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Why You May Want to Ditch Those Multitasking Skills

Why You May Want to Ditch Those Multitasking Skills

Cognitive neuroscientists and psychologists over the world have repeatedly proven that ‘multitasking’ is a myth.

There are about 2.5% of people, according to a test done by David Strayer and Jason Watson from the University of Utah and the University of Denver at Colorado, that are indeed ‘supertaskers’.

The rest of us are in the majority; we are of the 97% of folks that need to accept that our performance will be better when we focus on one thing at a time, or what other researchers have called ‘switch-tasking’.

Basically, ‘multitasking skills’ aren’t actually as real as we thought and when they are real, it’s rare that those skills exist in everyday people. These skills when they do exist in someone makes them a ‘supertasker’.

You may have been told that women are great, natural multitaskers because we think to set the laundry before putting the casserole in the oven since both will take about the same amount of time to finish. Due to the magic of having two tasks completed in the same allotment of time, we have been dubbed with the talent that doesn’t actually exist.

But just because we thought to do those two things above, and write an article while backing up client work on redundant servers and update two laptop computers for new staff to pick up tomorrow – again, because all take the same around the same amount of time to complete, is this an advantage?

Is ‘multitasking’ even a special skill?

Science seems to keep saying no or only for a very special few. But it’s easy to see why we’ve adopted such a mistaken name for getting lots of different things finished in the same allotment of time, and why it has made some people feel special. Heck, it fooled me for years.

But look a little more closely at what is really happening with the work at home, freelancing, ‘multitasking’ phenom of a person (let’s not be sexist), that thinks to get all these items checked off her list in roughly the same two hours.

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And, to be fair, let’s compare them to the person who decides that they will only focus on writing the article for two hours and leave those other items for later.

It will become apparent to anyone that the quality of the article done by the multitasker will be different, and has more propensity to be of lower quality, than that of the fully focused freelancer.

Why is that?

Switching focus leaves more margin for errors, in quality, sure, but from just a physiological standpoint, in actual effort.

Think of our phenom, faking her focus on her article trying to give each sentence its due, while clicking on the backup tab as the client’s data transfers, listening for the oven and laundry machine chimes and trying to think of a snazzier headline than that of the other guy that wrote an article like this one.

Whereas, our fully focused freelancer uses the time to get into a flow, thinking of all the articles she’s read and reviewed on the subject, thinking of her own life, and putting more aspects of what she’s been exposed to in each sentence she types.

She is putting her efforts, physically and mentally, into the article in a way that may lessen her need for a thesaurus, flipping to search engines for fleshing out ideas for points and she can draft it out in a much fuller way with a tone specific to her own writing voice – which is valuable in a world with our internet!

Focus vs Multitask: Which is better?

Well, that depends on your priorities and perspective an, frankly, I am not here to judge the multitasker and tell her she is faking her focus whenever she is trying to handle more than one thing in a given allotment of time.

(I do take issue with anyone claiming she is always going to more successful if she always handles her life this way.)

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And even our fully focused freelancer will sometimes need to glance at her phone for the time, which will pull her ever so slightly from her ‘zone’ as she writes, because she needs to pick up her kids on time.

Why everyone wants to be a multitasker

We all want to optimize our time and give our all to the work and the projects that we love. We all want to make sure that the people we love are taken care of and our environment is one that promotes good work, i.e. my desk clutter must be cleared because it affects how I work.

We all want to make certain we are prioritizing the right things and spending our time the way we intended for the day. At the end of each day we want to know we got the big stuff accomplished.

The only reason the term ‘multitasker’ became so sexy is the desire to optimize our time. If you weren’t one, you were trying to read books and go to seminars to learn how to become one.

Later, it was called out as a dirty word and we started to shout at people if they interrupted us for three seconds because we were giving our work a scary amount of savant-like attention…like a mad scientist disrupted and angry over a quick question about lunch.

Science confused some people, as it sometimes does, telling us for a few years that ‘multitasking’ like a Stepford wife is the thing everyone should be and then realizing that, no, maybe not?

What to do instead of multitasking

People like you and me who want to:

  • Give the best of ourselves to our work and creative projects
  • Get important life and adulting things done each week
  • Have energy left over to not snap at those we love
  • Feel like life is moving forward and we are accomplishing our goals

We OPTIMIZE.

