Advertising
Advertising

10 Time Management Tips Every Busy Parent Needs to Know

10 Time Management Tips Every Busy Parent Needs to Know

I have three small children (a six year old and wild twin boys that just turned four), I am an avid writer, volunteer in the community, and actively involved in our church. A personal question I often get is “how do you do it all?” or “how do you get everything done?”

My schedule is active, yet I am not stressed or over worked. I get a great deal done because of my time management skills. These skills were not acquired overnight. It took time, study, and an objective awareness of my usage of time that led to a more organized, practical, and easy way of managing our household and my time. I want to share my tips with fellow parents so you can best optimize your time and in turn get more quality time with your family in the long run.

1. Know Your Hierarchy of Importance

What is most important to you in life? What is your priority? You need to decide what is most important in this life. Determine what you value most in life in order to filter obligations through your personal lens of what is important to you and your family. When you are presented with opportunities to sign up for another school committee, another group activity, or another opportunity to volunteer, you need to be able to assess whether the activity aligns with your values and priorities. You also need to assess whether the activity will take you away from some other activity that aligns with your values, obligations, and priorities.

When you say “yes” to one activity you are saying “no” to something else, because you can’t do it all. If you say “yes” to that new book club, you may be saying “no” to family dinners on that night. If your priority is to have family dinners together consistently, then the book club may not align with your values. You need to first decide what things are your priority and of highest value in your life. Then when you are presented with opportunities that take time, and they all do, you can be better equipped to determine what things you want to say “yes” to and which you want to decline.

It becomes easier to say “no” to activities when you have clearly defined values. Your obligation in life is to uphold those values and doing so will make you a happier person and better parent in the long run. If you are constantly saying “yes” to every opportunity that crosses your path you will become overworked, over-scheduled, and spread too thin. The result is a parent wound too tight and easily upset because they have to much on their plate.

2. Don’t Do Too Much for Your Kids

Many kids are involved in far too many extra curricular activities. If you value family and you want your children to develop strong family bonds with one another, it becomes challenging to make that happen when you have everyone in the family going in a different direction each night of the week. Don’t have things scheduled every night of the week. If you do, you are going to miss out on family time at home, dinners together around the table, and the down time that everyone needs.

Allow for at least several days a week where no activity takes place. You come together as a family in the home and spend time with one another. Not in separate room, but together doing things such as working together to make a meal, planning your weekends, playing board games, sitting down to dinner as a family, or just having conversations about life. Don’t miss out on life as a family by being an over-scheduled household.

If you find this season in life to be spent in the car taking kids to and from activities every single day of your life, then you probably need to assess which activities are vital and which are not. Is Suzy going to be a prima ballerina one day? Probably not, so maybe you can take a break from dance lessons for a while. She doesn’t need to be doing dance, music, karate, and a sport all that the same time. It creates too much pressure for kids and for ourselves as parents. We need down time and so do they. It is great to expose kids to different activities, but it doesn’t have to be done all at the same season or time of life. Spread activities and involvements out, so that your child doesn’t get burned out from too many activities. Every activity in which they are involved becomes your commitment as well because you are the parent. For your own sanity, don’t go overboard on extra curricular activities.

Advertising

Yes, we all want our kids to be successful, but what about creating bonds and a connection within the immediate family that last a lifetime? The more time you spend just being together, outside of all those extra curricular activities, is time invested in being a family. Those bonds are so important if you want your children to have the desire to come home for the holidays as adults. Keeping them busy outside of the home is busyness that can impede on family bonding time.

I spend time with my children so that I can help teach them to be decent human beings. That is on my list of priorities far above them becoming great soccer players or accomplished piano players. Would I like the other things for them? Of course, but we only have so much time with our children in this lifetime. They become adults and move onto independent lives as adults. I want my children to be able to go out into the world and be good, decent, caring people who can make a positive impact on the world.

