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How Teamwork in the Workplace Boosts Morale and Delivers Results

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How Teamwork in the Workplace Boosts Morale and Delivers Results

If you want a lesson on team morale and its criticality, just look to American soldiers in World War II and Vietnam. These were very different times, exceedingly different public networks of morale, and as history tells, very different outcomes.

Morale is the confidence, enthusiasm and discipline of a person or a group. Many factors combine to create or destroy team morale.

Military organizations know this. They know that a lack of morale hinders everything, which for warfare can mean the loss of a nation. This reality causes the military to boost the morale of every soldier and every squad at every opportunity.

But it doesn’t stop with the soldiers. Military organizations also maintain and enhance the morale of the commanders, wives, husbands and children of soldiers, and of the nation in general. If they didn’t, a soldier or his team dodging bullets in a warzone hellscape might lose “the confidence, enthusiasm, and discipline” necessary to survive.

Since teamwork in the workplace is critical to a successful business, your teams’ morale is critical as well.

And as you may have guessed from my soldier example, it involves more than just individual workers in a team. It involves the individual, the team, the department, other departments, the division, the entire company, the community outside of the company and even the spouses and children of employees.

You need to make as many people working, and supporting workers, excited about the mission and the outcomes.

As a leader, you cannot leave this to chance. It is one of the Tough Things First that you must do. It is a daily task for a CEO, a priority because when team morale falters, so does the team. And when the team falters, so does the company.

Here are 9 tips that are helpful in maintaining and growing morale in your company:

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1. Play

Many people rightly live by the creed that “the family that plays together stays together,” because it is true. The same applies to any group of people who, like families, spend a great deal of time together.

You cannot know, and thus cannot like and trust a person wholly if you only know one aspect of them. When you only “work” with people, those people become an object of labor, not happiness.

Get your teams out of the work environment for social interactions. It can be a Friday beer bust, a company picnic, or even a formal social event. Just put the same people, and preferably people from different but cooperating departments someplace where “work” is not being done.

2. Slay Silos

All organizations tend to create silos, most often around teams, be it a small work group or a global division. This is quite natural, but such organizational silos stymie teamwork and team building.

Silos are literally barriers to organizational effectiveness, and thus barriers to morale. It is best to prevent silos from happening rather than tearing them down, though the latter must occur once silos arise.

When people are brought together from across organizations, and they discuss their needs in the framework of the company mission, the need to aid and cooperate helps dissolve silos.

A mutual mission is always the key to people working together, including entire divisions cooperating and supporting one another.

3. Meet

Regular meetings between organizational units fosters teamwork.

“Regular” is the key concept. One-time meetings to force alignment have a short lifetime of effectiveness.

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But regular meetings, where the issues of the week/month/quarter/year are placed on the table help people see what is hindering success. Your purchasing team needs to meet regularly with your manufacturing team. Your engineering teams need to meet with your marketing teams.

Anywhere one teams’ work affects other teams is an ongoing opportunity for regular meetings.

4. Recognition

People and teams like praise, and they like being recognized for their effort. It sounds simple, but authentic praise is more uplifting than a bonus check.

Rewarding an organization that demonstrates good teamwork encourages the same across other parts of the company. In some companies, cross-functional cooperation can become a competitive streak.

The goal is cross-functional harmony – all parts of the company working cooperatively, and thus raising everybody’s morale in the process.

5. Activities

Regular company activities foster and develop teamwork. Why? Because humans need to know people in order to trust them to be part of any team.

If you took several employees and put them on a team for tug-of-war at the company picnic, they would understand that they can count on the others to (pun intended) pull their weight.

Putting employees who should know, but don’t know one another together on a personal basis expands their willingness to engage one another in their work, and that willingness improves morale.

6. Peer-Apart Recognition

At Micrel, the semiconductor company I founded and led for 37 years, we facilitated employee recognition from across silos. In other words, employees received recognition not from their teammates – they did that too – but from other departments.

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We had a program to nominate an “Employee of the Quarter”, the nominations coming from a different department than the one in which the employee works. But this process need not be restricted to individuals.

Entire teams can be recognized in the same way. This concept could be expanded to “Organization of the Quarter” with nominations by other groups within the company organizations.

7. Mixed Meetings

Why restrict a meeting to just people on a team? Have weekly meetings and invite representatives from each organization to attend.

Imagine an engineering team meeting with a representative or two from design, manufacturing, marketing, sales, HR, etc. Expand this even more by conducting “company coordination meetings” whereby cross-team representatives meet to tackle company-wide issues.

This worked very well at Micrel. Just be sure to change-up the invitees, so everyone attends one of these meetings at some point. It is this cycling that makes every employee feel they are contributing and that they are part of the company, not just their work group.

8. Help First

Encourage employees to answer their phone, their emails, any communication, by saying “how can I help you?” Those five simple words change the nature of every interaction, by making assistance the goal.

Knowing that you are likely to be helped, raises your morale because you never become pre-programmed for defeat.

When you make this a company-wide habit, the spirit of helping first prevails. And when every employee knows that everyone in a company is instantly willing, perhaps even anxious to help, morale expands geometrically.

9. First Name Basis

Encourage everyone to learn employees’ first names. This may sound trivial, but familiarity breeds trust.

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This minor intimacy is essential to breaking down barriers, and it simultaneously boosts morale.

The Bottom Line

Morale is raised or impeded, boosted or barricaded. It is as important to recognize those things that prevent morale as it is to raise morale.

Recognizing each aspect of morale  – confidence, enthusiasm, discipline – their current conditions, and what is making each aspect less than it should be tells you what needs to be done.

For example, morale can fade simply through inattention. If workers don’t think they are appreciated for their effort, then their morale suffers. In our analysis of this particular ailment, a boost – even simple praise – is called for. There were no impediments to morale, but there was a lack of encouragement from management.

On the other side of the coin might be a situation where there is a lack of support for the mission and associated tasks from other groups. This lack of cross-organizational support likely comes from silos – self-created isolation between groups – which can cause morale to suffer greatly due to the feeling of “we have to do this all on our own”. This barrier needs removing to keep morale from rapidly sinking.

External factors too can be a psychological barrier to morale. If changes in your market, your competition, or the economy generate doubt among employees, you need to enhance their belief in survival while knocking down the perceived barriers to success.

Most importantly though is teamwork. The sense of working together is very important for morale.

When an employee strives to complete the organization’s mission, but feels like everyone else is not on the same team – that they are creating barriers and failing in their esprit de corps – morale is impossible.

It is your company’s leadership that has the responsibility to focus everyone on the same mission, clear the barriers to achievement, and reward the team effort. Combined, this creates unbeatable morale.

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Featured photo credit: rawpixel via unsplash.com

More by this author

Ray Zinn

Ray Zinn is an inventor, entrepreneur, investor, angel, bestselling author and the longest serving CEO of a publicly traded company in Silicon Valley.

How Do You Measure Success: 10 New And Better Ways Become a Better Manager: 20 Leadership Examples to Inspire Your Team The Secret of Success: 10 Tough Things to Do First 18 Ways to Have Effective Communication in the Workplace 4 Effective Ways to Motivate Employees During the Busy Holiday Season

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

More Tools to Boost Your Productivity

Featured photo credit: Anete Lūsiņa via unsplash.com

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