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This means that there are days and weeks when we spend 1:00 PM to 3:00 PM getting five things completed.

But, and I think most importantly, this also means there are going to be more days and weeks where we are being a fully focused mad scientist, giving our all to the one thing in front of us for an undistracted two hours. (Heaven help the person that asks us about lunch at the wrong time on that day!)

Optimization of time takes a skill that we ALL have the capacity to learn and get better at.

This is the skill we need more of and the one skill that can help us truly get the time back that we think we are losing when we forgot to turn on the dishwasher before we sat down to finish that financial report.

Try this:

1. Don’t fake it

What is really the most important three things that need to be completed this week? Are these things able to be completed in the time you’ve allotted for them this week?

If not, don’t lie to yourself about the time you think it will take. Break it down into hour chunks and see how many hours one whole item needs. Then add ten percent more time to each.

That’s the true allotment of time each item will take to complete.

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Now, without faking it, can you finish these important things this week or not? Be honest.

2. Multitask with the mini-tasks

Once you break down the big three things for the week, two of them may have mini-tasks built into the completion of them.

Great! This means you can have the best of both worlds because you can spread your energy during those time allotments to a mini-tasks and something else less urgent, getting those things done during the same time block. Hooray!

3. Focus with force

Now we have that one big thing that’s left. We broke it down into chunks and we see it has seven parts to it to complete this week as well and each part will require your heart, mind and soul.

When you work it out this way, you will know very clearly what time blocks to protect. It’s such an amazing feeling to accomplish work this way, especially when you protect the time around it. It gives you an energy boost just thinking about HOW you will protect it (think mad scientist…)

Don’t you love it when your work is reflecting who you really are?

When you optimize and don’t compromise, you protect the work you do, and it shows. That’s the legacy I want to leave behind!

Start optimizing your time

Tips abound, and the research is extensive on multitasking versus switch-tasking. Prioritization often seems to fall under the ‘time management’ umbrella and yet, the point of prioritizing is to optimize the few precious hours we get in a productive adult life.

Optimizing is really the skill we need most because it forces us to dig deep inside and choose what’s most important to us personally. I’m standing by that.

Featured photo credit: Unsplash via unsplash.com

More by this author

Natasha Riley-Noah, EA

Small business advisor for all things related to taxes and compliance, mentoring entrepreneurs all along the US Gulf Coast.

Why You May Want to Ditch Those Multitasking Skills

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Last Updated on September 18, 2020

How to Be More Self-Assured and Get More Done During the Week

How to Be More Self-Assured and Get More Done During the Week

Time is a great leveler isn’t it? We all have the same 24 hours in a day. Even if you’re self-assured, the day may never feel quite long enough.

Why is it that some people can be so much more productive and achieve so much more in a typical day, while others struggle to achieve anything apart from feeling time crunched and overwhelmed?

Everyone I know and work with wants to make the best use of their time. They want to learn how to be more self-assured, happier, and work less—all while growing in their career.

How effectively we use our time—and how we actually work in our business—can make a huge difference to the amount we accomplish in a day or week. It can also make us more focused and more confident.

Do you want to have more thinking and creative time? Do you want to spend more time working on your business rather than working at or in your business? In this article, we’ll show you how.

Get More Done by Gaining Confidence

What if you had a strategy for making the best use of your time that brings you more joy and allows you to focus on the biggest activities and opportunities in your business? You may find the following outline below to be helpful:

1. Create an Exciting Vision

If you don’t know where you’re going, how do you know when you get there?

You want to be more productive and spend more time getting the right stuff done. Well, you need to create a compelling and exciting vision of your future.

What does this future look like? How will you feel when you get there?

Creating a new vision, especially one that is a lot bigger than where you are right now, has a way of igniting your passion. It may be something that feels hard to achieve, but every step you take towards that bigger vision will certainly build your confidence.

Create a vision board to feel more self-assured.

    Commitment to this vision, and accomplishing continual daily progress depends on your ability to look at any situation you’re faced with or currently in, feel self-assured, and see something bigger ahead.

    Also, when you know where you’re headed, you will instinctively start to see all the new opportunities and connections that will get you there.

