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Last Updated on March 20, 2018

How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

Many of the most important and influential texts ever written, like Sun Tzu’s the Art of War, Niccolo Machiavelli’s The Prince, or even Dale Carnegie’s How to Win Friends and Influence People, are about leadership. With hundreds of books written about leadership, it would be easy to understand how to become an effective leader, but unfortunately that simply isn’t the case.

A leader has to be a person capable of juggling many huge demands at a time, they have to consider the opinions, needs, and wants of all around them. They need to be a person not only capable of making difficult decisions, but the right difficult decision. At the same time, they need to know how to look after their team, while pushing them forward to achieve greatness.

This article serves as an introduction to effective leadership and will give you a step by step guide on how to become an effective leader.

Is leadership in born?

Strong and capable leaders are rarely (if ever) born. Be skeptical of claims to the contrary.

Psychology research suggests that people become leaders through the process of teaching, learning and observation.[1]

If you put your preconceptions aside, you’ll clearly see that leadership skills aren’t inborn, but have to be learned by training, perception, practice and experience over time. And when we say over time – we really mean over a lifetime, as successful people never stop learning.

It’s true. Great leaders constantly seek out development opportunities that will help them learn new skills. If your goal is to become a leader – you should do the same.

How important is leadership?

There are great and inspiring leaders everywhere. Anywhere you see a team that works well together, a team that consistently works at their best no matter the pressure, a team of people that are confident and determined; you are seeing a team with a great leader.

What is the definition of a great leader?

  • A great leader can unite a group of people, each with their own goals and interests, and make them work together in synchronicity for a common goal.
  • A great leader is able to inspire confidence and resilience.
  • A great leader is open to the good ideas of others. They are good listeners and are open to learn from their team.

Ultimately, a great leader turns a group of people into a dependable, reliable, creative, motivated and effective unit.

But how does someone become a great leader?

First, learn about the basic traits as listed in the next part. And when you have mastered these traits, you’ll have to move on to the advanced level of skills to become an effective leader.

Basic traits to become a good leader

To develop your leadership skills, it’s best to pinpoint the areas that you feel you are not ‘up to par’ with, and strengthen them. To make this easy for you, I have a complete guide on all the most important leadership traits categorized into three areas:

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  • Self-development
  • Communication
  • Team engagement

In the guide, you will learn how to pick up all the basic leadership traits and behaviors. Check out the complete guide here:

14 Powerful Leadership Traits (That All Great Leaders Have)

Next, you will need to level up your leadership skills by understanding the different types of leadership.

Advanced skills to become an effective leader

The most effective leadership is not a single entity, or a single set of values or rules a person must have in order to lead people. There are multiple leadership styles each with their own benefits and rules. If you have learned the basic qualities of leadership, upgrade your leadership skills by identifying your leadership style and master it.

Find out the leadership style that best fits you in this flowchart:

      Pace-setting Leader

      A pace-setting leader focuses on targets and the speed with which said targets are being achieved. They set performance standards and schedules for the team to achieve goals and get the best results.

      Pace-setting leaders typically ensure the work is on schedule and reaches the goals quickly.

      Yet the biggest drawback of pace-setting leadership is being too predictable. Many pace-setting leaders overwhelm team members with deadlines, and harm their creativity as they rush to finish their work.

      As a result, this style works best when employees are highly motivated and already competent workers. This is also good if a clear schedule needs to be set for a specific set of tasks.

      In order to grow as a successful leader, pace-setters should ask for team members’ feedback often and give them space to work. Instead of focusing on deadlines, they should focus on the process of reaching quality work.

      Jack Welch, former CEO of General Electric, is a successful example of a pace-setter. Welch despised micro-managing and thought leaders needed to focus more on setting examples and deadlines. That’s the essence of a pace-setting leader.

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        Commanding Leader

        A commanding leader makes decisions alone and gives orders to members to achieve goals.

