. Now, if you didn’t have a clear goal or end result of how the new office should look, you could be busy arranging for contractors, interior designers or movers etc to come, but have no clue what to assign or brief them on.

The second scenario is that you know exactly how the new office should look and when it should be up and running. But, because you don’t have a clear roadmap to get to that end result, you end up working all over the place; one moment you’re arranging for the contractors to start renovations, the next moment you’ve got furniture coming in when the space isn’t ready. What do you focus on first?

The Focus Flow

Without a clear goal and road map, things can turn out frantic and frustrating, with wrong turns; and you also end up expending a lot more mental energy than needed. But, having a Focus Flow can help.

So let me show you how the Focus Flow works.

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  1. It starts from a clear objective.
  2. This becomes a clear roadmap.
  3. Then it manifests into a state of targeted attention and effort.
  4. This results in pushing your progress towards your ultimate destination.

Setting a Focus Objective

To start off, you need to set an effective focus objective. If you don’t have an objective, how can you decide on what things are worth focusing on? You can’t focus on everything at the same time, so you have to make a choice.

Like driving a car, you need a destination.  

In this case, you don’t want to drive around aimlessly. You want to arrive at your destination before you run out of gas.

A good focus objective therefore needs to be concrete. This means that it should be something you can visualize. Such as determining how the new office is going to look after you’ve completed the renovation and moving in project. If you can visualize it, that means you have a clear enough picture to know what’s needed to achieve it.

Setting a Focus Roadmap

The second step is to lay out a practical Focus Roadmap. Once you have your ideas, setting an objective is easy. The most difficult part is determining how you’re going to achieve your objective.

There are lots of things you can do to work towards your goal. But, what comes first? What’s more valuable? How long will it take?  

That’s where having a roadmap helps you answer these questions. Like driving, you need to at least have a rough idea of which major roads to drive on, and the order in which you need to drive them.

Yet, creating a roadmap can get tricky because you have absolute freedom on how you’re going to achieve your objective.

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So to create a good road map, you should include major milestones. These are targets you need to hit in order to achieve success. Your road map should also include feasible and realistic actions that you can achieve.

Power Up Your Productivity

I hope you now have a better understanding of how focus truly works. By harnessing your focus using the Focus Flow, you’ll be able to work on a task more productively not because you’re able to ‘concentrate’, but rather because you know exactly what your end goal is, and you have a game plan in place to make that happen.

Once there is clarity, I can assure you that you’ll be less likely to get distracted or ‘lose’ focus on your tasks at hand.

You may think it’s going to take you extra time writing out an objective and setting out a road map. You may believe that you are better off getting right down to the actual work.

But, as I’ve mentioned, there’s no point in rushing your efforts that lead you to nowhere or cause you additional detours. You’ll end up expending more mental energy and time than needed.

Applying one of the 7 Cornerstone Skills as covered in this article can already make a difference in your life, imagine learning the whole set of skills to live your best life! How to learn them all? We’ve got the solution at Lifehack — Find out More About Our Solution Here!

Featured photo credit: Paul Skorupskas via unsplash.com

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on June 18, 2019

The Importance of Reminders (And How to Make a Reminder That Works)

The Importance of Reminders (And How to Make a Reminder That Works)

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Making Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Getting Things Done: Trusted System

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