    Make a vision map to get you started on the path to better productivity. This doesn’t have to be fully actualized, but you should know at least what direction you are heading.

    2. Build a Strategic Plan

    Once you have your future vision mapped out, the next step is to build a strategic plan to get you there.

    Your future vision may be for 3 years or 5 years, or you may choose a longer time frame. Any timeframe over 3 years may feel like a long way away.

    You may wonder how you are ever going to feel confident and motivated on this bigger future years from now when you feel as though you have so much to accomplish today.

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    The first step is to decide on some specific goals for the next 12 months. Don’t list too many or you may begin to feel overwhelmed.

    The magic number for me and my clients is usually five annual goals.

    These are big goals that will create massive change in your business and life and bridge your current situation to your bigger future; accomplishing these goals one by one will help to increase your confidence on a daily basis.

    3. Get on Goal Planning

    Get yourself a piece of blank paper and a pen and divide the paper into 4 columns: A, B, C, and D.

    Ask yourself the question: What is great in my business and life right now? Write these things down in Column A. This might be a couple of things, five things, ten things, whatever feels right to you.

    Then ask yourself: What things are happening right now that I don’t want in my future? Write these things down in Column B.

    This is your opportunity to take a step back and look at the things that are simply not working. You may list people that are bringing you down or projects that you don’t want to work on any more. Maybe you’ll include a service offering that’s going nowhere. It could be the people you’re working with, or it could be your pricing.

    Now, let’s look at your personal strengths. Write down everything that you’re great at in Column C.

    These could be things that you’re doing right now and having success with. It could also be things you know you’re awesome at but you’re not spending enough time on.

    Column D is for your biggest opportunities. Is there a new service/product you could offer your ideal customers? Is there a new innovation you could bring to market? Just take some time out and really think and list these things in Column D.

    Once you’ve analyzed everything you’ve written down, take some time to really think about what goals you want to set for your business and life in the next 12 months.

    4. Set Outcomes to Build Confidence

    You now have your goals, and you’ll feel self-assured and raring to go. They are written down and you’re committed to achieving them. You feel self-assured and motivated.

    But how do you ensure that you stay on the correct course to achieve these goals?

    Managing and juggling day-to-day projects can get in the way. Dealing with problems can get in the way. Staying on top of orders, managing cash flow, and handling day-to-day stuff can move your ship off course.

    You want to be productive and achieve your goals, but you also need to ensure the day and week runs smoothly.

    One way to ensure this happens is to set 90 Day Outcome Goals; within those Outcome Goals, put some specific process goals that need to be undertaken.

    Let’s say you want to get 10 more speaking jobs in the next 90 days, and you know that you typically convert 50% of opportunities.

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    Therefore, your process goal needs to be to have 20 conversations in the next 90 Days to deliver the 10 new pieces of work. You will then work out who you can have those conversations with.

    It’s smart to overshoot, so you will more easily hit your target. This is a clear plan to work through because with every win, your confidence will grow.

    5. Completely Commit to Your Success

    If you are not truly committed to achieving your goals, then chances are that you won’t reach them.

    Motivation can only take you so far. It is the intentional commitment[1] and emotional investment in your future success that will move you forward.

    Think back to any time that you really committed to achieving something. There must have been a reason you actually achieved what you set out to achieve. What motivated you?

    Were you fully invested? Why did it matter? Did you have to be really courageous to achieve it?

    How did it feel when you achieved it? What difference did it make?

    When have you felt truly self-assured? When you are committed to something, then you are propelled into action. Your mindset is focused, and your body follows; you want to get it done.

    And, when you do get it done, your confidence goes through the roof. You feel a level of certainty in achieving the goal you set out to accomplish.

    6. Focus on Your Strengths

    To feel self-assured and build up the confidence needed to achieve our biggest goals, we need to focus on our strengths.

    What are you best at? What are your unique skills? You want to spend as much time as you can working in the areas that you’re great at.

    Multiply your strengths. These areas are where you add the biggest value. They often bring you the biggest amount of joy, and you feel more and more confident when you are using your unique skills.

    If you think there is a specific capability you need to learn or be better at, spend more focused time in that area.

    Many of us want to do it all. We want to be good at everything. We want to offer a lot of services. But, in reality, there are some very specific things we are great at; nobody is good at everything!

