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How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

How to Be an Effective Leader (A Step-By-Step Guide to Upgrade Your Leadership Skills)

Many of the most important and influential texts ever written, like Sun Tzu’s the Art of War, Niccolo Machiavelli’s The Prince, or even Dale Carnegie’s How to Win Friends and Influence People, are about leadership. With hundreds of books written about leadership, it would be easy to understand how to become an effective leader, but unfortunately that simply isn’t the case.

A leader has to be a person capable of juggling many huge demands at a time, they have to consider the opinions, needs, and wants of all around them. They need to be a person not only capable of making difficult decisions, but the right difficult decision. At the same time, they need to know how to look after their team, while pushing them forward to achieve greatness.

This article serves as an introduction to effective leadership and will give you a step by step guide on how to become an effective leader.

Is leadership in born?

Strong and capable leaders are rarely (if ever) born. Be skeptical of claims to the contrary.

Psychology research suggests that people become leaders through the process of teaching, learning and observation.[1]

If you put your preconceptions aside, you’ll clearly see that leadership skills aren’t inborn, but have to be learned by training, perception, practice and experience over time. And when we say over time – we really mean over a lifetime, as successful people never stop learning.

It’s true. Great leaders constantly seek out development opportunities that will help them learn new skills. If your goal is to become a leader – you should do the same.

How important is leadership?

There are great and inspiring leaders everywhere. Anywhere you see a team that works well together, a team that consistently works at their best no matter the pressure, a team of people that are confident and determined; you are seeing a team with a great leader.

What is the definition of a great leader?

  • A great leader can unite a group of people, each with their own goals and interests, and make them work together in synchronicity for a common goal.
  • A great leader is able to inspire confidence and resilience.
  • A great leader is open to the good ideas of others. They are good listeners and are open to learn from their team.

Ultimately, a great leader turns a group of people into a dependable, reliable, creative, motivated and effective unit.

But how does someone become a great leader?

First, learn about the basic traits as listed in the next part. And when you have mastered these traits, you’ll have to move on to the advanced level of skills to become an effective leader.

Basic traits to become a good leader

To develop your leadership skills, it’s best to pinpoint the areas that you feel you are not ‘up to par’ with, and strengthen them. To make this easy for you, I have a complete guide on all the most important leadership traits categorized into three areas:

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  • Self-development
  • Communication
  • Team engagement

In the guide, you will learn how to pick up all the basic leadership traits and behaviors. Check out the complete guide here:

14 Powerful Leadership Traits (That All Great Leaders Have)

Next, you will need to level up your leadership skills by understanding the different types of leadership.

Advanced skills to become an effective leader

The most effective leadership is not a single entity, or a single set of values or rules a person must have in order to lead people. There are multiple leadership styles each with their own benefits and rules. If you have learned the basic qualities of leadership, upgrade your leadership skills by identifying your leadership style and master it.

Find out the leadership style that best fits you in this flowchart:

      Pace-setting Leader

      A pace-setting leader focuses on targets and the speed with which said targets are being achieved. They set performance standards and schedules for the team to achieve goals and get the best results.

      Pace-setting leaders typically ensure the work is on schedule and reaches the goals quickly.

      Yet the biggest drawback of pace-setting leadership is being too predictable. Many pace-setting leaders overwhelm team members with deadlines, and harm their creativity as they rush to finish their work.

      As a result, this style works best when employees are highly motivated and already competent workers. This is also good if a clear schedule needs to be set for a specific set of tasks.

      In order to grow as a successful leader, pace-setters should ask for team members’ feedback often and give them space to work. Instead of focusing on deadlines, they should focus on the process of reaching quality work.

      Jack Welch, former CEO of General Electric, is a successful example of a pace-setter. Welch despised micro-managing and thought leaders needed to focus more on setting examples and deadlines. That’s the essence of a pace-setting leader.

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        Commanding Leader

        A commanding leader makes decisions alone and gives orders to members to achieve goals.