I work to prevent over-scheduling my kids so that we have time together as a family, so I can be the one who teaches them right from wrong, good from bad, and the life lessons that are most important to our value system. If you want to instill your values in your child, then you better spend time with them making it happen. It takes practice, repetition, and most importantly time invested in a child to make a positive impact on their character development.

3. Keep an Organized Home

    Your home does not need to be perfectly well kept. Nobody has time for that. However, if you have an organized household you will find that life runs so much more smoothly. If you spend more than 10 minutes a day looking for something on a regular basis, then you are not organized enough.

    You and your household need systems in place that help everyone keep track of their stuff, so it can be easily grabbed on the way out the door. Keep jackets and backpacks hung in the same place every day. Teach children that it is their responsibility to put these items where they belong from the moment they walk in the door. If they fail to comply with the rules then there should be consequences. An easy and effective consequence is losing time on their favorite form of technology. For my kids it means they lose time on their tablets for that evening.

    Wallets, purses, and keys should have a specific place within the home. If they are plopped on the couch one day, on the counter another, and on your bed the next day, it becomes far too easy to misplace these items. You end up spending countless minutes searching for these needed items every day. If they are placed in the exact same place every day, then you gain back that time you would have otherwise spent searching. You also become a less frustrated individual. When you spend time searching for something you need and you are on a time crunch, it can be extremely frustrating and upsetting to not find what you need. You end up running late which sets the mood for the entire day. Don’t be the frustrated parent.

    Implement a plan for where things will be placed within the home when each member of the family enters the home. Everyone enters the home and has stuff in hand, whether it’s a backpack, diaper bag, purse, coats, keys, lunch boxes, briefcases, or shoes. Think through all the things that are brought in and out of the home each day. Then pick a place for these items to be placed each day. You may need to create some organized space within the home to make this unloading each evening and reloading each morning go more smoothly. Our laundry room is our area. We utilize cubbies for each the kid’s shoes and then a coat rack for backpacks and jackets. Its not rocket science, but it will make your life much easier if everyone in the family gets with the organized home plan.

    Advertising

    This also means the rest of your home is relatively organized. Every single thing within your dwelling should have its own home or place. For example, where are your flashlights, candles, or matches? Would you be able to easily find them in a power outage, or would you be searching through drawers? If you have a specific home for these items, for example, in a bin in your pantry that is labeled on the outside, it makes it very easy to find it when needed. When the items are used they are returned to their home after usage. For tips on implementing a bin method for organizing your home, please go to my article: The Bin Method.

    Keeping an organized home is a great skill to teach your children. It takes practice, but don’t give up because you will all have a more sane and easily run household when you can find what you need when you need it. You will also save money in the long run because you aren’t purchasing secondary items because the first one is lost somewhere in some drawer or cabinet in the home.

    For more tips and detailed instructions on how to live an organized life, check out 50 Ways to Make Your Home More Organized. Being more organized is the accumulation of habits and practices over time.

    4. Let Go of Perfect

    Too many parents put too much pressure on themselves and their children to live up to a certain standard. It’s good to have standards, but if perfect is your goal then you need to let it go. Trying to be perfect takes far too much time and energy. Sometimes getting the job done just good enough is all that is needed. Most of the time you are the only person that will notice the difference anyway.

    5. Delegate

      One of the biggest wastes of time in your household is you, as the parent, trying to do it all. You need to delegate. Children can be assigned chores from a very young age. If they can walk and talk, they are capable human beings. Making their beds, picking up their belongings, doing the dishes, taking out the garbage, sweeping the floors, dusting, are just some of the duties that very young children are capable of doing. If my four year old twins can do these things, then so can yours. Give them some credit. They are capable of navigating your smart phone, so don’t you think they are then capable of picking up a room of toys?

      Make it clear what duties are expected from each member of the household. Post a chore chart for your children. It makes life easier for you as a parent when they can go through their daily chores and duties without you having to take the time to tell them each and every task that needs to be done. It takes time in the beginning to get them started with chores and teaching them how to do things correctly, but with practice they will soon be able to do these daily tasks independently from you. An allowance or reward system helps this fall into place more easily. Kids get with the program when they know what is expected and the rewards/consequences for completing or failing to complete their chores.

