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It Is Magically Possible To Work Less And Still Do More

It Is Magically Possible To Work Less And Still Do More

Working long hours is pretty common these days. If your Monday to Friday feels like a constant slog of work and projects with no real time for a breather, is this because you have too much work or is it because you’re not using your time efficiently?

It’s easy to spend too much time perfecting something or equally not focusing enough so you end up dragging the task out more than you should. So does working longer hours mean you’re being productive and getting lots done? The answer is most likely no. When you work consistently long hours or spend too much time on a task, it’s usually a sign that you actually just have too much to do. More importantly, it’s a sign you’re not spending your time, energy and attention wisely.

The Myth About Working More to Get More Done

Our lives are governed by the jobs, tasks and projects we set ourselves or set by our work environment. When you feel like the amount of stuff you need to get done gets bigger, our natural reaction is to work longer on them in order to get them completed.

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How many times have you heard someone tell you in an exasperated fashion that they spent 9am-9pm at the office working on something? Our reply is usually one of awe in terms of how hardworking they must be. But are they really? Productivity is heard to measure but if one person spent 2 hours on a task that someone else could have completed in half an hour, it’s more a case of having stretched out the task unnecessarily.

Working more to get more done only drains you of your energy both physically and mentally in the long run and potentially turns you into a ‘workaholic’. This leads to you not optimally producing the results you need and could end up with feelings of failure, demotivation and burnout.

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    What it Really Means to Work Long Hours

    While working long hours may seem the best way to get things done, in practice it means you actually have less time to recharge and refocus – two things that are vital for lessening stress and gaining more energy. When we have a lot to do, we often focus on the amount of time we invest in completing necessary tasks but instead we should be paying attention to how much energy and focus we’re investing.

      Time is quite the illusion when it comes to getting things done. The more time you spend on work, the more that the minute-by-minute urgency lessens. Yet when we have a limited amount of time, the more we’re forced to focus and use our energy optimally in order to get it done. Therefore, the more you control how much time you spend on a task, the more you can control the energy in an efficient way to get it done. An example of this could be those moments when you’d leave those college assignments to the last minute – that time limited pressure probably caused you to channel a larger amount of energy over a shorter period and so you got it done relatively much quicker than usual.

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      The problem that long hours brings, is that feeling of productivity. Obviously productivity is a good thing but as Chris Bailey explains in his book The Productivity Project, experiments he conducted lead him to find that he felt much more productive working long hours than in shorter bursts even though he was getting the same amount of work done.

      This only proves that busyness doesn’t always equal optimal productivity. In fact, productivity is an elusive idea. It’s hard to truly know how much we accomplish each day yet we tend to measure this according to how busy we were. However, it’s seldom accurate and can cause us to believe we’ve achieved more than we potentially could have given a more short and focused approach.

      The ‘Less is More’ Approach to Optimal Productivity

      First and foremost, when it comes to important tasks less is more! And by this I mean the amount of time you spend on getting the tasks done. When you do this, a few significant things will happen.

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      • Setting a deadline for yourself motivates you to expend more energy and focus in a shorter amount of time.
      • You create a needed urgency around the task.
      • You eliminate many of the procrastination triggers that can form over long periods. This is because you’re creating structure which helps stop the mind getting bored, frustrated and distracted.

      Ideally, you should try to become more mindful of your working patterns and level of productivity. As a start, take note of your habits and list what tasks you’ve fully completed in a day. Write done how much time it took you to complete each task and use it to reflect on why some tasks took longer than others. Is there a way you could have spent less time completing a task? How could you improve this?

      One helpful method for keeping note of the amount of time you spend on things, is a productivity tracking app. These automatically keep track of your time spent working on various tasks all on your desktop, laptop or mobile device.

      Setting deadline reminders for yourself is another way to keep yourself on track and motivate you to spend your energy wisely in shorter, more focused bursts.

      So remember to work smart not work hard. Using our minds optimally means shortening the periods of time we need to concentrate. Don’t get sucked in to believing all those long hours mean you’ve been extra productive. Instead start becoming more mindful of how to get things done quicker with equal efficiency. This will transform your life and free up more time for living.

      Featured photo credit: Lisa Fotios via pexels.com

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      Leon Ho

      Founder & CEO of Lifehack

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      Last Updated on May 22, 2019

      50 Great People To Follow On LinkedIn, No Matter Your Industry

      50 Great People To Follow On LinkedIn, No Matter Your Industry

      LinkedIn is an excellent platform to network with great people to help you in your career and businesses. However, with over 575 million people on the site, who should you follow? This list will steer you to the right people to follow, organized by categories of expertise.

      Job Search Experts

      You will likely have several jobs throughout the course of your career, and you will constantly need advice on new trends and strategies out there in the job market. Here are the LinkedIn experts who you should follow on these matters.

      1. Liz Ryan is the CEO and founder of Human Workplace. Her articles on job searching are filled with creative and colorful cartoons.

      2. Lou Adler is the author of The Essential Guide for Hiring and Getting Hired.

      3. Dr. Marla Gottschalk will help you make an impact in a new job.

      4. Hannah Morgan runs CareerSherpa.net, where she gives expert advice on job searching and how to be more visible online.

      5. Alison Doyle is the CEO and Founder of CareerToolBelt.com.

      Management Experts

      They say that people leave managers, not jobs. These experts in LinkedIn will help you become your employees’ dream manager.

      6. Jeff Weiner. How can we leave out the CEO of LinkedIn himself?

      7. Nozomi Morgan is an executive coach. She can help you transition from a boss to a true leader.

      8. Mickey Mikitani is the CEO of Rakuten. He constantly shares his expertise in managing a global player in e-commerce platforms.

