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Is it Possible to Multitask? 12 Reasons Why You May Not Want To

Is it Possible to Multitask? 12 Reasons Why You May Not Want To

There hasn’t been a busier time in the history of mankind than today’s fast paced digital world. Every day, we’re constantly barraged by an infinite stream of information, emails and social media notifications, whilst trying to keep up with demands from work, family and friends .

Our response to this overwhelm has been to do more than one thing at a time. We respond to text messages, whilst completing important projects, send emails, whilst watching TV shows and scroll through social media feeds, whilst chatting with friends and family.

But is it possible to multitask in this way? Even though it may seem like we’re getting a lot done, multitasking could cost us precious time and energy.

Here are 12 scientific reasons why you should stop multitasking today.

1. Multitasking kills productivity.

Each time we switch from one task to another, there’s a cognitive cost that hurts our productivity.

According to Gloria Mark, professor in the department of informatics at the University of California, it takes an average of 23 minutes and 15 seconds to get back to a task after an interruption.[1]

We’d like to think that it’s possible to juggle multiple tasks at once, but it comes with the cost of reducing the quality and quantity of attention applied to a task.

As a result, your productivity is less than that of someone who focuses on one task at a time.

2. Multitasking could endanger your life.

There are certain situations where multitasking may endanger your life.

For example, chatting on the phone whilst driving, or texting whilst crossing a busy road, could significantly compromise your ability to maintain safety.[2]

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Multitasking isn’t worth your energy, time and especially, not your life.

3. Multitasking could damage your brain.

A study by researchers from the University of Sussex (UK) compared the amount of time people spent on media devices, like texting and watching TV to their brain structure.[3] The MRI scans of their brains showed that participants who multitasked more often had less brain density in the anterior cingulate cortex, the brain region responsible for empathy and emotional control.

According to the lead researcher, Neuroscientist Kep Kee Loh:

“I feel that it is important to create an awareness that the way we are interacting with the devices might be changing the way we think and these changes might be occurring at the level of brain structure.”

4. Multitasking could make you dumber.

A study conducted by the University of London found that adult participants who multitasked experienced drops in IQ points to the average range of an 8-year old child.[4]

Imagine the effects of writing an important paper or email to a client whilst responding to texts on your phone. There won’t be much difference in the quality of your work and that of an 8-year-old child.

If you’re struggling to deliver high quality work on a consistent basis, make sure to eliminate distractions in your environment and avoid multitasking. This will help to raise the quality of your work.

5. Multitasking causes chronic stress and anxiety.

There are many causes of stress and anxiety but one of the major culprits is multitasking.

When we constantly switch between tasks, cortisol, a stress hormone, is released in our body. This hormone creates stress, tires us out and leaves us mentally fatigued.

Then, anxiety builds up and we act impulsively which creates more stress. And the cycle repeats itself, creating a constant state of stress and anxiety.

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6. Multitasking worsens decision-making skills.

Multitasking also hurts yours ability to make good decisions. Switching tasks requires that you spend precious energy deciding what to do or what not to do.

For example, if you’re sending important emails to your boss whilst responding to text messages, you’d have to make decisions immediately:

How do I respond to this email? Should I respond to this text now? Should I take a break from work?

These decisions deplete your willpower muscles and causes decision fatigue, a psychological term referring to the deterioration of good decisions after making a long series of decisions.[5]

In addition, when an important scenario arises for you to practice self-control or delay gratification, you’re more likely to act on impulse. And you won’t have enough willpower to take effective action towards the important things in your life.

In effect, multitasking causes a downward spiral of bad decisions, that cost time, energy and money.

7. Multitasking hurts learning ability.

A study published in the journal Computers and Education found that on average, participants who used Facebook, whilst texting and doing schoolwork, had a lower GPA and grades, than those who didn’t.[6] According to the researchers, Reynol Junco and Shelia R. Cotton:

“Human information processing is insufficient for attending to multiple input streams and for performing simultaneous tasks.”

Quality attention is crucial for learning but multitasking reduces our ability to focus on a task at hand. As a result of low levels of attention, learning effectively is much harder than otherwise.

8. Multitasking kills your ability to focus.

According to neuroscientist, Daniel Levitin, when you multitask, parts of your brain reward you for losing focus and switching tasks, with a rush of dopamine. The same parts of the brain that help you stay focused on a task become trained to look for distractions.

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And so, when you’re working, you’ll feel a restlessness to check your email, social media and search for a dopamine rush from something else.

Once multitasking becomes a habit, it becomes very difficult to break the cycle of the dopamine rush linked to lack of focus and low productivity.

9. Multitasking kills creativity.

Imagine this scenario:

You’re writing an important paper and then, an incoming email from a work colleague pops up on your phone. You stop writing and respond to the email.

When you return back to writing, your brain has just spent valuable energy refocusing on the task at hand that could have been used for creative thinking. As a result, not only have you wasted energy, but also creative juice for your work.

Creative thinking requires a good level of concentration and attention. The problem with multitasking is that innovative ideas that crossed your mind could pass you by if you didn’t stay focused.

10. Multitasking may reduce your emotional intelligence.

Emotional intelligence is the ability to identify and manage your own emotions, in addition to the emotions of others. In general, emotional intelligence includes core skills, like emotional awareness, the ability to apply emotions to critical thinking and problem solving and the ability to manage emotions.[7]

According to Travis Bradberry, emotional intelligence expert, multitasking may damage a part of the brain — the anterior cingulate cortex that is responsible for emotional intelligence, a trait found within 90% of top performers.[8]

Multitasking reduces the speed and quality of work, worsens concentration and attention to detail. Additionally, multitasking in social gatherings may be an indication of low self and social awareness, two crucial emotional intelligence skills for success at work.

11. Multitasking causes overwhelm and burnout.

Ever wonder why you feel constantly tired even after a good night of sleep or a long vacation?

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The constant switching between tasks requires a lot of attention and energy. When your brain shifts attention from one task to another, the prefrontal cortex of the brain loses oxygenated glucose which is required for staying focused on tasks.

The more tasks you switch between, the more oxygenated glucose your brain burns. After a short period of time, you’ll feel overwhelmed and tired, because of the loss of nutrients in the brain.

12. Multitasking could harm health more than marijuana

New York Times bestselling author and Neuroscientist, Daniel Levitin, suggests that multitasking could damage our brains, even more so than smoking marijuana![9]

According to Levitin, the main ingredient in Marijuana, cannabinol, negatively affects the same receptors in the brain responsible for memory and concentration. And multitasking could cause greater cognitive losses.

Next time you’re about to multitask, think of the similar effects of smoking marijuana. If you wouldn’t use drugs whilst completing an important task, then why multitask?

Final thoughts

As you’ve read thus far, multitasking is a bad habit that has long-term harmful effects on your health, well-being and productivity. But there’s hope if you take charge of your life today.

When working on important tasks, eliminate as many distractions as possible including your phone, email access and people. Every day, create time blocks of 10 to 30 minutes for focused work. Take short breaks every two hours to recoup your energy and regain focus.

Most importantly, do one thing at a time and you’ll be productive for a lifetime.

Featured photo credit: rawpixel via unsplash.com

Reference

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Mayo Oshin

Entrepreneur and write on building habits that stick and improving productivity

How the Productivity Formula Can Motivate Employees to Work Efficiently Is it Possible to Multitask? 12 Reasons Why You May Not Want To

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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