      For every chore that another person in the household completes, which you used to do, is more time for you to do something else. Freeing up time is a gift to yourself. You are also investing in your childrebecome better, more self sufficient humans when they have a role and responsibilities in the home. Don’t take that away from them. Give them daily chores and allow yourself some flexibility to get other things complete in the meantime.

      Advertising

      If you can afford hired help in one or two areas, such as some babysitting or house cleaning you are also delegating. Getting help is not a weakness, it is striking a balance to keep the household running smoothly and harmoniously. Look at how to best spend the money you have to delegate so that you are freeing up time and energy for yourself in the manner that best fits your needs.

      6. Routines are a Must

      Routines are the lifeblood of the household. If you have a daily schedule that is regular and consistent you will find that your household runs more smoothly and efficiently. When you create household routines try to stick with them. This will help your household in managing time expectations.

      Kids have internal clocks. They can adapt to a routine and stick with it more easily when you are consistent with the schedule. Bed times should be the same each night. School days should also have a consistent morning schedule from waking up to getting out the door. If you feel rushed every morning, then you need to get everyone to bed earlier and get up earlier until you find the time that works best for completing all that needs to be done in the morning.

      7. Work as Though Everything was Urgent

      This is one of the best ways that I get things done in our home. I don’t complete tasks slowly. Once I set out to get something done it is done as though it needed to be done yesterday.

      I often set a time limit for myself. For example, this evening when I go to clean out an attic space I will allow myself exactly one hour for the job. I will tackle the biggest messes in that space and get done all that I can optimally in that hour. If I don’t set a time limit, I can see myself opening up bins and sorting through old memories, decorations, and things that need more time than an hour to complete. The goal is to clean up the attic to make walking space. That can be done in an hour if I stay on task and work quickly during that time. If I take breaks, or deviate from the task at hand it won’t get done in that time period.

      Setting the time limit and expectation with what exactly I plan to complete in that time limit gets me moving with urgency so that the job gets done efficiently.

      8. Gourmet Meals are Taking a Break

        Before my husband and I had kids we would leisurely make dinner together and the food was top notch. We would look up different recipes we wanted to try. We took the time to shop for special ingredients and make each dinner special and enjoyable. Things have changed now that we have three small kids. Most kids don’t appreciate gourmet anyway, so why waste the time, energy, or money. Our meals are quick, easy, and kid friendly. There are evenings when we feed the kids first and then enjoy a nicer meal after they are in bed.

        Advertising

        However, most evenings we sit as a family and eat more basic meals. I buy bagged salads that require less preparation, meals that come in kits, and frozen meals that are simply put in the oven and baked. It’s not that I wouldn’t enjoy doing gourmet meals for my family every night, it’s that I have decided it’s not a priority since the effort is basically wasted on the kids and I end up frustrated that they don’t appreciate the effort. Less effort means less frustration when they refuse to eat the meal and they end up with a bowl of cereal at the end of the night.

        Doing easy, kid friendly meals does not mean you need to sacrifice quality or freshness either. There are plenty of home delivery options on the market today that will deliver pre-packaged meals with fresh ingredients making it easy to make a meal in under a half hour.

        9. Be Honest about Time Waste

        When you are sitting at a doctor office waiting for your appointment, how are you spending that time? Are you reading the latest gossip magazine or did you bring along some work to do while you wait? If you brought along work, you are winning! You can use that time to catch up on thank you notes, respond to emails, or update your to-do list, just to name a few good options.

        Learn to take advantage of waiting time. Car line at school is another time when many parents have daily wait time. Make sure you have a plan for how to wisely use that time, so it is not wasted and then at 10 pm when you are laying in bed you remember several emails you forgot to respond to and you could have done so while in the car pick up line at school.

