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It Is Magically Possible To Work Less And Still Do More

It Is Magically Possible To Work Less And Still Do More
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Working long hours is pretty common these days. If your Monday to Friday feels like a constant slog of work and projects with no real time for a breather, is this because you have too much work or is it because you’re not using your time efficiently?

It’s easy to spend too much time perfecting something or equally not focusing enough so you end up dragging the task out more than you should. So does working longer hours mean you’re being productive and getting lots done? The answer is most likely no. When you work consistently long hours or spend too much time on a task, it’s usually a sign that you actually just have too much to do. More importantly, it’s a sign you’re not spending your time, energy and attention wisely.

The Myth About Working More to Get More Done

Our lives are governed by the jobs, tasks and projects we set ourselves or set by our work environment. When you feel like the amount of stuff you need to get done gets bigger, our natural reaction is to work longer on them in order to get them completed.

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How many times have you heard someone tell you in an exasperated fashion that they spent 9am-9pm at the office working on something? Our reply is usually one of awe in terms of how hardworking they must be. But are they really? Productivity is heard to measure but if one person spent 2 hours on a task that someone else could have completed in half an hour, it’s more a case of having stretched out the task unnecessarily.

Working more to get more done only drains you of your energy both physically and mentally in the long run and potentially turns you into a ‘workaholic’. This leads to you not optimally producing the results you need and could end up with feelings of failure, demotivation and burnout.

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    What it Really Means to Work Long Hours

    While working long hours may seem the best way to get things done, in practice it means you actually have less time to recharge and refocus – two things that are vital for lessening stress and gaining more energy. When we have a lot to do, we often focus on the amount of time we invest in completing necessary tasks but instead we should be paying attention to how much energy and focus we’re investing.

      Time is quite the illusion when it comes to getting things done. The more time you spend on work, the more that the minute-by-minute urgency lessens. Yet when we have a limited amount of time, the more we’re forced to focus and use our energy optimally in order to get it done. Therefore, the more you control how much time you spend on a task, the more you can control the energy in an efficient way to get it done. An example of this could be those moments when you’d leave those college assignments to the last minute – that time limited pressure probably caused you to channel a larger amount of energy over a shorter period and so you got it done relatively much quicker than usual.

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      The problem that long hours brings, is that feeling of productivity. Obviously productivity is a good thing but as Chris Bailey explains in his book The Productivity Project, experiments he conducted lead him to find that he felt much more productive working long hours than in shorter bursts even though he was getting the same amount of work done.

      This only proves that busyness doesn’t always equal optimal productivity. In fact, productivity is an elusive idea. It’s hard to truly know how much we accomplish each day yet we tend to measure this according to how busy we were. However, it’s seldom accurate and can cause us to believe we’ve achieved more than we potentially could have given a more short and focused approach.

      The ‘Less is More’ Approach to Optimal Productivity

      First and foremost, when it comes to important tasks less is more! And by this I mean the amount of time you spend on getting the tasks done. When you do this, a few significant things will happen.

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      • Setting a deadline for yourself motivates you to expend more energy and focus in a shorter amount of time.
      • You create a needed urgency around the task.
      • You eliminate many of the procrastination triggers that can form over long periods. This is because you’re creating structure which helps stop the mind getting bored, frustrated and distracted.

      Ideally, you should try to become more mindful of your working patterns and level of productivity. As a start, take note of your habits and list what tasks you’ve fully completed in a day. Write done how much time it took you to complete each task and use it to reflect on why some tasks took longer than others. Is there a way you could have spent less time completing a task? How could you improve this?

      One helpful method for keeping note of the amount of time you spend on things, is a productivity tracking app. These automatically keep track of your time spent working on various tasks all on your desktop, laptop or mobile device.

      Setting deadline reminders for yourself is another way to keep yourself on track and motivate you to spend your energy wisely in shorter, more focused bursts.

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      So remember to work smart not work hard. Using our minds optimally means shortening the periods of time we need to concentrate. Don’t get sucked in to believing all those long hours mean you’ve been extra productive. Instead start becoming more mindful of how to get things done quicker with equal efficiency. This will transform your life and free up more time for living.

      Featured photo credit: Lisa Fotios via pexels.com

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      Leon Ho

      Founder & CEO of Lifehack

      A Complete Guide to Goal Setting for Personal Success How to Get Motivated Every Day When You Wake Up Can’t Focus? The Mistake You’re Making and How to Focus Better 17 Traits That Make a Successful Person Stand out from the Crowd What Is Creativity? We All Have It, and Need It

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      Last Updated on June 1, 2021

      10 Effective Ways To Make You a Fast Learner

      10 Effective Ways To Make You a Fast Learner
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      The importance of learning cannot be underestimated. Learning empowers us to fulfill our ideas and realize our full potential. The speed of gaining new knowledge is practically as important as its volume. Who wouldn’t love to remember tons of information as quickly as possible?