        A commanding leader can make decisions quickly. They don’t need to go through any discussions to come up with a decision most of the time. This saves time and is helpful especially during a crisis. Commanding leaders are often respected and are rarely challenged by the team.

        Unfortunately, commanding leaders often inhibit critical thinking and demoralize employees’ team spirit as their opinions are not valued under such leadership. Team members are there for execution; they do what they’re told, and only the commanding leader gets to drive a decision forward.

        Commanding leaders work best when quick decisions are to be made in a crisis or situation with inexperienced team members. As a result, many famed generals and politicians operating in times of strife fall into this category.

        Winston Churchill is an example of a commanding leader. Churchill was especially known as a powerful orator and man overall, and often was able to inspire others to action simply via his commanding speeches and viewpoint. As mentioned before, his great leadership was instrumental in the allied victory during the second world war.

          Visionary Leader

          Visionary leaders are able to see the bigger picture and set the overall goals for the team.

          This type of leader Inspires creativity and teamwork as team members are encouraged by the bigger end-goal of what they’re working on day-to-day. Jobs is one of the examples, but many tech company CEOs fit into this type too. Startup CEOs often frame product decisions around “saving the world”, and this is where the vision is found.

          The flip side of believing you’re working on something which will change/save the world is that it may inspire fanatical belief in the leader himself. Another potential flaw is its heavily context-dependent, in another word, the goal at the end. With a constant focus on making the world a better place, team members can sometimes lose focus on their day-to-day plan they need to execute.

          Visionary leaders are good in transition situations. Think about a new CEO coming in and immediately laying out the long-term vision for a place after the disgraced exit of his predecessor, the company and the employees benefit in this case.

          A visionary leader, though, does need lieutenants who can take their vision and translate it into day-to-day work for the rest of the organization. If it’s all vision and strategy with no tie to day-to-day execution, employees will get confused and ultimately leave.

          Steve Jobs built a company that completely changed multiple industries, and he did so by singularly looking at possibilities no one had ever considered. Imagine ten to twenty years before the first iPhone came out, if you had described that idea to your friend, they would probably have laughed you and thought you were a dreamer.

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            Democratic Leader

            Democratic leaders make decisions together with the team members—regardless of rank—and closely work together with the team to achieve for the best results.

            Democratic leadership is good for boosting team morale and improving relationships between leaders and members. An open environment encourages a constant stream of communication and idea exchange. For example, the idea of Gmail was brought to Google decision-makers by a lower-ranking staffer, as was the idea of AdWords. AdWords is a huge revenue driver for Google and it didn’t necessarily begin at the absolute top ranks, but the top ranks weren’t threatened when a new idea came about.

            However, the authority of a democratic leader may be easily challenged and cause inefficiency in decision making.  A collective decision-making process usually takes a longer time.

            Democratic leaders work best when team members are experienced and have strong knowledge in their functional area. Inexperienced members may be confused under such leadership, or wondered why their voice was sought after despite their lack of experience.

            John F. Kennedy was a successful democratic leader. When Kennedy handled the Bay of Pigs situation, he gave everyone in his circle a voice. The way he made decisions had changed decision-making for the modern era.[2]

              Affiliative Leader

              Affiliative leaders show warmth and acceptance to members and create emotional bonds with them.

              Because of the warmness provided, members feel safe and have a strong sense of belonging to the organization and perform better. Google has done studies of effective managers and found the No. 1 thing they provide is “psychological safety.” Affiliative leaders do that.

              Unfortunately, mediocre performances may be fostered under an affiliative leadership because it rarely puts team members under pressure. Some team members may feel they can coast on certain work because their managers will always support them.

              This leadership style works best in stressful situations or when team members’ morale is low. Typically, it’s used best together with other leading styles.

              The Dalai Lama brings people along with him and into a bigger picture of contentment and safety.

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                Coaching Leader

                Coaching leaders are mentors to the more inexperienced team members. They help the members to better their capabilities and performances by constantly providing them feedback.

