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Why You May Want to Ditch Those Multitasking Skills

Why You May Want to Ditch Those Multitasking Skills

Cognitive neuroscientists and psychologists over the world have repeatedly proven that ‘multitasking’ is a myth.

There are about 2.5% of people, according to a test done by David Strayer and Jason Watson from the University of Utah and the University of Denver at Colorado, that are indeed ‘supertaskers’.

The rest of us are in the majority; we are of the 97% of folks that need to accept that our performance will be better when we focus on one thing at a time, or what other researchers have called ‘switch-tasking’.

Basically, ‘multitasking skills’ aren’t actually as real as we thought and when they are real, it’s rare that those skills exist in everyday people. These skills when they do exist in someone makes them a ‘supertasker’.

You may have been told that women are great, natural multitaskers because we think to set the laundry before putting the casserole in the oven since both will take about the same amount of time to finish. Due to the magic of having two tasks completed in the same allotment of time, we have been dubbed with the talent that doesn’t actually exist.

But just because we thought to do those two things above, and write an article while backing up client work on redundant servers and update two laptop computers for new staff to pick up tomorrow – again, because all take the same around the same amount of time to complete, is this an advantage?

Is ‘multitasking’ even a special skill?

Science seems to keep saying no or only for a very special few. But it’s easy to see why we’ve adopted such a mistaken name for getting lots of different things finished in the same allotment of time, and why it has made some people feel special. Heck, it fooled me for years.

But look a little more closely at what is really happening with the work at home, freelancing, ‘multitasking’ phenom of a person (let’s not be sexist), that thinks to get all these items checked off her list in roughly the same two hours.

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And, to be fair, let’s compare them to the person who decides that they will only focus on writing the article for two hours and leave those other items for later.

It will become apparent to anyone that the quality of the article done by the multitasker will be different, and has more propensity to be of lower quality, than that of the fully focused freelancer.

Why is that?

Switching focus leaves more margin for errors, in quality, sure, but from just a physiological standpoint, in actual effort.

Think of our phenom, faking her focus on her article trying to give each sentence its due, while clicking on the backup tab as the client’s data transfers, listening for the oven and laundry machine chimes and trying to think of a snazzier headline than that of the other guy that wrote an article like this one.

Whereas, our fully focused freelancer uses the time to get into a flow, thinking of all the articles she’s read and reviewed on the subject, thinking of her own life, and putting more aspects of what she’s been exposed to in each sentence she types.

She is putting her efforts, physically and mentally, into the article in a way that may lessen her need for a thesaurus, flipping to search engines for fleshing out ideas for points and she can draft it out in a much fuller way with a tone specific to her own writing voice – which is valuable in a world with our internet!

Focus vs Multitask: Which is better?

Well, that depends on your priorities and perspective an, frankly, I am not here to judge the multitasker and tell her she is faking her focus whenever she is trying to handle more than one thing in a given allotment of time.

(I do take issue with anyone claiming she is always going to more successful if she always handles her life this way.)

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And even our fully focused freelancer will sometimes need to glance at her phone for the time, which will pull her ever so slightly from her ‘zone’ as she writes, because she needs to pick up her kids on time.

Why everyone wants to be a multitasker

We all want to optimize our time and give our all to the work and the projects that we love. We all want to make sure that the people we love are taken care of and our environment is one that promotes good work, i.e. my desk clutter must be cleared because it affects how I work.

We all want to make certain we are prioritizing the right things and spending our time the way we intended for the day. At the end of each day we want to know we got the big stuff accomplished.

The only reason the term ‘multitasker’ became so sexy is the desire to optimize our time. If you weren’t one, you were trying to read books and go to seminars to learn how to become one.

Later, it was called out as a dirty word and we started to shout at people if they interrupted us for three seconds because we were giving our work a scary amount of savant-like attention…like a mad scientist disrupted and angry over a quick question about lunch.

Science confused some people, as it sometimes does, telling us for a few years that ‘multitasking’ like a Stepford wife is the thing everyone should be and then realizing that, no, maybe not?

What to do instead of multitasking

People like you and me who want to:

  • Give the best of ourselves to our work and creative projects
  • Get important life and adulting things done each week
  • Have energy left over to not snap at those we love
  • Feel like life is moving forward and we are accomplishing our goals

We OPTIMIZE.

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This means that there are days and weeks when we spend 1:00 PM to 3:00 PM getting five things completed.

But, and I think most importantly, this also means there are going to be more days and weeks where we are being a fully focused mad scientist, giving our all to the one thing in front of us for an undistracted two hours. (Heaven help the person that asks us about lunch at the wrong time on that day!)

Optimization of time takes a skill that we ALL have the capacity to learn and get better at.

This is the skill we need more of and the one skill that can help us truly get the time back that we think we are losing when we forgot to turn on the dishwasher before we sat down to finish that financial report.

Try this:

1. Don’t fake it

What is really the most important three things that need to be completed this week? Are these things able to be completed in the time you’ve allotted for them this week?

If not, don’t lie to yourself about the time you think it will take. Break it down into hour chunks and see how many hours one whole item needs. Then add ten percent more time to each.

That’s the true allotment of time each item will take to complete.

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Now, without faking it, can you finish these important things this week or not? Be honest.

2. Multitask with the mini-tasks

Once you break down the big three things for the week, two of them may have mini-tasks built into the completion of them.

Great! This means you can have the best of both worlds because you can spread your energy during those time allotments to a mini-tasks and something else less urgent, getting those things done during the same time block. Hooray!

3. Focus with force

Now we have that one big thing that’s left. We broke it down into chunks and we see it has seven parts to it to complete this week as well and each part will require your heart, mind and soul.

When you work it out this way, you will know very clearly what time blocks to protect. It’s such an amazing feeling to accomplish work this way, especially when you protect the time around it. It gives you an energy boost just thinking about HOW you will protect it (think mad scientist…)

Don’t you love it when your work is reflecting who you really are?

When you optimize and don’t compromise, you protect the work you do, and it shows. That’s the legacy I want to leave behind!

Start optimizing your time

Tips abound, and the research is extensive on multitasking versus switch-tasking. Prioritization often seems to fall under the ‘time management’ umbrella and yet, the point of prioritizing is to optimize the few precious hours we get in a productive adult life.

Optimizing is really the skill we need most because it forces us to dig deep inside and choose what’s most important to us personally. I’m standing by that.

Featured photo credit: Unsplash via unsplash.com

More by this author

Natasha Riley-Noah, EA

Small business advisor for all things related to taxes and compliance, mentoring entrepreneurs all along the US Gulf Coast.

Why You May Want to Ditch Those Multitasking Skills

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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