        There are some ways that this era of parents is sucked into wasting time. How much time do you spend scrolling social media each day? Be honest with yourself and the amount of time you are spending online shopping, surfing the web, or on social media. We place limits on our kids with technology, why wouldn’t we do the same for ourselves so we too can optimize our time during the day?

        10. Keep To-Do Lists and a Calendar

          Keep a running to-do list

          that you carry with you in your purse or brief case. Keep it handy so when you think of something that needs to be done it gets added to the list. Things in life often don’t get done simply because they are forgotten. Life is full of a flurry of daily activities. We can only concentrate on what is in front of us. If you have a list, you can shift focus to do the activity later and it won’t simply be forgotten.

          Don’t just write it down though. If it is a task that will require any substantial amount of time (even an hour or two), then schedule when you can get that done and block out the time on your calendar to get it done. Hoping that time will magically appear to get it done is not good planning, as hope is not a strategy. Write it on a to-do list and then schedule it on your calendar for completion.

          Keep a calendar and take it with you wherever you go. Many people use their phone for keeping track of their schedule. I personally use a monthly paper calendar. That way I can see my entire month at a glance. When you are using your mind to keep track of your activities, it takes up too much time and energy. You are constantly trying to remember what you have planned for the day or in the next week. You have to mentally remind yourself about your activities so that you don’t forget anything important. Free up your mind for other things by using a calendar. Everyone needs a calendar, even stay at home moms. Keeping track of doctor appointments, birthdays, and household activities is important stuff. Don’t allow yourself to minimize your importance or the value of your role by not utilizing a calendar.

          Featured photo credit: Unleashed Womens Network via unleashedwomensnetwork.com

          More by this author

          Dr. Magdalena Battles

          A Doctor of Psychology with specialties include children, family relationships, domestic violence, and sexual assault

          How Divorce Affects Children: The Good and the Not So Good Everything You Need to Know Before Visiting a Marriage Counselor How To Stop Insecure Attachment from Wreaking Havoc on Your Love Life 7 Reasons Why You Should Find a Life Coach to Reach Your Full Potential 15 Ways to Practice Positive Self-Talk for Success

          Trending in Smartcut

          1 How to Ask for Help When You Need It Most 2 How Much Do You Need to Give Up to Start Over? 3 Is It Really Better to Step Out of Your Comfort Zone? 4 Do You Want to Know the Secret to Living a Fulfilling Life? 5 What Is Creativity? We All Have It, and Need It

          Read Next

          Advertising
          Advertising
          Advertising

          Published on March 13, 2019

          What Makes A Great Place to Work Whilst Pregnant

          What Makes A Great Place to Work Whilst Pregnant

          Among women who had their first child in the early 1960s, just 44% worked at all during pregnancy. The latest figures show that 66% of mothers who gave birth to their first child between 2006 and 2008 worked during their pregnancy.[1]  It also showed that about eight-in-ten pregnant workers (82%) continued in the workplace until within one month of their first birth which has vastly increased from 35%. It is clear to see form the statical trends that more women are choosing to continue working through, and late into, pregnancy.

          Unlike other developed world countries, the USA does not mandate any paid leave for new mothers under federal law,[2] though some individual employers make that accommodation and it is mandated by a handful of individual states. Finding what makes a great workplace whilst pregnant can alleviate stress and provide more stability for you and your family. 

          In this article, you will discover exactly the best places to work whilst pregnant.

          How Difficult Is It to Work Whilst Pregnant?

          Many people strive to find and attain good jobs. For pregnant women, however, that process is often especially challenging. After all, you’ll face extra obstacles that are unique to expectant mothers.

          If you are pregnant and need a job, then you’re definitely not alone. You are also not alone if you’re already employed and want to find a new job that is more family-friendly. Changing jobs while pregnant is something that many women consider, especially when they realise that their current positions may not be suitable for pregnancy or offer the benefits or flexibility that they’ll soon need. 

          Getting a job while pregnant may not be the easiest thing in the world to do, but it is possible.