                This creates a positive working environment where leaders and employees are constantly communicating. With the coaching leader’s guidance, team members grow and improve continuously.

                The downside of regular coaching is that it’s time-consuming. It also takes patience to coach each of the team members. In an organization that focuses on immediate results, coaching is not preferred because it takes time to see significant results.

                Coaching leaders work best with inexperienced employees who are eager to learn and grow. A leader who is proficient in convincing and influencing others will execute coaching leadership well.

                John Wooden, who won more NCAA basketball championships than any other coach, is a successful coaching leader. He had a very specific coaching model that focused on conveying information as opposed to course-correcting.[3]

                  Not all styles can be applied to every situation, and some people may be better at one style over another. If you use the right style at the right time, the effect can be substantial.

                  Bonus: Combine leadership styles

                  All these styles work well in specific situations, and oftentimes teams need a mix of the different leadership styles across different work teams and work projects.

                  The most successful organizations often have a mix of these leadership styles for teams and deliverables. There is no one-size-fits-all answer. The important thing is to understand where you fall, what your achievements and drawbacks are, and how you can grow or most benefit your team by considering adapting a slightly different leadership style.

                  Imagine that you are the leader of a small team. You have been given a problem to solve, and for a while you all have struggled over it. Suddenly you come up with a great idea solves the problem, but time is running out… what style of leadership do you choose?

                  You need to be flexible. Let’s try mixing a few styles:

                  • Visionary/ Commanding leader – Here, you have the goal in mind, as you have worked with your team before, you know their strengths and weaknesses, because of this, with your idea in mind, you are able to delegate tasks to each person depending on their strengths. You are able to successfully implement your idea.
                  • Coaching/ Pace-Setting Leader – You know not everyone fully understands your idea, but there are some that do. Those who understand it immediately begin to work while you bring the rest up to speed, soon you’re all working well together and your plan is implemented.

                  These two aren’t the only combinations that might work here, and sometimes they may not work at all. But the key is to know when to be flexible.

                  Ultimately, everyone has it in them to be a great and effective leader. It takes knowledge and practice sure, but if you are flexible and consider the many different forms of leadership out there, then you may find your skills as a leader, and the ultimate effectiveness of your team, grows and expands to greatness.

                  Featured photo credit: Freepik via freepik.com

                  Reference

                  More by this author

                  Leon Ho

                  Founder & CEO of Lifehack

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                  Last Updated on September 20, 2018

                  8 Ways to Train Your Brain to Learn Faster and Remember More

                  8 Ways to Train Your Brain to Learn Faster and Remember More

                  You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

                  Well, here is how to train one of the most important parts of your body: your brain.

                  When you train your brain, you will:

                  • Avoid embarrassing situations. You remember his face, but what was his name?
                  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
                  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

                  So how to train your brain and improve your cognitive skills?

                  1. Work your memory

                  Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

                  When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

                  If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

                  The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

                  Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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                  Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

                  What is the simplest way to help yourself remember what you see? Repetition.

                  For example, say you just met someone new:

                  “Hi, my name is George”

                  Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

                  Got it? Good.

                  2. Do something different repeatedly

                  By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

                  Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

                  It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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                  And guess what? With enough repetition you made that happen!

                  But how does this apply to your life right now?

                  Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

                  Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

                  Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

                  So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

                  You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

                  That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

                  3. Learn something new

                  It might sound obvious, but the more you use your brain, the better its going to perform for you.

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                  For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

                  Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

                  You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

                  4. Follow a brain training program

                  The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

                  5. Work your body

                  You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

                  Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

                  Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

                  Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

                  6. Spend time with your loved ones

                  If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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                  If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

                  I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

                  7. Avoid crossword puzzles

                  Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

                  Are they fun? Yes. Do they sharpen your brain? Not really.

                  Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

                  8. Eat right – and make sure dark chocolate is included

                  Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

                  When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

                  So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

                  The bottom line

                  Now that you know how to train your brain, it’s actually time to start doing.

                  Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

                  Featured photo credit: Unsplash via unsplash.com

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