    Spending more time adding value in the areas where you excel can create breakthrough results and boost confidence.

    7. Embrace the Present

    Sometimes we spend so much time thinking about the future or worrying about the past that we forget the present moment[2].

    Are you spending most of your day reacting to things, or have you taken the time to think about what your perfect day looks like?

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    We all have the opportunity to create rather than react, to decide what we do with our day. All of our future success can be created in the present moment if we just take a step back and take action.

    Sometimes, doing it now is more important than doing it perfectly. There are hidden opportunities in every moment. We need to make sure we don’t miss them if we want to feel self-assured.

    8. Calm the Whirlwind

    The day-to-day life in business and life can be hard, which leads us to feel less self-assured.

    Your mind may be full to bursting with all of the things you feel you have to do. The phrase “I don’t have time” has almost become an instant reaction by so many people when new opportunities are presented.

    There is a whirlwind happening inside our minds.

    Appointments, notifications, tasks, phone calls, errands, cash flow, staffing issues, networking, marketing all can clutter up our timeline. The sheer volume of things we feel we should do creates procrastination, stopping us from pursuing the projects and people that matter.

    Many of us feel we have to do everything within our business.

    Rather than simplifying things and doing less, we do more. We work longer, which creates a lack of energy and focus. Because of this, we lose clarity on our biggest opportunities. If you feel this way, take some well-deserved time off.

    Look at where you’re spending your time. How much of your time is being spent moving your ideas forward?

    In the next 90 days, if you could delegate or outsource more daily tasks and spend more time focusing on where you add the biggest value, what difference would it make?

    Calm the whirlwind by slowing down and doing less.

    Focus on areas that you add the biggest amount of value. By doing this, your energy levels will increase, your confidence will grow and you will have more success.

    9. Take More Time off

    This may seem counterintuitive, but taking more time off to recharge and refocus can pay huge dividends.

    If you are constantly fighting fires and caught up in the myriad of different activities that you have to do each day, then how can you move your business forward?

    You may be being pulled in difference directions without any focused time on your biggest projects. If that’s the case, then it’s almost impossible to gain any real momentum in moving your business forward and hitting your goals.

    The best way to get off that treadmill is to take more creative time out of the business.

    Could you realistically take one day off per month to work on your business? If you could, what would you do with this time?

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    Just imagine no distractions, only focused time on the strategic development and growth of your business.

    Every day off per month could have a different focus: New product innovation; Thinking about your biggest clients; Improving operations.

    Add to this a quarterly review to check in with your goals progress, and this could have a dramatic effect on where you spend your valuable time.

    10. Celebrate Wins

    Sometimes you just want to get through the day, right?

    You have so much to do. There are so many things on your task list that you just complete what you can and then start another day. But what would happen if, at the end of each day, you took some time out to look at what you’ve accomplished?

    Celebrating success keeps you motivated and helps you become more self-assured. It is not just another day. It’s a day that included things that should be celebrated.

    If you’re struggling to feel motivated, try celebrating a couple of wins each day.

    Celebrating success combined with the gratitude you have for achieving those wins will boost your confidence and inspire you for the next day.

    11. Give Yourself More Space

    When was the last time you gave yourself time to think?

    Within the hustle and bustle, it can be difficult to give yourself a little bit of space and time to just think[3].

    Imagine giving yourself just an hour a day to just let your mind wander or think about a specific thing.

    If you think about it, we can all free up an hour a day for something without really losing any efficiency or really impacting our business.

    In fact, that hour could be transformational for your business and life.

    A new idea for a product could form, or an idea for adding value to your existing clients could materialize. Perhaps you could do a check in to your ideal future and your goals. You could decide that you want to take your business in a new direction.

    Try this: Just sit alone for an hour with a notebook and let it be your creative thinking time. See what happens.

    Final Thoughts

    Ultimately, being self-assured happens when you have a clear direction.

    This, coupled with having clear goals and working in your unique skill-set, gives you the biggest opportunity to be more productive and get more of the right things done.

    The old mantra that “less is more” is right on the money. By giving yourself more time to work on your goals, you will inevitably increase your confidence; at this point, your ideal future can be anything you want it to be.

    More on How to Be Self-Assured

    Featured photo credit: Nathan Dumlao via unsplash.com

    Reference

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