        A commanding leader can make decisions quickly. They don’t need to go through any discussions to come up with a decision most of the time. This saves time and is helpful especially during a crisis. Commanding leaders are often respected and are rarely challenged by the team.

        Unfortunately, commanding leaders often inhibit critical thinking and demoralize employees’ team spirit as their opinions are not valued under such leadership. Team members are there for execution; they do what they’re told, and only the commanding leader gets to drive a decision forward.

        Commanding leaders work best when quick decisions are to be made in a crisis or situation with inexperienced team members. As a result, many famed generals and politicians operating in times of strife fall into this category.

        Winston Churchill is an example of a commanding leader. Churchill was especially known as a powerful orator and man overall, and often was able to inspire others to action simply via his commanding speeches and viewpoint. As mentioned before, his great leadership was instrumental in the allied victory during the second world war.

          Visionary Leader

          Visionary leaders are able to see the bigger picture and set the overall goals for the team.

          This type of leader Inspires creativity and teamwork as team members are encouraged by the bigger end-goal of what they’re working on day-to-day. Jobs is one of the examples, but many tech company CEOs fit into this type too. Startup CEOs often frame product decisions around “saving the world”, and this is where the vision is found.

          The flip side of believing you’re working on something which will change/save the world is that it may inspire fanatical belief in the leader himself. Another potential flaw is its heavily context-dependent, in another word, the goal at the end. With a constant focus on making the world a better place, team members can sometimes lose focus on their day-to-day plan they need to execute.

          Visionary leaders are good in transition situations. Think about a new CEO coming in and immediately laying out the long-term vision for a place after the disgraced exit of his predecessor, the company and the employees benefit in this case.

          A visionary leader, though, does need lieutenants who can take their vision and translate it into day-to-day work for the rest of the organization. If it’s all vision and strategy with no tie to day-to-day execution, employees will get confused and ultimately leave.

          Steve Jobs built a company that completely changed multiple industries, and he did so by singularly looking at possibilities no one had ever considered. Imagine ten to twenty years before the first iPhone came out, if you had described that idea to your friend, they would probably have laughed you and thought you were a dreamer.

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            Democratic Leader

            Democratic leaders make decisions together with the team members—regardless of rank—and closely work together with the team to achieve for the best results.

            Democratic leadership is good for boosting team morale and improving relationships between leaders and members. An open environment encourages a constant stream of communication and idea exchange. For example, the idea of Gmail was brought to Google decision-makers by a lower-ranking staffer, as was the idea of AdWords. AdWords is a huge revenue driver for Google and it didn’t necessarily begin at the absolute top ranks, but the top ranks weren’t threatened when a new idea came about.

            However, the authority of a democratic leader may be easily challenged and cause inefficiency in decision making.  A collective decision-making process usually takes a longer time.

            Democratic leaders work best when team members are experienced and have strong knowledge in their functional area. Inexperienced members may be confused under such leadership, or wondered why their voice was sought after despite their lack of experience.

            John F. Kennedy was a successful democratic leader. When Kennedy handled the Bay of Pigs situation, he gave everyone in his circle a voice. The way he made decisions had changed decision-making for the modern era.[2]

              Affiliative Leader

              Affiliative leaders show warmth and acceptance to members and create emotional bonds with them.

              Because of the warmness provided, members feel safe and have a strong sense of belonging to the organization and perform better. Google has done studies of effective managers and found the No. 1 thing they provide is “psychological safety.” Affiliative leaders do that.

              Unfortunately, mediocre performances may be fostered under an affiliative leadership because it rarely puts team members under pressure. Some team members may feel they can coast on certain work because their managers will always support them.

              This leadership style works best in stressful situations or when team members’ morale is low. Typically, it’s used best together with other leading styles.

              The Dalai Lama brings people along with him and into a bigger picture of contentment and safety.

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                Coaching Leader

                Coaching leaders are mentors to the more inexperienced team members. They help the members to better their capabilities and performances by constantly providing them feedback.