      9. Andreas von der Heydt was the head of Amazon’s Kindle Content and now the Director of Talent Acquisition. He has extensive experience in management, branding, and marketing.

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      Productivity Experts

      By maximizing your productivity, you can win in all aspects of life. The following LinkedIn experts will help you win big in your career.

      10. Gretchen Rubin is a happiness coach and the bestselling author of the The Happiness Project.

      11. Carson Tate is the founder of Working Simply. She advises us to include play in our schedules.

      12. Greg Mckeown is an essentialist. Part of being an essentialist is saying no to many things so that we can focus on the things that matter.

      13. Brian de Haaff, CEO of Aha! Labs Inc. provides strategies on how to be productive and happy at work at the same time.

      Marketing Experts

      14. Sujan Patel is VP of Marketing at When I Work, an employee scheduling software. He is an expert in content marketing and he even shares his ideas on content marketing in 2020.

      15. Megan Berry is the Head of Product Development at Rebelmouse, a content marketing and AlwaysOn powerhouse.

      16. Sean Gardner will help you navigate the social media landscape. This includes how to use different platforms to help accelerate your career. He is also the bestselling author of The Road to Social Media Success.

      17. Christel Quek is an digital and marketing expert. She is the VP of South East Asia at Brandwatch. Their products help businesses utilize social media data to make better business decisions.

      18. Jeff Bullas is a digital marketing expert. His blog has over 4 million readers annually.

      19. Michael Stelzer is the CEO and Founder of social media powerhouse site, Social Media Examiner.

      20. If you’re looking for inbound and content marketing expertise, follow Dharmesh Shah, Founder and CTO of Hubspot.

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      21. David Edelman is a McKinsey partner and is at the helm of the Digital Marketing Strategy Practice Department.

      22. Dave Kerpen leads the social media software company Likeable Local. He is the author of Likeable Social Media: How to delight your customers.

      23. Clara Shih is the CEO of Hearsay Social and the author of The Facebook Era.

      24. Aaron Lee is Grand Master of Customer Delight at Post Planner. He is an excellent resource for everything social media.

      25. David Sable is the CEO of Y&R, one of the largest advertising firms in the world.

      26. Content marketing trumps traditional marketing these days, and who else better to lead you in this area than Joe Pulizzi, Founder of Content Marketing Institute.

      Personal Branding Experts

      Part of what we market in our personal career is our brand. When people hear your name, what kind of brand comes into their mind? What traits and qualities do they associate with you?

      Here are some personal branding experts from LinkedIn to improve your own brand.

      27. Dorie Clark is the author of Stand Out and Reinventing You. He can help you craft the professional image you’ve always wanted.

      28. Dan Schawbel is the managing partner of Millennial Branding. If you’re a millennial, Dan is the guy to help you craft your personal brand.

      Other Notable Experts to Follow

      29. Lisa Gates is the expert to follow if you’re negotiating for higher salaries and promotions.

      30. If you’re a Baby Boomer, Marc Miller will help you navigate the continually changing landscape of the workplace.

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      31. To avoid getting your resumé moved to the “No” pile, read Paul Freiberger’s excellent advice.

      32. James Caan provides insightful ideas on careers in general. He is also a serial entrepreneur.

      33. Jeff Haden writes on various topics, such as leadership and management. He is the owner of Blackbird Media.

      34. If you’re looking for expert business advice on getting new customers and keeping them, follow Jay Baer.

      35. Suzanne Lucas, aka Evil HR Lady, is a great human resources specialist.

      36. If you need help in using Twitter to boost your career, Claire Diaz-Ortiz can guide you in the right direction.

      37. Ryan Holmes is the CEO of Hootsuite, a social media management tool.

      38. Customers are the lifeblood of a business and Colin Shaw focuses on revolutionizing this customer experience.

      39. Brian Solis often reflects on the future of business and how technology can disrupt our world.

      40. Nancy Lublin provides advice on more lighthearted topics, which are perfect after a long day’s work. She is the CEO behind Dosomething.org, a portal designed for social change; and the founder & CEO of Loris.ai and Crisis Text Line.

      41. Katya Andresen provides advice on how to manage your career. She was the CEO of Cricket Media and now responsible for the SVP Card Customer Experience at Capital One.

      42. Gallup has created a system to test what your strengths are and how to use them at work. Jim Clifton is the CEO of Gallup.

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      43. Adam Grant is a Wharton Professor and the author of Give and Take, which provides advice on why being helpful at work can accelerate your career.

      44. Hunter Walk is a partner at Homebrew Venture Capitalist Company and has specialty in product development and management.

      45. If you’re running a nonprofit organization, follow Beth Kanter for expert advice on this area.

      46. Emotional Intelligence is necessary to succeed in your career, and Daniel Goleman is your expert for that.

      47. Rita J. King connects science, technology and business.

      48. Tori Worthington Rose is a Creative Director at Mary Beth West Communications, LLC. She has extensive experience in sales and digital media.

      49. If you’re looking for some advice on how to use writing and personal content marketing to boost your career, follow Ann Handley.

      50. Tim Brown is the CEO at IDEO and shares his insights on Leadership and Creativity.

      These are just some of the key thought leaders and movers in various industries. They will provide you with constant inspiration, as well as the willpower to pursue the career that you’ve always wanted. Their stream of expert ideas in their respective fields will help you become well-equipped in your professional pursuits.

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      Featured photo credit: LinkedIn Sales Navigator via unsplash.com

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