      If you want to start learning faster, you need a new approach towards the process which would enable you to comprehend the essence of the matter and relate it with new concepts you encounter.

      The following 10 tips will help you become a fast learner:

      1. Analyze Your Learning Style

      Before you can start experimenting with different studying methods, you need to understand what type of learner you are:

      Is your memory associated to sound?

      Maybe you can remember what you were reading when a particular song was playing? If this is your case, then you fall into the category of auditory learners.

      If you want to start studying more efficiently, then it would be wise to record the lectures and listen to them instead of reading textbooks.

      Do you relate information to visual content?

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      If you are a visual learner, you should implement images, graphs, charts, infographics, colorful lists, flashcards, and other types of visual content when you study.

      Are you a physical learner?

      If your learning style is not auditory or visual, then you might be a physical learner. Some students have too much energy; they tap their feet or play with a pen during lectures.

      A walk before a lecture will calm your nerves down. You can try studying or listening to audio lectures during a walk. That will help you remember the information more quickly.

      2. Use the Right EdTech Tools

      Technology has the power of making everything easier. There are plenty of websites, online tools, and smartphone/tablet apps that will boost your skills of planning, writing, time management and brainstorming, etc.

      One way of improving your productivity is using flashcards. You can make your own cards, but you can also download pre-made kits online:

      • StudyBlue is one of the best online destinations when it comes to creating and discovering flashcards from all areas of study.
      • If you are looking for a tool that makes the process of brainstorming more effective, then you should try PapersGear.
      • You also need the SelfControl app, which will eliminate all distractions when you need to stay focused.
      • Quizlet is another website you should bookmark; it offers study tools that will transform the learning process into a fun activity.
      • Notella is an app that will help you take quick notes at any time.
      • Brainscape is an educational platform that makes complex subjects easy by relying on cognitive science.
      • You can also try Dragon Dictation, especially if you are an audio learner.

      3. Train Your Brain to Accept New Information

      Efficient studying is a habit. Your brain needs constant training if you want to improve your focus and complete complex tasks without taking breaks.

      One way to achieve this goal is to create a private learning space in your home. You’ll also need a specific time of day that you’ll devote to studying. That will make your brain ready to accept the information it gets, so you’ll notice you’re starting to learn much faster by the day.

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      4. Get Some Exercise

      You are aware of the fact that physical activity is good for your body, but your brain needs it too!

      Light exercise, such as yoga, can help you learn much faster. If you are inactive throughout the day, your body will want to move, so it will be difficult for you to stay focused.

      If, on the other hand, you canalize your energy through light training sessions, you will be ready to study productively.

      5. Work on the Ambiance

      If you have a noisy neighborhood or a working environment full of distractions, you won’t be able to learn or study no matter how hard you try.

      If you want to learn quickly, you need a quiet, distraction-free environment that won’t disturb the mind in any way. Such a peaceful place will set you in learning mode as soon as you find yourself in it.

      6. Take a Lot of Notes

      Only few people are capable of remembering information as they read it. If you don’t belong to this category of privileged learners, then you absolutely need to start taking notes.

      This simple learning method will force you to think about the essence of the material. It will also give you a nice framework that will help you review the things you’ve learned.

      Write down only the most important information. That will help you remember all the other things you’ve learned.

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      Here’re some tips to take notes effectively: Why Successful People Take Notes And How to Make It Your Habit

      7. Make Mind Maps

      Mind maps are among the best tools to speed up the learning process. Your mind will process information effectively if you create a visual representation of the things you’re about to learn.

      You can create a nice mind map in the old-school way: take a large sheet of paper and organize all facts and explanations. Use pictures, note-cards, and other symbols you can think of. Group similar items together and connect them with colorful pens.

      Some tips mind-mapping here: How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

      Of course, you can also use an online mind mapping tool if you want to save yourself some time.

      8. Experiment with Memorization Methods

      Memorizing is often misused in the process of studying. Some people memorize whole sentences, paragraphs and lectures without grasping their essence.

      However, memorization can be useful when you need to learn definitions and classifications really quickly. Don’t avoid this technique if you want to fill your brain with information without wasting any time.

      Try this if you want to memorize more and faster: How to Memorize More and Faster Than Other People

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      9. Find the Right Context

      Memorization works solely in times of urgency. If you want to learn in the most effective manner, then you need to have context for information.

      Find an aspect that’s interesting for you; try to research for related information, and you’ll discover the joy of learning.

      The first step? Jot down as much information and as many ideas as possible: How Simply Jotting Down Ideas Can Make You Smarter

      With time, this practice will make you a faster learner.

      10. Study Every Day

      It will take some time before you get used to a daily studying routine, but your mind will eventually grasp the habit.

      The more frequently you study, the less time it will take for you to remember the things you read.

      If you start studying as soon as possible after you have learned some new concepts, it won’t take long at all for you to get ready for an exam. Now that sounds really good, doesn’t it?

      More to Help You Learn Quicker

      Featured photo credit: Becca Tapert via unsplash.com

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