          You can look for employment opportunities that don’t require too much physical exertion and that won’t cause you much emotional stress. Also, look for jobs that come with the chance to work flexible hours, offer good medical benefits, allow you to take time off as needed, and don’t require a long commute. In addition, it’s obviously wise to consider avoiding jobs that may expose you to toxins, people with communicable illnesses, or other physical hazards.

          The Pre-Natal Mamma’s Needs

          During pregnancy, there are many mental and physiological changes that a woman will go through. In understanding those changes, it is more clear which types of jobs and workplaces are more suited to you as a pregnant woman. 

          During pregnancy, the birth of your baby and the postnatal period, changes in the hormones in your body can have an effect on your emotions during pregnancy. These hormones and the changes can cause joy, fear, surprise and anxiety all of which can be assisted with necessary support and talking. 

          Advertising

          The physiological changes are more varied according to each trimester:

          1st Trimester (0-13 weeks)

          In the first few weeks following conception, your hormone levels change significantly. Your uterus begins to support the growth of the placenta and the fetus, your body adds to its blood supply to carry oxygen and nutrients to the developing baby, and your heart rate increases.

          These changes accompany many of the pregnancy symptoms, such as fatigue, morning sickness, headaches, and constipation. During the first trimester, the risk of miscarriage is significant.

          2nd Trimester (13 – 27 weeks)

          While the discomforts of early pregnancy should ease off, there are a few new symptoms to get used to. Common complaints include leg cramps and heartburn. You might find yourself growing more of an appetite, and your weight gain will accelerate. 

          3rd Trimester (28 weeks – birth)

          Travel restrictions take effect during the third trimester. It’s advised that you stay in relatively close proximity to your doctor or midwife in case you go into labor early. The baby is growing bigger and stronger; the kicks can be quite powerful and your abdomen is becoming larger and heavier.

          Stretch marks may develop if they haven’t earlier in the pregnancy. Braxton-Hicks contractions- which are usually perceived as painless tightening can be felt. Lower back pain is very common and there may be more pelvic pressure and with this more frequent urination. 

          Swollen legs and feet are very common as are increased fatigue, interrupted sleep and a reduced ability to eat a full meal at one sitting.

          4th Trimester (Post birth onwards)

          Your baby’s fourth trimester starts from the moment she’s born and lasts until she is three months old. The term is used to describe a period of great change and development in your newborn, as she adjusts to her new world outside your womb. There are many adaptations, recovery and rest that you and your baby need through this trimester whether you have a natural or c-section birth.

          All of these considerations need to be in mind when looking to find a great workplace whilst pregnant — whether you’re looking to ask for more support from your current workplace, find a new job or enter employment. 

          Advertising

          Next, let’s look at the factors that would define the opposite; somewhere you shouldn’t look to work whilst pregnant.

          How to Spot The Worst Workplaces to Work Whilst Pregnant

          1. Non-Negotiable Heavy Lifting

          Do you have to lift, push, bend, shove, and load materials all day? If you do, many experts believe you should ask for a job reassignment or quit by the 20th week of pregnancy.

          2. Toxic Environments

          The list of jobs that involve dangerous substances is miles long. Consider the artist who works with paint and solvents all day, the dry cleaner who breathes in cleaning fumes, the agricultural or horticultural worker who works with pesticides, the photographer who uses toxic chemicals to develop pictures, the tollbooth attendant who breathes in car and truck exhaust, or the printer who works with lead substances.

          3. Proximity to People with Communicable Illnesses

          Working with or exposure to certain bacteria, viruses, or other infectious agents could increase your chances of having a miscarriage, a baby with a birth defect, or other reproductive problems.  Some infections can pass to an unborn baby during pregnancy and cause a miscarriage or birth defect. Infections like seasonal influenza (the flu) and pneumonia can cause more serious illness in pregnant women.

