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Published on October 26, 2017

Work Fast and Never Lose Track of Your Time Again With Toggl

Work Fast and Never Lose Track of Your Time Again With Toggl

Many professionals work a full 10-12 hour day and still have incomplete tasks on the checklist. A recent study done by Groupon found increasing levels of stress in the modern workforce, especially around time management.[1] 20% of the respondents said they worked 10 hours/day, and 60% of the respondents said there wasn’t enough time in the day to do everything.

Where has the time gone? How did they work so long and not achieve primary goals? Typically what happens is that, you might be working effectively, but you might be trying to do multiple things or consistently distracted by interruptions and notifications.

There is a better way to track time and understand where your productivity gaps are.

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A Better Way to Track Time: Toggl

It’s a web-based (also app) time tracker, but a simple one. You just click a button when you begin working on a task, then click when you stop working. Over time, you get reports on where you’re spending your time. The visual reports make it extremely easy to keep track of your time usage. See exactly how long each task takes, how many hours your team spends on different projects and clients, and who’s currently working on what.

1. One-click Time Recording

Logging time with Toggl is as easy as it can possibly be. Just click a button to start the timer, and stop it once you’re done with your tasks. Simple as that, on any device.

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    You can even make it easier: Instead of always opening Toggl to start tracking, connect your timer to more than 100 web tools via our browser extensions and track time from anywhere on the web. Honestly, logging your hours can’t get any simpler. Again, simplicity is the key here because otherwise people won’t use the tool — and over 1M people use Toggl.

    2. Visual Reports

    Here would be an example:

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      Now you have an example of where your time goes, so you can find a way to adjust that for the next week. Ideally it will empower better decision-making about how you spend your time. This is crucial, because most humans are not great about how they spend their time.

      Bonus: Track Budgets

      You can even use Toggl to set up projects, assign responsibilities and follow the progress. See how well your projects are hitting the estimated timelines and budgets, and immediately spot what’s overdue or over budget. Knowing this will help you plan your time and resources more accurately.

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        Start Tracking Your Time Now

        Toggl will help you keep track of your time and understand where you could manage time better.

        Download Toggl on App Store or Install its Chrome Extension

        But if you still have problems focusing, find out more about another app which will improve your focus: Use “Forrest” To Plant Some Trees With Your Focusing Time and Power

        If you can combine a better focus with a better understanding of where your time goes, you are on a path to super productivity at work.

        Reference

        More by this author

        Brian Lee

        Chief of Product Management at Lifehack

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        Last Updated on September 17, 2018

        How to Stop Multitasking and Become Way More Productive

        How to Stop Multitasking and Become Way More Productive

        Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

        Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

        All these distractions result in us multitasking where our attention is switching between one crisis and the next.

        Multitasking is a problem. But how to stop multitasking?

        How bad really is multitasking?

        It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

        Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

        This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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        We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

        So what to do about it?

        Ways to stop multitasking and increase productivity

        Now, forget about how to multitask!

        Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

        1. Get enough rest

        When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

        This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

        When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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        2. Plan your day

        When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

        When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

        Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

        3. Remove everything from your desk and screen except for the work you are doing

        I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

        I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

        Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

        4. When at your desk, do work

        We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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        Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

        5. Learn to say no

        Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

        Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

        By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

        6. Turn off notifications on your computer

        For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

        Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

        7. Find a quiet place to do your most important work

        Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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        You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

        The bottom line

        Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

        Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

        Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

        Featured photo credit: Unsplash via unsplash.com

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