                This creates a positive working environment where leaders and employees are constantly communicating. With the coaching leader’s guidance, team members grow and improve continuously.

                The downside of regular coaching is that it’s time-consuming. It also takes patience to coach each of the team members. In an organization that focuses on immediate results, coaching is not preferred because it takes time to see significant results.

                Coaching leaders work best with inexperienced employees who are eager to learn and grow. A leader who is proficient in convincing and influencing others will execute coaching leadership well.

                John Wooden, who won more NCAA basketball championships than any other coach, is a successful coaching leader. He had a very specific coaching model that focused on conveying information as opposed to course-correcting.[3]

                  Not all styles can be applied to every situation, and some people may be better at one style over another. If you use the right style at the right time, the effect can be substantial.

                  Bonus: Combine leadership styles

                  All these styles work well in specific situations, and oftentimes teams need a mix of the different leadership styles across different work teams and work projects.

                  The most successful organizations often have a mix of these leadership styles for teams and deliverables. There is no one-size-fits-all answer. The important thing is to understand where you fall, what your achievements and drawbacks are, and how you can grow or most benefit your team by considering adapting a slightly different leadership style.

                  Imagine that you are the leader of a small team. You have been given a problem to solve, and for a while you all have struggled over it. Suddenly you come up with a great idea solves the problem, but time is running out… what style of leadership do you choose?

                  You need to be flexible. Let’s try mixing a few styles:

                  • Visionary/ Commanding leader – Here, you have the goal in mind, as you have worked with your team before, you know their strengths and weaknesses, because of this, with your idea in mind, you are able to delegate tasks to each person depending on their strengths. You are able to successfully implement your idea.
                  • Coaching/ Pace-Setting Leader – You know not everyone fully understands your idea, but there are some that do. Those who understand it immediately begin to work while you bring the rest up to speed, soon you’re all working well together and your plan is implemented.

                  These two aren’t the only combinations that might work here, and sometimes they may not work at all. But the key is to know when to be flexible.

                  Ultimately, everyone has it in them to be a great and effective leader. It takes knowledge and practice sure, but if you are flexible and consider the many different forms of leadership out there, then you may find your skills as a leader, and the ultimate effectiveness of your team, grows and expands to greatness.

                  Featured photo credit: Freepik via freepik.com

                  Reference

                  More by this author

                  Leon Ho

                  Founder & CEO of Lifehack

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                  Last Updated on January 13, 2020

                  50 Motivational Quotes for Work to Inspire Success

                  50 Motivational Quotes for Work to Inspire Success

                  Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

                  In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

                  Quotes about Goal Setting

                  Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

                  Check out these quotes for extra inspiration on how to turn your dreams into reality:

                  quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

                    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


                    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


                    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


                    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

                    Quotes about Achieving Excellence in Work

                    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

                    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


                    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

                    Desire is the key to motivation

                      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


                      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


                      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

                      Quotes about Determination and Persistence

                      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

                      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


                      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


                      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

                      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

                        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

                        Quotes about Leadership

                        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

                        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


                        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

                        Leadership is not magnetic personality

                          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


                          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


                          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

                          Quotes for Success

                          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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                          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


                          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

                          Success is the ability to go from one failure to another with no loss of enthusiasm.

                            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


                            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


                            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


                            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


                            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

                            Sports Quotes for Athletes

                            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

                            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


                            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

                            Strength does not come from winning. Your struggles develop your strengths.

                              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


                              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


                              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


                              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


                              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

                              Quotes to Motivate Learning

                              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

                              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

                              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                                “A book is like a garden carried in the pocket.”–Chinese Proverb

                                All-Time Favorite Positive Quotes

                                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                                “Change your thoughts and you change your world.”–Norman Vincent Peale


                                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                                If we did all the things we are capable of, we would literally astound ourselves.

                                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                                  Final Thoughts

                                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                                  More Inspiring Quotes

                                  Featured photo credit: Kyle Glenn via unsplash.com

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