          4. Extended Hours of Standing

          Cooks, nurses, salesclerks, waiters, police officers, and others, have jobs that keep them on their feet all day. This can be difficult for a pregnant woman, but it might be downright dangerous for her unborn baby. Studies have found that long hours of standing during the last half of pregnancy disrupt the flow of blood.[3]

          Key Factors Creating a Great Workplace whilst Pregnant

          1. Flexibility

          You might feel tired as your body works overtime to support your pregnancy — and resting during the workday can be tough. Having an employer or job that provide care and is understanding to your needs is hugely beneficial.

          A compassionate and empathetic employer will understand morning sickness; they will facilitate changes in working hours to accommodate your energy and assist with the smells from the work kitchen. 

          They will also enable you to remain flexible to snack as and when you want to – crackers and other bland foods can be lifesavers when you feel nauseated. Nad eating small frequent meals are similarly saving you as your meal quantity decreases.

          2. Compassion

          More employers are learning that the idea that pregnant women are willing and necessary contributors to the economy and are capable of adding long-term value to their organizations. 

          Advertising

          Employers that follow good practice in maternity can improve the experience of pregnant employees and new mothers and encourage them to return to work following maternity leave.

          A good relationship between a pregnant employee and her line manager is essential to the successful reintegration of the employee following maternity leave.

          3. Stress Reduced

          Stress on the job can sap the energy you need to care for yourself and your baby.

          To minimize workplace stress, take control. Make daily to-do lists and prioritise your tasks. Consider what you can delegate to someone else — or eliminate. 

          Talk it out. Share frustrations with a supportive co-worker, friend or loved one. 

          Practice relaxation techniques, such as breathing slowly or imagining yourself in a calm place. Try a prenatal yoga class, as long as your health care provider says it’s OK.

          4. Adaptable

          As your pregnancy progresses, everyday activities such as sitting and standing can become uncomfortable. Remember those short, frequent breaks to combat fatigue? Moving around every few hours also can ease muscle tension and help prevent fluid buildup in your legs and feet. 

          Using an adjustable chair with good lower back support can make long hours of sitting much easier — especially as your weight and posture change. If your chair isn’t adjustable, use a small pillow or cushion to provide extra support for your back.

          Elevate your legs to decrease swelling. If you must stand for long periods of time, put one of your feet up on a footrest, low stool or box. Switch feet every so often and take frequent breaks.

          Advertising

          Wear comfortable shoes with good arch support. Consider wearing support or compression hose, too.

          5. Financial Support

          Financial strain is one of the leading causes of peri & post natal depression. Employers can support employees by offering them benefits beyond the statutory minimum, for example training mechanisms to help them cope with balancing work and family commitments. 

          The employer should conduct a performance review with the employee prior to her maternity leave to boost her confidence and encourage her to consider how parenthood and work will fit together.

          Key Take-Aways

          If you’re working while you’re pregnant, you need to know your rights to antenatal care, maternity leave and benefits. 

          If you have any worries about your health while at work, talk to your doctor, midwife or occupational health nurse. You can also talk to your employer, union representative, or someone in the personnel department (HR) where you work. 

          Once you tell your employer that you’re pregnant, they should do a risk assessment with you to see if your job poses any risks to you or your baby. If there are any risks, they have to make reasonable adjustments to remove them. This can include changing your working hours. 

          If you work with chemicals, lead or X-rays, or in a job with a lot of lifting, it may be illegal for you to continue to work. In this case, your employer must offer you alternative work on the same terms and conditions as your original job. If there’s no safe alternative, your employer should suspend you on full pay (give you paid leave) for as long as necessary to avoid the risk.

          Look for employment opportunities that don’t require too much physical exertion and that won’t cause you much emotional stress. Also, look for jobs that come with the chance to work flexible hours, offer good medical benefits, allow you to take time off as needed, and don’t require a long commute. 

          Your current employer may need to offer you different types of work or a change to your working hours. If your employer can’t get rid of the risks (for example by finding other suitable work without any reduction in pay for you), they should offer you suspension on full pay.

          Featured photo credit: Alicia Petresc via unsplash.com

          Reference

          Read Next